11 September 2018


Fixed Term

IMMA, The Irish Museum of Modern Art, seeks the services of an organisation or a self-employed Archive & Collection Digitisation Project Manager to partner on the delivery of the IMMA Collection and Archive Digitisation (2018 – 2019) project.

You will ultimately be responsible for advancing the creation of a comprehensive online database linked to a state-of-the art digital images of IMMA’s entire collection and the cataloguing and digitisation of IMMA’s programmatic and collection archive.

IMMA has been awarded funding by the Department of Culture, Heritage and the Gaeltacht for a project under the Digitised Collections Funding Scheme. This award will enable IMMA to work towards one of its key strategic goals – to develop an accessible Collections and Learning Centre on site at the RHK. The creation of an internationally significant resource on Irish Modern and Contemporary art will assist with the promotion of Irish art internationally, create opportunities for engagement in the National Collection amongst audiences in Ireland, facilitate learning about Irish art and encourage visitors to IMMA and other National Collections.

The Contract

Project Requirements include:

  • Scope out the requirements of the overall project.
  • Advise IMMA on its archive policies and best practice across all programming areas.
  • Progress the on-going digitisation of the Collection & programming archives.
  • Build and maintain relationships with key stakeholders – Head of Engagement & Learning; Head of Collections; Head of Audiences & Development; Head of Exhibitions and the internal cross-functional project team and to liaise effectively with external experts.
  • Supervising Photography requirements and the storage of digital files pertaining to the Collection artworks including Time Based media. IMMA currently has 1722 images online, linked to the Collection database Museum Plus.
  • Advising the Steering group on the acquisition of Equipment, Scanners and Server/Software requirements etc that will facilitate the completion of the digitisation of the Collection and the digitisation of our archive materials.
  • Advising the Head of Collections in relation to micro-licencing, creative commons, api and other methods of opening up and attributing creative content from living artists that both maximises access for research and knowledge, but is acceptable to living artists as a use of their intellectual and creative property.
  • Once suitable content is available digitally, testing and modelling will commence of a suitable wireframe on a platform that makes accessing the context, knowledge and documentation of a particular art work and/or artist in a dynamic, engaging and empowering experience for the user. This second phase of the project will commence in 2019.
  • Oversee the Digitisation of the IMMA Film Collection/Archive, working with internal staff and where relevant external company/companies.
  • Working with the Head of Audiences & Development to align the development of IMMA’s new website (due for completion in 2018), with the needs of this project.
  • Supervising a potential student/internship programme to assist with the preparation of artists’ biographies and texts about individual works.

Expected Project Outputs:

  • Increasing access to the Collection and the Programming Archive through the use of in-house systems and technologies.
  • Assisting with Collection digital documentation and Programming Archive development.
  • Contributing to the development and implementation of policies and procedures which will ensure the long-term preservation and access to the Collection.
  • Identification of material that requires conservation work and contribute to a conservation programme that will address archival storage and preservation issues.
  • Contribute to the development of an access policy for the collections Supporting the development of a web presence and promoting the
  • collection online.
  • In collaboration with the Steering group and relevant IMMA employees, develop a programme to digitise images of works in IMMA’s collection, and to link these to a database.
  • Oversee the selection of materials for digitisation and planning specific digitisation projects.

Application Details

If you are interested in providing the services outlined above, and meet the requirements outlined below, please send a copy of your CV with a cover letter and a Service Quotation to This email address is being protected from spambots. You need JavaScript enabled to view it. before midnight on Tuesday 11 September 2018.

Suppliers should demonstrate in the cover letter how they are able to meet the requirements of the Service as listed below. They should provide two examples of similar projects to IMMA and appropriate references.

Contract will commence as soon as possible. Contract will run for one year. It is the responsibility of all suppliers to ensure that their quotation response is received no later than the appointed time. IMMA may undertake not to consider quotations received after that time.

All quotations must be presented as a fixed service fee, inclusive of Income Tax and any associated expenses. It is desirable to include a Tax Clearance certificate or your PPSN with your quotation so tax clearance can be confirmed. No contract will be issued without same. Please include indicative daily and weekly rates in your quotation, in addition to the overall quotation for this service. The contractor will be required to provide invoices in respect of the rate. The contractor is responsible for his/her own income tax, social welfare contributions and any other levies required by law.


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