DPC

Agenda

• Introduce the DPC’s latest DPC Technology Watch Report on Preservation, Trust and Continuing Access to E-Journals
• Bring together significant leaders in the field to explore current and emerging trends in e-journal services
• Explore perceptions and procurement of preservation services for e-journal content
• Present lessons learned, problems solved, and experiences to pass on from the e-Journal community to the wider digital preservation community

Who should come?

This workshop will interest:

• Collections managers, librarians, curators and archivists in all institutions
• IT managers in memory institutions
• Records managers in institutions with a need for long-lived data
• CIO’s in organisations with commercial intellectual property
• Students and researchers in information science and related fields
• Researchers with interests in research data management

Online or in person? You can join remotely on the Internet ...

The first part of this event will be webcast live from the venue so that DPC members who can't attend in person can still participate. If you want to join us but can't face the journey then you are very welcome to join us online in a webinar. Places at the webinar are limited and restricted to DPC members, so please do register in good time. The DPC web conferencing platform uses CISCO WebEx which requires nothing more than a web browser with a recent version of Java and a pair of speakers. We will supply you with access details a week ahead of time and we will also record the webinar for access by DPC members.

We're sorry that we can't at this time open the webinar to non-members.

One way or another, members can have a preview of the report prior to launch:

• Beagrie, N 2013 Preview of Preservation, Trust and Continuing Access for E-Journals, DPC Technology Watch Preview 13-04 (login required)

Outline Programme

1330 – Registration opens. Tea and coffee available
(1345 – Webcast Opens)

1400 – Welcome and Introductions (William Kilbride)
1405 – Preservation, Trust and Continuing Access (Neil Beagrie)
1445 – Question and answer with Neil Beagrie
1455 – Solving the E-Journal Problem: What does the Keepers Registry tell us? (Peter Burnhill, EDINA)
1510 – Looking back over the next 5 years of E-Journal services - perspectives on the future from E-Journal service providers including

• Marcel Ras (e-Depot),
• Adam Rusbridge (UK LOCKSS Alliance),
• Kate Wittenberg (Portico)
• Randy Kiefer (CLOCKSS)
  

(1600 – Webcast Closes)
1600 – Tea and Coffee

1615 – Roundtable
1650 – Next steps

1700 – Close

Computer-aided design tools are widely used to assist engineers, architects, designers and cartographers to develop, represent, capture and transmit large and complex representations of the world – real and imagined. Diverse in application, a great deal of vital, valuable and irreplaceable information is stored in CAD models, from the designs of aircraft carriers and skyscrapers to records of archaeological excavations. It also means that CAD is an area of constant innovation and intense competition between vendors, resulting in CAD systems that are ephemeral and largely incompatible with each other. It is the disconnect between these two – the value of the models and the ephemeral nature of the systems – that makes CAD preservation at once important and challenging.

The Digital Preservation Coalition first addressed this topic in July 2010, inviting expert practitioners to share their concerns and aspirations for long term management of CAD systems at an invitation Briefing Day called ‘Designed to Last’. Since then we have commissioned Alex Ball of DCC – one of the keynote speakers - to provide a Technology Watch Report that distils and updates latest thinking on the topic. The Technology Watch Report Preserving Computer-Aided Design (CAD) was published at this workshop.

This DPC briefing day launched that report, allowing participants the opportunity to reflect on new and emerging challenges. Leaders in the field foregrounded their own work and their practical concerns about preservation. Recent case studies were presented and speakers considered emerging and future trends.

Participants at this workshop:

• had an advanced introduction to issues of preserving CAD
• were updated on the latest developments in standards for preservation of CAD
• Heard case studies that put the standards into practice and the issues that have resulted
• had an opportunity to discuss their own concerns with developers behind the standards and practitioners already working with them
• Examined the place and value of CAD collections within wider digital collections management
• were encouraged to contribute to the development of standards and tools
• Met others preserving or considering the preservation of CAD within their own preservation architectures

Who should come?

