17 October 2018 | 10:00-16:00 London | Worshipful Company of Information Technologists

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Digital preservation - representing all the activities necessary to ensure that digital objects and data can be found, accessed and deployed beyond the limits of technological obsolescence, media failure or creator dependency - is a growing challenge for agencies and individuals in all kinds of contexts. Our generation has invested as never before in digital resources and we've done so because of the opportunity they bring. But digital objects are fragile: at risk of loss, corruption or obsolescence, not to mention unlawful alteration or theft. Collection managers, IT officers, academic researchers, broadcasters, developers and industrial regulators need to ensure that the digital collections which they use and depend upon are accessible for the long-term.

Through it’s ‘Getting Started…’ and ‘Making Progress with Digital Preservation’ Roadshows, the DPC aims to help those facing such custodial challenges gain the skills they need to ensure the longevity of the digital information in their care. ‘Making Progress...’ moves beyond initial steps outline in ‘Getting Started…’ to help participants establish sustainable digital preservation programmes and make informed preservation decisions. By the end of the workshop - which will include time for networking and sharing - participants will be equipped with practical targets for implementing digital preservation, as well as guidance and tools to make those targets achievable.

The workshop will help participants:

  • Understand the emerging issues in digital preservation
  • Draft a digital preservation policy
  • Understand and articulate the costs and benefits of digital preservation
  • Prepare a business case for digital preservation
  • Understand the practical implementation and limitations of available tools
  • Make informed preservation decisions for their digital collection
  • Meet and network with others locally working in digital preservation

This workshop will interest:

  • Collections managers, records managers, librarians and archivists in all institutions
  • IT managers and chief technology officers, chief information officers in institutions or agencies with a need for long-lived data
  • Students and researchers in information science and related fields

Feedback from Previous Attendees

"The structure of the day, varied activities and levels of involvement, and quality of presentations (both slides, speakers and handouts) were very good. The atmosphere was very supportive and welcoming."

"Good mix of presentations and practical activities. Approachable, knowledgeable presenters."

"The level of audience participation was good - low pressure but engaging."

"Presentations clear and pitched at right level friendly, helpful and approachable stuff."

Course Tutors

Sharon McMeekin

Sharon is Head of Training and Skills with the Digital Preservation Coalition and leads their workforce development activities. This includes managing and presenting training events, oversight of the DPC’s scholarship programme and acting as managing editor of the new edition of the ‘Digital Preservation Handbook’. As an invited speaker, Sharon presents on the topic of digital preservation at a wide variety of training events and conferences within the UK and abroad, and as a guest lecturer at the University of Glasgow. With an MSc in Information Technology (Software and Systems) and an MSc in Information Management and Preservation (Archives and Records Management) from the University of Glasgow, Sharon is an archivist by training, specialising in digital preservation, she is also an Institute of Leadership and Management accredited trainer. Before joining the DPC she spent five years as Digital Archivist with the Royal Commission on the Ancient and Historical Monuments of Scotland.

Sara Day Thomson

As the DPC’s Project Officer, Sara undertakes much of the DPC’s project work, becoming involved with some of the latest research in managing, accessing and sharing digital content. She has recently authored two of the DPC’s popular Technology Watch Report series on ‘Preserving Social Media’ and ‘Preserving Transactional Data.’ She has also delivered conference papers and training to members on these and related subjects. Sara joined the DPC from the National Library of Scotland and the University of Glasgow where she studied Information Management and Preservation.

Indicative Programme

1000 – Registration open, tea and coffee

1030 – Welcome and Introduction

1045 – Making the Case for Digital Preservation

1110 – Elevator Pitch Exercise

1135 – Writing a Digital Preservation Policy

1200 – Policy Writing Exercise

1230 – Developing a Skilled Digital Preservation Workforce

1245 – Lunch

1330 – Software for Digital Preservation

1400 – Practical Preservation Workshop

1450 – Comfort Break

1500 – Practical Preservation Workshop cont’d

1545 – Wrap-Up and Final Questions

1600 – Close


Registration is free for members of the DPC and £50 for non-members. There is a limit of 3 places per member (incl. consortia and membership organisations) and these will be available on a 'first come, first served' basis. Additional registrations will be accepted but will be placed on the wait list until registration closes a week before the event, at which time they will be distributed equally amongst members. To check if your organisation qualifies for free attendance, please check the DPC Member List. If you have any questions about registration please contact Sharon McMeekin (sharon.mcmeekin[at]dpconline.org).

The workshops usually fill up quickly, so early registration is recommended. DPC members can claim their free place by entering the promotional code DPCMEMBER. Cancellations will be accepted until one week before the event, a 'no show' fee of £50 will be charged for those who cancel after this time. Please register via the TicketTailor page: https://www.tickettailor.com/events/dpc/193272.

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