Any factor relating to the integrity and operation of the systems, storage, hardware or software required to preserve digital materials.
What are the Risks of not preserving digital materials?
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Organization Type |
Risk |
Potential Consequences |
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Technologies used become obsolete; this may apply to elements such as hardware, software and file formats. |
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Rate of data creation outstrips capacity for storage, processing and preservation. |
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Insufficient funding available to allow sustainable preservation procedures and systems to be established. |
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Failure to maintain preservation system and processes. |
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The hardware or software required to interpret, and present digital information is no longer available |
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Storage conditions are inadequate for preservation |
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Do not adequately consider the preservation needs of complex digital objects, including new publication formats |
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What Opportunities do preserved digital materials create?
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Organization Type |
Digital Preservation can… |
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provide efficiencies of scale through shared services, resources and systems |
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provide cost efficiencies through planned disposal and deletion which results in reduced storage requirements |
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provide cost and operational efficiencies by allowing the consolidation of legacy systems |
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provide cost efficiencies through the greater automation of processes |
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provide cost efficiencies through planned disposal and deletion according to specified retention schedules, which results in reduced storage requirements |
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create a pathway for smaller organizations to take advantage of enterprise level infrastructure through shared or cloud services |
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reduce duplication of infrastructure and effort by sharing services, systems and storage with other institutions |
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make the right information is available at the right time, by using the most appropriate service |
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avoid wasted expenditure and reduce long-term operational costs by considering access and reuse at the stage of data generation, creation and system design. |
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enable informed and planned disposal as well as retention which mitigates the continuous increase in the volume of time-series data, as well as the cost of managing it |
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cut the costs of viewing rooms open to the public by moving some collections into deep storage |