This meeting was of interest to:

• Records managers and information officers in organisation in sectors where CAD is used
• Regulators in sectors where CAD is widely used such as engineering, aviation
• Risk managers, executives and chief information officers seeking to minimise information risk or maximise information potential
• Collections managers, librarians, curators and archivists in all institutions
• Tools developers and policy makers in digital preservation
• Innovators and researchers in information technology, especially with vector graphics and documentation
• Vendors and providers of services for preservation, records management and forensics
• Innovators, vendors and commentators on digital preservation and cognate fields
• Analysts seeking to develop tools and approaches for longer term information management

Programme for the Day - 26^th July, Christopher Hilton Room, IMechE, One Birdcage Walk, London

10.00 - Registration and Coffee
10.30 - Welcome and introductions - William Kilbride, DPC
10.35 - Preserving CAD: An Overview - Alex Ball, UKOLN / DCC (University of Bath)
11.15 - LOTAR and the position of the European aerospace industry (ASD SSG) – Sophie Herail, Airbus
11.45 - Preseving a Hybrid Archive: the King's Cross Desgin Archive - Kurt Helfrich, RIBA
12.15 - Preserving CAD: A Case Study - Hans Ulrich Heidbrink, InConTec
12.15 - Q+A (chaired by William Kilbride)

12.30 - Lunch

13.30 - Preserving CAD: emerging trends in 3d modelling - Stuart Jeffrey, Glasgow School of Art
14.00 - Preserving CAD: emerging trends in architecture - Ruggero Lancia, University of Glasgow
14.30 - Preserving CAD: emerging trends in Engineering - Sean Barker, BAE Systems

15.00 - Tea and Coffee

15.30 - Roundtable
16.30 - Thanks and Close

Recorded Sessions

Preserving CAD: An Overview - Alex Ball, UKOLN / DCC (University of Bath)
LOTAR and the position of the European aerospace industry (ASD SSG) – Sophie Herail, Airbus

The British Library Preservation Advisory Centre and the Digital Preservation Coalition are delighted to invite you to join them at one of three events which will equip collection managers, archivists, librarians and conservators with the skills necessary for ‘getting started in digital preservation’.

Our generation has invested as never before in digital resources and we've done so because of the opportunity they bring. Digital collections have grown in volume, complexity and importance to the point that our children are baffled by the inefficiencies of the analogue age. Pervasive, fluid and vital: digital data is a defining feature of our age. Industry, commerce, government, law, research, health, social care, education, the creative industries, the heritage sector and private life depend on digital materials to satisfy ubiquitous information needs and expectations. But digital objects are fragile: at risk of loss, corruption or obsolescence, not to mention unlawful alteration or theft. Digital preservation – the series of managed activities necessary to ensure that digital materials remain accessible beyond the limits of obsolescence - is an issue which all organisations, particularly in the knowledge sector, will need to address sooner or later. Collection managers need digital preservation skills to ensure access to their growing digital collections, but training in these new skills can be hard to acquire.

This day long introduction assumes no prior knowledge except a willingness to engage with digital preservation. Through a series of presentations, case studies and exercises, participants will learn how to apply techniques of assessment, risk management and planning to help secure their digital collections.

Presentations and exercises will help participants:

• Understand the range of issues associated with digital preservation
• Survey and characterize a digital collection
• Undertake preliminary risk assessment to manage their own digital collections
• Understand preservation planning and write a basic preservation plan
• Meet and network with others locally working in digital preservatio

Who should come?

This workshop will interest:

• Collections managers, librarians, curators and archivists in all institutions
• IT managers in memory institutions
• Records managers in institutions with a need for long-lived data
• CIO’s in organisations with commercial intellectual property
• Students and researchers in information science and related fields
• Researchers with interests in research data management

1000 – Registration open, tea and coffee
1030 – Welcome and Introductions (Caroline Peach)
1035 – Introducing digital preservation (William Kilbride)
1100 – Making sense of your collection case study (Invited speaker)
1120 – Discussion
1130 – Tool demo: making sense of a collection (William Kilbride)
1140 – Risk assessment and Digital Preservation (Caroline Peach)
1200 – Risk assessment exercise
1240 – Discussion
1245 – Lunch (provided)
1330 – Preservation planning case study (Invited speaker)
1350 – Preservation planning for beginners (William Kilbride)
1405 – Preservation Planning exercise (William Kilbride)
1450 – Short discussion (all)
1500 – Comfort break
1515 – Next steps in digital preservation (Caroline Peach)
1545 – Roundtable discussion
1600 – Close

Presentations from The National Archives, Kew, 6th December 2013

• Introducing digital preservation (William Kilbride)
• Making sense of your collection case study (Samira Teuteberg)
• Tool demo: making sense of a collection (David Clipsham)
• Risk assessment and Digital Preservation (William Kilbride)
• Preservation planning case study (Cassandra Johnson)
• Preservation planning for beginners (William Kilbride)
• Next steps in digital preservation (David Underdown)

