This section covers the policies, strategies and procedures that are in place to govern the operation and management of the digital archive. Topics that may be addressed as policy principles include documentation and related issues around accountability and transparency.

University of Warwick

Transparency – promote concept of authenticity of digital content by helping make processes transparent so it is clear what actions have been taken to change or alter the digital content during their lifecycles.


Accountability – promote the development and management of accurate preservation management documentation to ensure archival processes can be understood and interpreted alongside the content that is being preserved.

University of Warwick IG04: Digital Preservation Policy (undated)



University of St Andrews

All digital preservation processes will be transparent and auditable.

The University will ensure that adequate resourcing is provided to support the long-term sustainability of digital preservation activities, including documenting approaches and solutions and ensuring that this documentation is kept up to date.

University of St Andrews Digital Preservation Policy (2021)

The Postal Museum

Policies, guidelines, procedures, standards, processes, and workflows developed to support acquisition and preservation activities for digital content are documented and made available to all collections staff.

The Postal Museum Digital Preservation Policy (2022)

University of Cambridge

This principle will be followed by:

  • Documenting existing and new workflows, including:
  • Flow of materials through systems and processes.
  • File types, formats, and standards used.
  • Conditions under which materials are created or acquired.
  • Conditions under which materials can be accessed, used, and re-used.

Cambridge University Libraries Digital Preservation Policy (2021)

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