Access, Use and Reuse

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Preservation Lifecycle


UNHCR Records and Archives

Introduction  Since 1996 UNHCR has preserved critical digital information[i] about situations that have shaped our world and it continues to do so. Faced with the largest refugee crisis the world has ever seen, UNHCR has a mandate to protect some of the most vulnerable in our global society – refugees, the internally displaced and stateless. This includes the preservation of its records and archives.  [i] In 1996 UNHCR RAS started to preserve email

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A new way of sharing nursing history – Royal College of Nursing member and public digital archives

The purpose of the Royal College of Nursing (RCN) member digital archive is to provide members and staff with exclusive access to designated resources within the RCN digital archive. Since 2017 the RCN archive team have been using Preservica digital preservation software to manage, preserve and provide access to born-digital and digitised material. Staff have access to their own records within this cloud-based archive using the Preservica Explorer dashboard. Making use of Preservica’s...

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Preserving the League of Nations digital archives

100 years of multilateralism Created in 1919, the League of Nations (LON) was the first international organization with a view to develop cooperation among nations and to guarantee them peace and security. In 1920, the League established its seat in Geneva. The LON archives (1920-1946) are a critical resource to those examining the development of multilateral diplomacy and international relations. The past 20 years have seen an explosion of use of the archives in a range of international...

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Oxford Common File Layout (OCFL) v1.0

The Oxford Common File Layout (OCFL) initiative began as a discussion among digital repository practitioners about the ideal layout and characteristics for a repository’s persisted objects. The need for a common layout grew out of a lack of commonality in the way objects are stored by repositories. It has since grown into an open community effort defining an application-independent way of storing versioned digital objects with a focus on long-term digital preservation. The OCFL represents a...

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Levels of Born-Digital Access

Access is foundational to digital preservation. Access is the primary mechanism by which an archive meets its responsibility to its user community. As one of the six functional entities defined by the OAIS Reference Model, access is a common denominator across all institutions regardless of their size, resources, or collection types. Yet, in spite ofthe central role that the access function plays, there is little agreement about what access to digital material should look like in practice or...

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Online! For Your Eyes Only: Scalable Approaches to Identifying, Managing, and Securing Sensitive or Restricted Information

This event has been adapted to our virtual platform to keep our speakers and delegates healthy but well-informed on the issues in digital preservation!  The DPC invites you to join us for this briefing day to learn about the challenges to identifying, managing and securing information containing sensitive or restricted information within a preservation environment. Speakers from a range of backgrounds and experiences will describe the problem from their own context. Participants will...

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Registration Now Open - For Your Eyes Only: Scalable Approaches to Identifying, Managing, and Securing Sensitive or Restricted Information

The DPC is delighted to announce registration is now open for the Briefing Day 'For Your Eyes Only: Scalable Approaches to Identifying, Managing, and Securing Sensitive or Restricted Information' on the 2 April 2020 in Salford.

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Influence of Blockchain Technology on Protecting Trustworthiness of Electronic Records

Özhan Saglik is Lecturer at Bursa Uludag University in Turkey Blockchain is one of the latest discussed technologic issues in records management. Questions like 'does blockchain shift our practices radically?' and 'how does it affects the trustworthiness of e-records?' have emerged. We will discuss some points in terms of trustworthiness. We analyse the trustworthiness of e-records in four stages. These are authenticity, realibility, accuracy and usability. Usability refers to the...

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Public records – what will be preserved about 2019?

Kuldar Aas is Deputy Director of Digital Archives at the National Archives of Estonia Let’s get this clear – public records are important. They are the basis for proving the rights and claims of people and organisations, ensuring the transparency of our governments and a crucial piece in preserving a coherent picture of our current societies for future generations. Yet, being a public archives employee myself, I agree there are many aspects which justify the addition of “public...

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Towards Making Palestinian Research Preserved and Accessible

Rawia Awadallah is Manager of the ROMOR Project in Palestine The Research Output Management through Open Access Institutional Repositories in Palestinian Higher Education (ROMOR) project aimed to build capacity in research output management in four leading Palestinian State (PS) Higher Education Institutions (HEIs) through establishing Open Access Institutional Repositories (OAIRs) to store and share research outputs and increasing support staff capacity to implement and promote repository...

