Added on 15 June 2020


Mark your calendars! Registration is now open for Preserving Semi-Current Records – A DPC Briefing Day on 15th July. Attendees will hear about the practical issues and strategies for preserving semi-current/active digital records in and across different organizational contexts.

Description

This briefing day will explore the challenges around the preservation of semi-current or semi-active digital records. It will look at practical issues with real-life examples of organizations that have taken on these challenges to preserve and future proof the data they hold.

While records life-cycle models commonly refer to semi-current or semi-active records as those still of use to an organisation but only occasionally and so may be stored remotely with records centres, this briefing day looks more broadly at digital records and data that are still in active (but perhaps infrequent) use but also need to be preserved for the future.

The day will cover common concerns shared across sectors working with this kind of digital record situated in the semi-current or semi-active stage of the life-cycle. Speakers from different organizations will also share case studies of the specific challenges they have come across and what they are doing to address them. The day will conclude with a talk on collaboration and work of the EDRMS task force, followed by a panel discussion and time for final questions.

Some of the considerations raised during the day include

  • What is this type of record at your institution: Is it a ‘simple’ document, a complex data structure, or something in between?

  • Where should these semi-current/active records be kept (an existing records management system, another intermediate storage system or platform, a digital archive)?

  • How can you best ensure the longevity of these records and that people can still access them (and, if appropriate, add to them)?

  • What tools, measures, and means are used to ensure the technical and intellectual survival of the records over time?

  • When should you transfer semi-current/active records to a digital archive?

  • How should systems be designed and implemented for proper transfer and storage?

  • What is future proofing and how does it relate to the preservation of semi-current/active records and data?

Who should attend?

The briefing day will interest records managers, archivists, and other practitioners working with these digital records and objects situated in the semi-current or semi-active stage of the life-cycle. It should also interest digital preservation specialists, data-driven researchers, information professionals, students, and others interested in managing and preserving these kinds of records.

Outline Program:

  • Coffee, tea, meet and greet opportunity

  • Welcome and brief introductions

  • Common challenges shared by records managers, digital archivists, and others working with semi-current/active digital records

  • Case studies on specific challenges and solutions at different organizations

  • Collaboration and the work of EDRMS task force

  • Panel discussion and Q&A

  • Wrap-up and thanks

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