2 April 2020 | 10:00 - 16:00 BST Online | Zoom

This event has been adapted to our virtual platform to keep our speakers and delegates healthy but well-informed on the issues in digital preservation! 

The DPC invites you to join us for this briefing day to learn about the challenges to identifying, managing and securing information containing sensitive or restricted information within a preservation environment. Speakers from a range of backgrounds and experiences will describe the problem from their own context. Participants will have the opportunity to pose questions to the speakers but also to learn from each other how different organisations are tackling this critical issue.


Providing access to digital archive collections and sharing forms of digital data create new opportunities for learning and re-use. Opening up digital collections also supports organisational transparency and openness, particularly for public bodies. However, not all information can be ethically or safely shared. Whether it pertains to classified government information or human subjects represented in a research study, forms of sensitive data must be identified and restricted to an appropriate level of access or no access at all. Traditional methods of manual review for sensitive information in paper documents does not scale to the volume of data enabled by digital technologies. While digital formats facilitate sharing and re-use, particularly through remote access, they also present a much larger challenge for identifying sensitive information. In some cases, the consequences of accidentally releasing sensitive information are very serious, potentially compromising human safety. The need for collecting organisations to balance these two important objectives - sharing data and protecting sensitive information - creates a high demand for approaches to automating the identification of sensitive information within the volumes of data received by an archive or repository.

This briefing day addresses the challenges to identifying, managing and securing information containing sensitive or restricted data within a preservation environment. Speakers from a range of backgrounds and experiences will describe the problem from their own context. These talks will demonstrate the importance of properly managing sensitive data. Throughout the day, participants will hear about approaches taken at other organisations, including strategies for automating the identification of digital records with potentially sensitive data for review. This briefing day does not explicitly provide guidance on GDPR or other legal regulations but may address how legal compliance has influenced some approaches to managing sensitive data. Participants will have the opportunity to ask questions of the speakers and engage with fellow practitioners. We aim for attendees to leave with new ideas and confidence for securing sensitive or restricted data as part of digital preservation workflows at their own institutions.

DPC Members & Supporters please log in to watch the recordings of the event


Virtual Programme

All times displayed in GMT.

*Presentation slides available by clicking link in title of talk.*

Zoom Part 1

Delegates, please join the meeting from 10.00am for a morning of introduction and overview. The hashtag for the event is #dpc_YourEyesOnly to keep the conversation going on Twitter!

10.00 Join us for a remote cuppa! We’ll take some time to check connections and meet and greet

10.30 Welcome from Chair

10.40 Keynote: The problem of sensitive data in digital records from a humanitarian aid organisation perspective by Montserrat Canela Garayoa, UNHCR

11.10 Q&A

11.15 Sensitive Data in Government Records: Technical Considerations by Tim Gollins, National Records of Scotland

11.45 Q&A

11.50 Sensitive data in a research data context by Zosia Beckles, University of Bristol

12.20 Q&A


12.30 Lunch Break

Please feel free to log off, have a bite, and stretch your legs! Zoom will remain open for informal chat, but we will re-Zoom official proceedings at 13.15 for Part 2! Remember the hashtag for the event is #dpc_YourEyesOnly if you want to keep up the conversation on Twitter!


Zoom Part 2 

Official proceedings will re-Zoom at 13.15 for an afternoon of tools and case studies!

13.15 Technical Framework for Automating the Detection of Sensitive Data by Graham McDonald, University of Glasgow

13.35 Q&A

13.40 Curating the Wendy Cope Email Archive Using ePADD by Rachel Foss and Callum McKean, British Library

14.00 Q&A

14.05 Managing Sensitive Information at the Public Record Office of Northern Ireland by Hugh Campbell

14.25 Q&A

14.30 Comfort Break

Feel free to log off, stretch your legs, and make a cuppa! Zoom will remain open for informal chat.


14.50 Overview of Panel Session and Relocation to Zoom Breakout Rooms

15.00 Panel Session Small Groups

15.45 Final Questions & Next Steps in Main Room

16.00 Close




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