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Browse the Knowledge Base by a cross section of legal, organisational and technical issues such as File Format Obsolescence, Procurement or Metadata.

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Articles

World Digital Preservation Day

Digits: For Good   About World Digital Preservation Day World Digital Preservation Day (WDPD) is held on the first Thursday of every November. This year we will celebrate all things digital preservation on 5th November 2020! With the theme ‘Digits: for Good,’ World Digital Preservation Day 2020 is an opportunity to connect the digital preservation community and celebrate the positive impact digital preservation has, for good – or...

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Lotte Wijsman with The Significant Properties of Spreadsheets: Stakeholder Analysis

Electronic files often depend on software that can become outdated and even obsolete. When a type of file becomes obsolete in an archive, it is converted to another file format (e.g. from spreadsheet to PDF). However, this conversion has risks and consequences. With a spreadsheet, the outcome of a formula could remain visible, but the underlying calculation could no longer be accessible. By researching significant properties of spreadsheets, it is possible to look at the types of properties...

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Digital Preservation Awards 2020: The Finalists

Finalists for the International Council on Archives (ICA) Award for Collaboration and Co-operation are (in no particular order): NDSA Levels of Digital Preservation Revision Project NED: National eDeposit service for Australia Dutch Digital Heritage Network   Finalists for the Software Sustainability Institute (SSI) Award for Research and Innovation are (in no particular order): Levels of Born-Digital Access DiAGRAM (the Digital Archiving Graphical Risk Assessment Model...

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UNHCR Records and Archives

Introduction  Since 1996 UNHCR has preserved critical digital information[i] about situations that have shaped our world and it continues to do so. Faced with the largest refugee crisis the world has ever seen, UNHCR has a mandate to protect some of the most vulnerable in our global society – refugees, the internally displaced and stateless. This includes the preservation of its records and archives.  [i] In 1996 UNHCR RAS started to preserve email

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A new way of sharing nursing history – Royal College of Nursing member and public digital archives

The purpose of the Royal College of Nursing (RCN) member digital archive is to provide members and staff with exclusive access to designated resources within the RCN digital archive. Since 2017 the RCN archive team have been using Preservica digital preservation software to manage, preserve and provide access to born-digital and digitised material. Staff have access to their own records within this cloud-based archive using the Preservica Explorer dashboard. Making use of Preservica’s...

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Amplifying change: A history of the Atlantic Philanthropies on the island of Ireland

The Digital Repository of Ireland (DRI) is a trusted Digital Repository (TDR) for the preservation, curation, and dissemination of Ireland’s humanities, social sciences, and cultural heritage data. The Rare and Manuscript Collections (RMC) is Cornell University’s primary repository of rare books, manuscripts, and archival materials and it houses the recent donation of the Atlantic Philanthropies complete business archives. DRI and RMC are jointly nominating ‘Amplifying change’, an...

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Preserving the League of Nations digital archives

100 years of multilateralism Created in 1919, the League of Nations (LON) was the first international organization with a view to develop cooperation among nations and to guarantee them peace and security. In 1920, the League established its seat in Geneva. The LON archives (1920-1946) are a critical resource to those examining the development of multilateral diplomacy and international relations. The past 20 years have seen an explosion of use of the archives in a range of international...

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Digital Records Curation Programme

Over a five year period, an international team of volunteers has developed the Digital Records Curation Programme (DRCP), a set of materials that aims to translate technical digital preservation know-how into easy to use resources for teaching new generations of digital archivists. Responding to calls from African members of the ICA for support in developing university level curricula for digital preservation, the DRCP is an initiative of the ICA’s Africa Programme, which began in 2015.

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Creating Environmentally Sustainable Digital Preservation

In 2017, Keith Pendergrass, Walker Sampson, Tessa Walsh, and Laura Alagna began researching the environmental impacts of digital preservation, building on previous efforts in the field that focused primarily on electricity use. We found that digital preservation’s use of information and communication technology (ICT) results in significant environmental impacts from the ICT component life cycle—raw material extraction, refining, manufacture, shipping, use, and disposal. Although technological...

