12 September 2019


£31,742 p/a min + market rate allowance of £6,258 p/a



Tate's vision is to act as a champion for art in society. This is acheived through activities in four galleries across the UK (Tate Liverpool, Tate St Ives, Tate Britain and Tate Modern), digital platforms and collaborations with national and international partners. At the heart of Tate is a collection of art, which includes British art from the 16th century to the present day, and international modern art from 1900 to the present day. 

The Technology Department delivers systems and information management services to over 850 Gallery staff on five sites, as well as supporting the Tate website at www.tate.org.uk.

You can find further information about Tate on the above website.

Purpose of Job

To preserve and manage Tate digital resources and to be an authority and advocate for the development of expertise in digital preservation across Tate. 

Main Activities/Responsibilities

  • Act as Tate’s authority on all matters relating to digital preservation both internally and externally.
  • Promote understanding and use of standards in digital preservation across the organisation.
  • Plan for the development of Tate-wide systems and tools to support digital preservation and digital asset management.
  • Manage projects and associated budgets.
  • Advise and influence resource management in other departments for digital preservation activities.

Digital Preservation

  • Ensure Tate's digital resources are well managed and remain accessible for as long as required, in accordance with the Tate Digital Preservation and Continuity (DP&C) Policy.
  • Maintain a register of all digital assets and digital information, current and non-current.

Capture newly acquired or created categories (e.g. as a result of a digitisation project), assess value and risk and record other management information to inform preservation planning.

  • Establish and maintain a long range, cross-departmental action plan of both proactive and passive interventions to ensure that digital resources of enduring value are preserved.
  • Work closely with key stakeholders to ensure that actions are included in departmental plans and resource is allocated.

Systems Management and Development

  • Lead on the management and development of digital repository and asset management systems, acting as the primary owner of these systems and principle point of contact for suppliers and Tate staff. As required, project manage small scale projects for systems development.
  • Provide advice from a digital preservation perspective on the development and procurement of IS solutions at Tate, particularly with regards to records management and storage.

Knowledge and Research

  • To be Tate’s expert on digital preservation.
  • Establish a multi-disciplinary approach to meet Tate’s needs, based on a good understanding of the specific digital preservation challenges affecting different areas of the organisation.
  • Keep up to date with emerging approaches, standards and developments in digital preservation and work closely with other members of Tate’s Digital Asset Management (DAM) steering group to share and develop knowledge.
  • Engage and network with external experts and colleagues to share knowledge. Attend conferences on behalf of Tate.

Policy, Strategy and Standards Development and Implementation

  • Manage the process for regular review and updating of policy and strategy, and subsequent action, working closely with the SIRO / DPO and DAM Steering group.
  • Review and update the Digital Preservation and Continuity Strategy, ensuring that metrics are in place to enable reporting to the Board of Trustees.
  • Develop and maintain Tate’s metadata in accordance with international standards (e.g. PREMIS). Ensure that Tate systems and software accommodate all defined digital preservation metadata. Ensure that metadata in different systems are in standardised or interoperable formats and architectures.


  • Develop a communication strategy for digital preservation at Tate, to build a strong culture of ownership and good practice.

Training and Support

  • Identify digital preservation skills requirements (technical and strategic) of Tate staff and create a training plan.
  • Provide documentation, training and expertise to departments across Tate, to enable staff to comply with procedures, e.g. recording digital preservation metadata.

Digital Asset Management Steering Group Administration

  • Manage the DAM steering group meeting. Prepare agendas and papers. Ensure that the output of this group is actively communicated across Tate.

Person specification


  • Extensive experience of managing digital rich media resources.
  • Experience of developing metadata schemas to support preservation.
  • Current knowledge of best practice tools and techniques for digital preservation.
  • Knowledge of preservation systems (eg Archivmatica)
  • Ability to communicate effectively to technical and non-technical users.
  • Experience of training users in the use of systems and digital resource creation and handling.
  • A collaborative approach to team-working - the ability to work cross-departmentally and develop effective working relationships with staff across Tate.
  • Understanding of the principles of equality and diversity and the ability to apply and promote these in practice at work.
  • Interest in and commitment to the work of Tate.
  • Solid understanding of Digital Asset Management systems functionality and associated underlying technical database architecture.
  • Experience in an ICT environment, to be sufficiently qualified to define and procure complex technical infrastructure.

How to apply

Please visit: www.tate.org.uk/about/workingattate/ to create an account by registering your details or, if you are an existing user, log into your account. For all opportunities Tate asks candidates to complete an online application form for the vacancy they are interested in. If you need an application form in an alternative format please call us on 020 7887 4997. Once you have submitted your application you can keep track of its progress by logging into your account. 

The closing date for the submission of completed application forms is 12 September 2019 by midnight.


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