5 October 2017

The Hague, Netherlands

Organizational setting and Reporting:

The position is located in the Mechanism Archives and Records Section, Registry, The Hague Branch. Under the supervision of the Chief Archivist, the incumbent will be responsible for supporting the management of the digital records of the Mechanism for International Criminal Tribunals (“Mechanism”) and the digital component of the Archives of the International Criminal Tribunals (i.e. the International Criminal Tribunal for Rwanda (“ICTR”), the International Criminal Tribunal for the former Yugoslavia (“ICTY”) and the Mechanism).


  • Support development and implementation of policies, processes and systems for preserving the digital component of the Archives of the International Criminal Tribunals to ensure that they remain trustworthy, accessible and usable. This includes development, implementation and operation of a Trusted Digital Repository.
    • Assist in developing and implementing SOPs for administration, maintenance and operation of the digital repository.
    • Assist in preparing Submission Information Packages (SIPs) for ingest into the Digital Repository. This includes transforming digital content from various ICTR and ICTY source systems into required SIP formats for ingest.
    • Assist in ingesting digital content into the Digital Repository.
    • Support the day to day operation of the Digital Repository. This includes performing routine analysis of repository content; producing content profiles; analysing and parsing repository logs; and reporting on various repository metrics in support of preservation operations.
    • Assist in developing preservation plans for digital content including comprehensive testing of the plans, particularly the migration paths and migration tools.
    • Contribute to continuous improvement of operations and services by: keeping abreast of professional developments, recommending improvements and implementing approved initiatives.
  • Support development and implementation of policies, processes and systems for record-keeping in the Mechanism, specifically the creation, organization and storage of digital records and early identification and protection of those to be retained as part of the Archives.
    • Participate in development and implementation of the Mechanism’s Electronic Document and Records Management System (EDRMS), HP Records Manager.
    • Participate in business process analyses, identify opportunities for improvement and implement approved initiatives.  Establish and, subsequently, maintain inventories of digital records and recordkeeping systems in the Mechanism.
    • Assist in designing and delivering training on good record-keeping, including effective use of the EDRMS.
    • Participate in advising, guiding and supporting Mechanism staff on digital recordkeeping issues and practices.
  • Support development and implementation of policies, processes and systems for providing access to the digital component of the Archives in accordance with United Nations policies, balancing the need for openness and transparency with the need to protect sensitive information.
    • Support implementation of the Mechanism’s information security and access regime and assist in implementing decisions on classification / declassification, in collaboration with the Associate Research Officer.
    • Assist in providing access to the digital component of the Archives of the International Criminal Tribunals, in accordance with United Nations policies.  Participate in integrating the Digital Repository with the Archival Collection Management System and the EDRMS.
  • Oversee the work of junior staff relating to the functions described above.
  • Perform other duties as required.

Core Competencies:

  • Professionalism – Demonstrable knowledge of recordkeeping theory and practice, and of established standards in records management and archives management. Demonstrable knowledge of current standards, best practices and trends in digital preservation and digital recordkeeping. Demonstrable conceptual, analytical and evaluative skills. Ability to conduct research and analysis, and formulate and present recommendations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
  • Communication – Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.
  • Planning and Organising – Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Teamwork – Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


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