30 September 2019

Stephen Street or Berkhamsted, London

£23,433 to £27,690 p/a

Fixed Term

The aim of this role is to undertake the digital preservation and data workflows for BFI National Archive files currently on LTO data tapes and external storage devices outside of the BFI’s Digital Preservation Infrastructure, by completing the required validation, documentation, media management and ingest activities

Key Responsibilities

  • Manage the delivery of digital files on portable storage devices from an external supplier, tracking delivery batches and reporting progress against expected timescales, using appropriate tools
  • Prepare the files for ingest into the BFI’s Digital Preservation Infrastructure (DPI), by undertaking assessment, validation, documentation and media management activities as required, and stewarding files through automated workflows where relevant
  • Manage the exceptions process for files which do not initially meet the criteria for ingest to DPI, liaising with relevant BFI National Archive colleagues to establish effective remedial workflows
  • Use the BFI Collections Information Database (CID) to create or amend cataloguing information in order to facilitate ingest and retrieval
  • Identify and fix errors, including filenaming problems, documentation gaps, file metadata anomalies - during the ingest process
  • Manage the flow of a subset of files through a RAWcooked  workflow, to create preservation-ready files for ingest, and undertake relevant compliance checking activity to ensure quality control
  • Extract files from external storage (including LTO tapes and portable hard drives) and process them through the agreed validation, media management and ingest workflows
  • Prepare reports on the progress of batches through the processing workflows, identifying issues or bottlenecks to stakeholders
  • Undertake regular and disciplined media management for relevant storage resources, with attention to established policies, standards and best practices.
  • Prepare data in spreadsheets for import into the BFI Collections Information Database (CID)

Person Specification

Minimum requirements:

  • A-Level and/or NVQ3 qualification or a minimum of 1 year relevant experience working in a digital media or data role.
  • Experience of working with digital media formats or audio visual technologies, software and equipment
  • Ability to recognise and diagnose technical problems and where appropriate deliver concise feedback to inform remedial action
  • Understanding of Digital Preservation practices and technologies, and their application to audio visual media
  • Experience of creating and editing structured data in tools such as Microsoft Excel, Google Sheets or Libre Office, ideally with some use of bulk data processes
  • Ability to undertake data entry and editing with good attention to detail and accuracy
  • An understanding of potential issues with mass digitisation and preservation of film, would be an advantage
  • Awareness of open source development – especially in the field of moving image digital preservation - would be an advantage
  • Experience of using a Linux operating system as well as Apple Mac and Microsoft Windows, would be an advantage
  • Good communication skills with the ability to deal effectively with people at all levels
  • The aptitude to carry out all activities supporting our brand values ‘Approachable, Inspiring, Responsive’
  • An applied demonstrable commitment to the principles of diversity and inclusion whilst carrying out all responsibilities
  • A proven track record of working as a supportive team member 
  • The ability to develop and maintain good working relationships with BFI colleagues, partners and stakeholders
  • Good organisational skills with the proven ability to meet deadlines and targets whilst working in a busy environment.
  • A competent Microsoft Office user
  • A commitment to continual professional development

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