24 November 2021


Fixed Term

The Irish Film Institute (IFI), is the national body charged with the promotion of film culture, as part of the IFI, the Irish Film Archive is responsible for collecting, preserving and making available Ireland’s moving image heritage and the collections in its care includes film, digital materials and document collections. The IFI wishes to appoint a Digital Collections Assistant working within the IFI Irish Film Archive. The position of Digital Collections Assistant is within the digital team.

Candidate requirement

The successful candidate should have proven experience in digital collections management. They should have a qualification in a relevant area such as Archiving or Librarianship or digital information management (or similar) or equivalent experience in digital information management cultural archives and/or libraries. They should have a good practical knowledge of audio- visual file formats and experience with quality control of this type of material. They will be an enthusiastic, flexible person, with outstanding interpersonal and communication skills, who will be able to work effectively on their own or as part of a dynamic team. They will also have excellent IT, metadata creation and cataloguing experience, and be familiar with the management of analogue and digital assets and the use of databases. They will have an interest and knowledge of film and film culture, particularly Irish film.

Purpose of job

The Digital Collections Assistant works with other members of the digital collections team in the administration, processing and collections management of all material coming in from partner organisations i.e. IFB, BAI, Arts Council. They will work closely with the Digital Collections Manager & Special Collections Manager to implement the DPAS; particularly in the area of digital AV accessioning and quality control, ensuring international standards of best practice are applied in caring for the IFI’s digital collections, and that new policies and procedures harmonise with existing collections management policies.

Key Tasks and Responsibilities

The DCA will ensure acquisitions of audio visual material in particular those received from the Irish Film Board, Broadcasting Authority of Ireland and the Arts Council are accessioned, quality assured and preserved according to IFI policy and procedures with in the timeframe agreed with the individual institution. They will provide information regarding quantity and quality of deliveries to these partners. In consultation with the Digital Collections Manager and HOD and other Archive staff, the DCA will proactively contribute to the development of cataloguing and compliance systems for the digital collections, metadata and technical policies and research for digital collections. The DCA will work with the Digital Collections Manager and to oversee the smooth technical management of the Archive ingest stations liaising with other users to ensure smooth scheduling identifying and addressing technical issues contacting relevant parties , such as Digital Garage, as appropriate.


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