To read more about preservation Metadata, see DPC Technology Watch Report:

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Risk Alert: Insufficient Technical Metadata

Hannah Merwood is a Research Assistant in the Digital Archiving department at The National Archives. Last year Sonia Ranade and Alec Mulinder wrote a blog introducing the work we are doing at The National Archives to create a new method to manage digital preservation risk. In January, our lottery funded research project “Safeguarding the Nation’s Digital Memory'' was launched - a collaborative project with statisticians at the University of Warwick and other UK archive partners to develop a...

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Creating SIPs without Breaking a Sweat: The Pre-ingest Tool and File Scraper

Heikki Helin is Senior Technology Coordinator for Digital Preservation Services at CSC - IT Center for Science Ltd in Espoo, Finland The Finnish national digital preservation service, based on the OAIS reference model, has been in production since 2015. Providing services for preserving the cultural heritage and research data sectors, it is a service funded by the Ministry of Education and Culture of Finland. Currently, we have more than 1.3 million Archival Information Packages...

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Undateables – methods for determining date ranges for born-digital documents when file system dates go bad

Paul Young is Digital Preservation Specialist/Researcher at the National Archives UK What’s the problem? Determining reliable dates for digital records can be a source of frustration, especially when confronted with a large volume of digital files with dates that are obviously incorrect, such as why your Microsoft Word Document 1997 version dates from 1st January 1970. Dates are very important for The National Archives in particular as we look to transfer records from departments under...

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Ironing out the digital: Housekeeping at UAL

Elisabeth Thurlow is Digital Archives & Collections Implementation Manager at the University of the Arts London Across the six colleges which make up the University of the Arts London (UAL)1 we hold over 120 archives and special collections, many of which contain an increasing amount of digital content – both digitised and born digital materials. These collections chart past and contemporary creative arts practice; the development of art and design education; and the emerging digital...

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If they can’t agree on the plug, how can they ever agree on the metadata?

Miguel Ferreira is Executive director at KEEP SOLUTIONS based in Braga in Portugal “If they can’t agree on the plug, how can they ever agree on the metadata?”… This sentence has stuck with me for over 13 years now. It came about in the summer of 2005, when a DSpace user group meeting was about to take place in the beautiful city of Cambridge, in the UK. The meeting intended to give a voice to real-world users and to provide an opportunity for young developers such as myself to learn...

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I’ve never met-a-data I didn’t like (or why metadata can help us learn about digital preservation)

Kristen Schuster is Lecturer in Digital Curation for the Department of Digital Humanities at King’s College London I lecture in digital curation and exploring the relationship between curation and preservation is one of my favorite topics of discussion. I find these discussions so interesting because as a librarian I often find that, on the surface, I have a different understanding of preservation than my students. And, as a result, my examples based in museums and archives are...

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Authenticity of The Electronic Records: Presenting The Context

Özhan Sağlık is Lecturer at Bursa Uludag University in Turkey  This is my hard drive, and it only makes sense to put things in there that are useful. Really useful. Ordinary people fill their heads with all kinds of rubbish. That makes it hard to get at the stuff that matters. Do you see?" Sherlock Holmes, Season 1, Episode 3. Archives are the banks of semantic capital (Floridi, 2018; Gollins, 2018) and we can ensure the intellectual control over this capital by...

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Digital Preservation Topical Notes Series

This series of topical notes aims to address key issues of digital preservation for a non-specialist audience. Starting with "What is Digital Preservation?", the notes examine why digital preservation is important while giving an overview of the steps needed to maintain access to digital information. Written specifically with record creators in mind, the notes also provide simple guidance on how they can ensure their digital records are preservation ready. The development of this series of...

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Planning for digital preservation version 2

The Public Record Office of Northern Ireland (PRONI) completed a digital preservation project in March 2015. At that point, we had implemented a solution which included: A standalone quarantine / virus checking solution; The use of existing software, e.g. DROID, Bagger, TreeSize Pro; A MS Excel tool to assist with the generation and manipulation of metadata; Software to validate checksums and create archival information packages; A digital repository to store and validate the digital...

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DAM and LAM - towards convergence

Helen Hockx-Yu is Program Manager, Digital Product Access and Dissemination in the Office of Information Technologies for University of Notre Dame, Indiana USA INTRODUCTION Digital media are frequently produced and widely used at the University of Notre Dame (UND) to support education and research, and to document campus activities and athletic competitions. UND’s media products range from photographs and simple sound or video capture to sophisticated footage appropriate for...

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Long Now: Longer After

I’ve been thinking about interoperability a bit recently and wondered if it might help us frame a wider discussion on how digital preservation might integrate with the wider technology landscape. My basic thesis is that digital preservation remains a niche topic and this is bad news. For all the reasons we’ve discussed before, it’s hard to get chief technology officers, let alone finance directors to invest for the sake of the long term , but if we can build digital preservation capability for...

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Why digital preservation is or isn’t business as usual

There seems to be a lot of chatter around at the moment, and has been for some time, about how digital preservation should be ‘business as usual’. I like the idea; preservation becoming a core part of business activity. What we do every day. The only thing is I think this approach is wrong.

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Practical Preservation and People: a briefing about metadata

Presentations Preservation and People: understanding designated communities (Christian Keitel) What metadata does the Digital Repository of Ireland want, and how much do they actually get? (Kathryn Cassidy) How much metadata can archivists really expect (Alex Green) What metadata do users want and need, and how much can we get out of them (Katie Green) Designated communities, OAIS and assessment (Herve L’hours) Emerging Nuances of Digital Preservation Metadata (Angela...

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PREMIS and METS: (almost) everything you wanted to know about Preservation Metadata

It has long been recognised that competent documentation is a critical component to the deployment of data.  The problem is brought into sharp focus in the long term when the creators are not available to explain their working assumptions or to elucidate codes and fixes.  Sometimes called representation information, though more widely known as preservation metadata, this essential form of documentation secures the change of custody, tracks rights holders, captures changes, delineates...

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DPC Meeting on Preservation Metadata

The Digital Preservation Coalition has commissioned a series of Technology Watch reports on themes known to be of key interest to DPC members. The authors of the Technology Watch Report on Preservation Metadata (PDF 209KB) - Brian Lavoie, OCLC, and Richard Gartner, University of Oxford - agreed to lead an informal meeting of DPC members, many of whom have an active interest in this area.. Attendance was open to DPC members only and there was no charge. Numbers were limited to a maximum of...

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