Added on 29 July 2021

EDRMS Toolkit CoverThe Digital Preservation Coalition (DPC), in conjunction with the Nuclear Decommissioning Authority (NDA) in the UK, have released an EDRMS Preservation Toolkit for 6-month Member preview from today.

The Toolkit offers advice on the preservation of records held within an Electronic Document and Records Management Systems (EDRMS) or other record keeping systems. This applies equally to current systems in use, legacy systems that are falling out of use, and systems that are being procured for the future.

As there are numerous different technologies in use and ways of working, there is no one-size-fits-all approach to EDRMS preservation. The Toolkit therefore provides general information and guidance on areas that should be considered in order to define an effective approach to this challenge.

Jenny Mitcham, Head of Good Practice and Standards for the DPC and co-ordinator of the DPC’s EDRMS Preservation Task Force explains:

“The EDRMS Preservation Task Force decided to develop an online resource on this topic around a year ago and we have been working hard on making this happen ever since. It has been a team effort to develop this toolkit which pools the knowledge of Task Force members and the wider community. I’m so pleased to be able to finally share it more widely!”

“We see this as an evolving area and would like the EDRMS Preservation Toolkit to grow and develop alongside the knowledge and experience of the community. We welcome the submission of additional resources or case studies you think should be included within this resource.”

The DPC’s EDRMS Preservation Task Force, which created the resource, was established in 2020 to identify and elicit good practice, in response to a request to investigate this topic emerging from a digital preservation project with the NDA.

EDRMS Toolkit LaunchThe Task Force team developed the EDRMS Toolkit which is now available for the benefit of the entire DPC Membership.

The EDRMS Preservation Toolkit will be available on general release in January 2022.

Providing resources like the Toolkit is just one of the ways the DPC supports the digital preservation community. An international charitable foundation and advocate for digital preservation, the Coalition helps its members around the world to deliver resilient long-term access to digital content and services through community engagement, targeted advocacy work, training and workforce development, capacity building, good practice and standards, and through good management and governance.

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