This section of the Procurement Toolkit provides a structure for describing preservation system requirements in a standardized manner.

This structure aims to simplify communication of Members requirements while providing some indication of areas that should be considered for requirements gathing/coverage. Note that this observation is important. This work does not intend to imply that a particular organisation must document requirements in all of these sections. However, consideration should be given to whether coverage in each of these areas might be appropriate for the organisation in question. It has been developed based on requirements made available by DPC Members along with comparitive validation with related work and resources, including DPC RAM and ISO16363. Note also that this Toolkit includes a set of 10 core requirements for a preservation system which could be used to begin to populate this much broader structure.

  1. Acquisition, transfer and ingest

  2. Content preservation

  3. Bitstream preservation

  4. Management and administration

  5. Discovery and access

  6. Systems integration and interoperability

  7. System design

  8. Metadata management

  9. Security

  10. Disaster recovery and resilience

  11. Export/exit strategy

  12. Training

  13. Usability/help/documentation

  14. Contractual

  15. Supplier profile

  16. Implementation

  17. General/other

A more detailed list, incorporating a second level of requirement topics can be found in this downloadable document: Common Requirements Structure v2.0 .

As noted in the "Lessons learned in digital preservation procurement" section (DPC Members only), a requirements led procurement process is not the only way to proceed, and may not be the best fit for you. However, many of our members do use this approach and this area has been identified by both DPC Members and Supporters as being ripe for additional development and support from the DPC.


Note that this work is made available under a CC-BY Licence.

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