26 February 2022


£32,123 - £38,340 per year


Edinburgh has nearly 900 years of municipal and civic history in its city archives. Ensuring that such continuity is not lost by the digital revolution is a major challenge. The Information Governance Unit within the City of Edinburgh Council is the team charged with preventing digital records disappearing into a digital black hole. To help us in this task, we are looking for a committed and enthusiastic individual to join us on a permanent basis as a digital record-keeping specialist.

You will be primarily engaged in helping to design and implement Microsoft 365 to help us manage our public records more effectively, as well as setting up a Digital Archives Repository for born-digital and digitised archives. You will also support the wider development of the digital record-keeping aspects of the Council’s Information Strategy and statutory Records Management Plan.

You won’t do this alone. The 20 strong Information Governance Unit works with a wide range of colleagues and stakeholders from across the organisation and outside it – including the Scottish Government, regulators, statutory inquiries, and other public sector partners. As a team, we ensure the Council creates, manages, shares, and disposes of its information effectively and appropriately. Digital preservation is now recognised as a key part of this, and it is an area in which you will be tasked to help lead the team.

Over the first 24 months you will:

  • Establish processes and procedures for digital archive appraisal, ingest, and management using Preservica’s Cloud Essentials platform

  • Lead on a major digital preservation project to secure and review the Transport Initiatives Edinburgh company archive, which covers the early development of the city’s tram network

  • Help design and implement record retention labels in Microsoft 365

  • Develop with IT colleagues lifecycle management processes and templates for SharePoint Online / Teams sites

  • Support an organisation-wide programme to migrate content into Microsoft 365

  • Contribute towards the Council’s Information Strategy and Records Management Plan

As part of the Archives & Records Team, you will also support the wider development and promotion of effective information asset management across the organisation. This includes:

  • Responding to enquiries from both the public and colleagues

  • Facilitating access to both the City Archives, as well as records held in our Records Centre

  • Preserving archives, both physical and digital, through assessment and intervention

  • Engaging with communities and depositors to promote, enrich and diversify the collections within the City Archives

  • Undertaking assessments of business processes and systems against relevant standards and policies

  • Supporting information governance processes such as privacy impact assessments and subject access / freedom of information requests

  • Drafting and providing briefings, presentations, reports, and training to colleagues and stakeholders

  • Supporting and training volunteers to undertake basic archive management tasks

  • Contributing to information governance projects

You must have a postgraduate qualification in archives and records management, or equivalent sector experience.


Scroll to top