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Dutch Digital Heritage Network

The strength of a Network lies in the network itself. Dozens of heritage institutions, research institutes, partnerships and knowledge organisations from various domains in the Netherlands are currently collaborating in the Dutch Digital Heritage Network (DDHN) to set up a system of national facilities to make our digital memory more visible, usable and sustainable. This partnership network is open to all interested organisations across the entire heritage and research field. As the DDHN is a...

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NED: National edeposit service for Australia

What is NED? National edeposit (NED) as a service was conceived in response to the complexity of Australia’s legal deposit system. It was built as a collaboration between Australia’s national, state and territory libraries – the nine members of NSLA.

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NDSA Levels of Digital Preservation Revision Project

The Levels of Digital Preservation (LoDP or Levels) was first released in 2013 and became a foundational set of practices in the field, used by organizations across the globe. Members of the NDSA Coordinating Committee met in February 2018 to discuss coordinating the disparate attempts to update the 2013 Levels. Based on community feedback, this group proposed including additional materials and guidance resources alongside the revision.

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Digits: For Good - Save the Date for World Digital Preservation Day, 5th November 2020

Save the date for this World Digital Preservation Day, 5th November 2020, and join individuals and institutions from across the globe in a celebration of digital preservation! With the theme ‘Digits: for Good,’ World Digital Preservation Day 2020 is an opportunity to connect the digital preservation community and celebrate the positive impact digital preservation has had in a year which has seen a sudden and global reliance on digital information and...

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Trends in the Use of Digital Preservation Tools

More and more diverse digital material is pouring into the archives of heritage institutions, often also in large amounts. This makes automatic processing necessary. Which preservation tools are used by the digital heritage institutions? Ania Molenda, project leader of the Preservation Tools project at the Dutch Digital Heritage Network, asks this and other questions to the heritage field. She incorporated the results of her research in a report The Use of Preservation Tools among Dutch...

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Second call for Digital Preservation Awards nominations: submit by 10th August 2020

With six weeks left to submit your nominations, do not miss your opportunity for recognition as part of the most prominent celebration of achievement for those people and organisations around the world who have made significant and innovative contributions to securing our digital legacy! Send your nominations by 09:00 am (BST) on Monday 10th August and be in with a chance of being named the best in your field of expertise. Entry to the Digital Preservation Awards is free and open to all,...

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Getting Started with Advocacy for Digital Preservation

Introduction Digital preservation relies on a wide range of skills and services, so practitioners and managers must coordinate a diverse set of skills, policies, tools and services from disparate sources within and outside their organisations. The ability to communicate the importance of digital preservation with other staff, departments, and organisations has, therefore, emerged as a key skill for our community so we can advocate for the funding and resources we...

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Digital Preservation Procurement Toolkit

Use this to help deliver a successful procurement of third party digital preservation services or infrastructure This Toolkit does not aim to provide a guide to procurement itself, but instead to provide advice on how to get the best result possible out of a procurement process with a minimum of pain. It has been designed primarily for DPC Members who are procuring services, but it will also provide benefits to vendors/suppliers by improving communication, clarity and efficiency throughout...

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Risk Alert: Insufficient Technical Metadata

Hannah Merwood is a Research Assistant in the Digital Archiving department at The National Archives. Last year Sonia Ranade and Alec Mulinder wrote a blog introducing the work we are doing at The National Archives to create a new method to manage digital preservation risk. In January, our lottery funded research project “Safeguarding the Nation’s Digital Memory'' was launched - a collaborative project with statisticians at the University of Warwick and other UK archive partners to develop a...

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Preserving the Mystery (Box)

Eleanor Dumbill is the Library Support Officer (Research Repository) at the University of Loughborough. Shortly after joining the repository team at Loughborough, I was presented with a mysterious cardboard box. My colleagues were only able to tell me that the contents were generally related to past doctoral theses and that the box had been sitting under a desk in the office for at least ten years. I’ve been able to use some of my experiences investigating this box in training as an...

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COVID-19: The duty to document does not cease in a crisis, it becomes more essential

[French and Spanish versions follow] We, the signatories of this statement, call on governments, businesses, and research institutions around the world to document their decisions and transactions now and for the future.  Building on the UNESCO communique ‘Turning the threat of COVID-19 into an opportunity for greater support to documentary heritage’ and reinforcing the call that decision-makers in the public and private sectors recognise the value of records management and...

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