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Cloud-Enabled Preservation of Life in the 20th Century White House

Stephanie Tuszynski is Director of the White House Historical Association Digital Library in Washington DC, USA The White House Historical Association was founded in 1961 to "enhance the understanding and appreciation" of the White House by offering educational resources to students, teachers, scholars, and the general public to help them learn about the building and its history. The WHHA Digital Library is a key piece of our outreach strategy, with more than 10,000 images and...

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Launch of the New Digital Archiving Platform at the National Archives of France: Act I!

Violette Lévy and Béatrice Hérold work at the National Archives of France in Paris Confronted with the ever-growing surge of digital services used by government agencies, the aim of the ADAMANT Project (Administration of archives and their metadata at the National Archives over time) is to preserve the integrity of the resulting digital archives and to ensure they remain permanently reliable, intelligible and accessible, which is the basic mission of the National Archives. After two years...

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Digital Preservation and the Grand Gallery of IT Evolution

Eng Sengsavang is Reference Archivist for United Nations Educational, Scientific and Cultural Organization (UNESCO) in Paris, France Last autumn, I moved to Paris to take on the role of Reference Archivist at the United Nations Educational, Scientific and Cultural Organization (UNESCO). My morning commute begins on a network of streets named after some of France and Europe’s prominent 18th-century naturalists. Rue Geoffroy Saint-Hilaire takes me past the Jardin des Plantes, site...

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User access to born-digital archives: first steps for Wellcome Collection

The post was written by Victoria Sloyan, Archivist at the Wellcome Collection Last November, the Collections Information Team at Wellcome Collection and Dr James Baker from the University of Sussex organised a workshop to bring together researchers and archival professionals to explore methods for providing access to born-digital archives. Wellcome has been acquiring born-digital records for over a decade. Initially, the focus was on encouraging donations of digital media and getting hold...

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We need to talk about copyright

{jcomments on} Susan Reilly is Director of Digital Library, Licencing & Copyright at Qatar National Library, Doha With a European Parliament vote on copyright reform looming it’s worth taking a look at the relationship between digital preservation and copyright  law and why we need copyright reform at international level to help ensure the preservation of the digital cultural and scientific record. You don’t need to be a lawyer to figure out that one of the biggest challenges...

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Web preservation demands access

Daniel Gomes is Service Manager for the Foundation for Science and Technology in Portugal. "Collect the web to preserve it?! I don't envy that job." That is a direct quote from my first "real-world" meeting. I was 23 years old, I had just graduated from the University and that was my first job. We were in the year 2000. One year later, we had developed a running prototype to perform selective collection of online publications. It was the first effort to preserve the...

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Digital Preservation of Indian Cultural Heritage: Issues and Challenges

{jcomments on} Dr. Ramesh C Gaur works at the Jawaharlal Nehru University At the outset, let me congratulate all on initiating 30th November as the International Digital Preservation Day (IDPD17). My introduction to digital preservation started in 2005 when I visited Germany with the support of Max Mueller Bhawan. My three-week stay, one week each at Belfield University, Belfield; German National Library Frankfurt; and State Gottingen University Library, Gottingen; provided me...

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Educating Digital Stewards

Rhiannon Bettivia is a Postdoctoral Research Associate at the School of Information Sciences (iSchool) at the University of Illinois, Urbana-Champaign I frame this post as a set of considerations for developing training and teaching modules for students and trainees endeavouring to enter the field of digital preservation. I teach such a module 2-3 times a year, and my university offers it 4 times a year with the help of adjunct instructors. It is often full to waitlist room only, meaning we...

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Networked Approach to Preserving Software

Jessica Meyerson is Research Program Officer for Educopia Institute in Austin, Texas, United States One of key characteristic of information infrastructure outlined by Star & Ruhleder (1996) is that is ‘becomes visible on breakdown.’[1] While software does in fact breakdown, requiring patches or upgrades, as digital materials move from active use to the reuse context of cultural memory organizations, software breakdown can be understood as the inability to support meaningful...

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Dear IFI Irish Film Archive of five years ago

{jcomments on} Kasandra O’Connell is Head of the IFI Irish Film Archive in Dublin, Ireland Dear IFI Irish Film Archive of five years ago, I know you are filled with trepidation at the sudden need for the IFI Irish Film Archive to preserve Ireland’s digital moving image heritage alongside your analogue collections. The switch to digital formats within the film and broadcasting sector in Ireland has been sudden, encouraged by a government sponsored scheme enabling cinemas to...

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