Presentations from Glasgow, 10th April 2013

• Introducing digital preservation (William Kilbride)
• Making sense of your collection case study (Emily Nimmo, RCAHMS)
• Tool demo: making sense of a collection (William Kilbride)
• Risk assessment and Digital Preservation (Caroline Peach)
• Preservation planning case study (Sarah Jones, HATII, Glasgow University)
• Preservation planning for beginners (William Kilbride)
• Next steps in digital preservation (Caroline Peach)

Presentations from London, 13th May 2013

• Introducing digital preservation (William Kilbride)
• Making sense of your collection case study (Heather Needham, Hampshire County Council)
• Tool demo: making sense of a collection (William Kilbride)
• Risk assessment and Digital Preservation (Caroline Peach)
• Preservation planning case study (Ed Fay, LSE Library)
• Preservation planning for beginners (William Kilbride)
• Next steps in digital preservation (Caroline Peach)

Presentations from Aberystwyth, 6th June 2013

• Introducing digital preservation (William Kilbride)
• Making sense of your collection case study (Kerry Evans, Sarah Vaughan and Ann MacDonald Aberystwyth University)
• Tool demo: making sense of a collection (William Kilbride)
• Risk assessment and Digital Preservation (Caroline Peach)
• Preservation planning in Wales (Marilyn Deegan, King's College London)
• Preservation planning for beginners (William Kilbride)
• Next steps in digital preservation (Caroline Peach)

In the Open Data White Paper of June 2012, the Rt. Hon Francis Maude describes data as ‘the 21st Century’s new raw material.’ Truly, data is changing the way we live and work, evidenced by the rise of online information exchange and a move towards digitizing many of our previously manual activities and transactions, and especially, with the launch of open-data government initiatives such as Data.gov and Data.gov.uk. The UK is leading the charge in a global movement towards total transparency of this data, with a view that this shift will ‘empower citizens, foster innovation and reform public services.’

This briefing day is in response to a call for more information on the subject from members following the release of the first White Paper in 2012, and how this new potential may be addressed and/or harnessed. More recently still, the movement is gathering pace with Stephan Shakespeare’s Review in May this year, as well as the Government’s own response to that review, the recent EU Directive, and the G8 Open Data Charter released just days ago.

This DPC briefing day aims to provide an overview of the subject of Open Data, presenting participants with some of the relevant implications from these recent activities. Leaders in the field will be invited to foreground their own work and their practical concerns about Open Data, and recent case studies will demonstrate how a selection of organisations have managed the concept. Participants will be invited to reflect on their own needs and an extended discussion will follow.

Participants at this workshop will:

• Have an advanced introduction to the concept of Open Data
• Be introduced to how this may be relevant to their own work and organisation
• Hear case studies that demonstrate how the concept of Open Data has been put into practice and the issues that have resulted
• Have an opportunity to discuss their own concerns about Open Data with leaders in the field
• Examine the place and value of Open Data
• Meet others embarking on or, in the process of, making their own data transparent

Who should come?

This meeting will be of interest to:

• Records managers and information officers in public and private sector organisations
• Regulators in sectors where Open Data may be applicable
• Risk managers, executives and chief information officers seeking to minimise information risk or maximise information potential
• Policy makers in digital curation and preservation
• Innovators and researchers in information technology
• Analysts seeking to develop tools and approaches for longer term transparent information management

Programme of Events

0900 Registration and Coffee

0930 Welcome and introductions - William Kilbride, DPC

0935 Open Data: what it is, why it matters and will it last? Paul Miller, Cloud of Data

1005 From open access journals to open access data, Brian Hole, Ubiquity Press / UCL

1035 Resilient Linked Data – Dave Reynolds, Epimorphics

1105 Q+A

1115 Tea and coffee

1145 Use case studies:
Case study 1: Data preservation and data citation – Catherine Hardman, ADS
Case study 2: British National Bibliography and Open Data – Neil Wilson, British Library
Case Study 3: Opening Up Legislation as Linked Data – Amanda Cooper, TSO

1245 Questions & Answers - chaired by William Kilbride, DPC

1300 Lunch

1345 Roundtable discussion

1430 Thanks and Close