Events Calendar

DPC Members Forum and Networking Event - Australasia/Asia-Pacific

7 Nov 2025 - 14 Nov 2025 UTC+12 / UTC+10

Australasia

Members Only

We are delighted to invite DPC Members from Australasia and Asia-Pacific to attend a DPC Members Forum and Networking Event in Wellington, New Zealand and Sydney, Australia!

Exclusively for DPC Members, our 2025 event will take place over two separate days, two cities, and two countries! Day 1 will take place alongside the iPRES 2025 conference in Wellington, New Zealand on Friday 7th November, and Day 2 will take place a week later, on Friday 14th November in Sydney, Australia. *

By spreading the sessions across these two locations we look forward to welcoming DPC members travelling from around the world to Wellington for the iPRES conference, whilst also offering an opportunity for other members across Australia to gather in Sydney the following week.

The morning session of the DPC DPC Members Forum and Networking Event - Australasia/Asia-Pacific in Sydney on 14 Nov will be a hybrid event available for both in-person and online attendees. if you wish to submit an online presentation that morning please note it under Scheduling preference on the Submission page.

In addition to meeting and networking with other members of the Coalition, we will have an exciting program of fast-paced member led talks and discussions, giving you the opportunity to take the floor and exchange ideas, showcase work and discuss key themes.

Who is the event for?

This DPC Members’ Forum is exclusively for DPC Members and is designed to privilege operational staff working directly on digital preservation. We are particularly keen to hear from three groups:

Junior staff recently appointed and looking for opportunities to build their professional networks
New entrants to digital preservation seeking to apply professional know-how to this new field
Experienced practitioners who might not normally attend the DPC Board but have clear insights into the challenges of digital preservation in their own institutions.
Senior staff, researchers and students are also welcome, though it is practical knowledge exchange that will be most prominent.

How does it work?

Whether you have a task you want to work on with others, a fresh idea or solution you want to demo, or topics you want to discuss to learn from others’ experience, this part of the program provides a space for DPC Members to achieve all of this. Each session will offer approximately 45 minutes for participants to either:

Discuss: Pick the collective digital preservation hive mind and start a discussion about a topic
Learn: Demonstrate and share solutions or workflows so that others can learn from your experiences.
Share: Show and tell presentations of recent work, new ideas and achievements (or failures)
Play: Bring a digital preservation game you have created to try out on colleagues and have fun!

Indicative Program*

A full program will be published once we have collected and collated your session suggestions! An indicative schedule for the two days is provided below for information.

Friday 7^th November 2025 in Wellington

Timing (local)	Activity
09.00 – 09.30	Registration open, tea and coffee provided
09.30 – 09.45	Welcome and introduction to the DPC Members Forum
09.45 – 10.30	Digital Transfers from Govt agencies - Australian archives panel Group from NAA, QSA, MHNSW, PROV brought together by Robin Wright Discussion of the challenges being faced by Australia’s state and national archives around the transfer of digital records from Government Agencies. To include discussion on the CAARA/ADRI 2024 report on ‘blockers that prevent agencies from transferring digital records’. Session type: Panel session
10.30 – 10.40	Break
10.40 – 11.25	Digital Preservation Lab Spaces Documentation Blanche Joslin, National Library NZ What documentation, if any, do you have in place around the use, maintenance, and repair of your lab spaces? What is on your documentation wishlist that you have not yet produced? Workflows, Standard Operating Procedures, Hazardous Materials Handling, Maintenance Logs, Inventories, etc. Session type: Discuss
11.25 – 11.35	Break
11.35 – 12.20	Digital Preservation team set up within institutional organisation chart Belinda Chan, NLB Singapore Where does your digital preservation team sit within your library and/or institution? Is the digital preservation function centralised to one team or decentralised across teams? What are your pros and cons? Is digitisation part of your digital preservation team set up or is digitisation handled by a separate team? What is the workflow between your digital preservation team and the collecting collections teams (ie. sources of acquisitions)? This session aims to learn about how digital preservation teams are set up from the collected group. Session type: Learn
12:20 – 13.30	Break for Lunch and Networking
13.30 – 13.45	Welcome back after lunch
13.45 – 14.30	Member Discussion unconference session Open discussion after vote on pre-suggested themes Session type: Discuss
14.30 – 14.40	Break
14:40 – 15:20	Strategies and Vocabularies for Audiovisual Digital Preservation Jaye Weatherburn + the NFSA Digital team At the National Film and Sound Archive of Australia (NFSA) we are exploring how digital preservation strategies intersect with the specific needs of audiovisual archives. Our Corporate Plan (25–26 / 28–29) commits us to enhancing discoverability and ensuring our collection can generate cultural and social value for all Australians. Our digital preservation strategy is the backbone of this work: it sets priorities and anchors our practice in resilience, sustainability, and long-term cultural value. To make that strategy actionable, we also need shared concepts and language that let us describe simple and complex digital objects clearly, communicate scope, and demonstrate preservation effort in consistent, transparent ways. We’d like to open a conversation with peers about how we can frame and define these concepts in ways that are practical for preservation, but also legible to colleagues across curation, ICT, and leadership. How do we make audiovisual digital preservation explainable and sustainable? How do we balance the specificity of audiovisual preservation with the broader digital preservation field? How do we ensure our definitions support resilience, sustainability and long-term care without locking us into rigid or outdated frames? This session would be a chance to test ideas, compare models, and see whether a shared vocabulary can help us all communicate more clearly, internally and externally, about the work of digital preservation in the 21st-century audiovisual archive. Session type: Discuss
15.20 – 15.30	Break
15.30 – 16.15	DPC members in the region: The importance of local context for effective digital preservation Liz Long, Mar Cruz, Joanna Fleming Digital preservation does not occur in a vacuum and the Australasia and Asia-Pacific region has a colonial history and living indigenous heritage that shapes our collecting institutions. Digital preservation practices have developed largely influenced by those working outside our regional context. This session will open discussion about: How can we adapt digital preservation standards to fit the unique needs of our region? How do we work with systems, ICT support and workplaces designed around analogue collections? How do we incorporate cultural or other contextual or ethical requirements into our preservation planning and workflows? Session type: Panel discussion
16.15 – 16.30	Feedback of actions, thanks and close

Friday 14^th November 2025 in Sydney

An online program will be offered in the morning of this event

Timing (local)	Activity
09.00 – 09.30	Registration open, tea and coffee provided
09.30 – 09.45	Welcome and introduction to the DPC Members Forum
09.45 – 10.30	Pre-ingest PREMIS events (online) Matthew Burgess, State Library of NSW Demonstration on how SLNSW documents pre-ingest PREMIS events, using MiniDisc audio file transfer and normalisation as an example. Discussion on events that occur prior to ingestion into a digital preservation system that are worth recording as PREMIS events. Session type: Discuss/Share
10.30 – 10.40	Break
10.40 – 11.25	Ten agents of deterioration for digital records (online) Carey Garvie, State Library Victoria Last year SLV undertook an external audit of the digital preservation program. One of the questions asked by the auditors was does digital preservation have an equivalent of the 10 agents of deterioration developed by CCI for analogue records. This was most likely prompted by a review of our analogue colleagues who use the 10 agents as part of their reporting mechanism for looking after the collection. While there are many excellent maturity and risk modelling tools such as the DPC RAM, NDSA levels of preservation, Digital Preservation Storage Criteria, Diagram & CHARM models which cover these issues and more I’m wondering if anyone has developed a simple model like the ten agents for reporting to management? Would people find this useful? Session type: Discussion
11.25 – 11.35	Break
11.35 – 12.20	Addressing digital challenges with Indigenous material: A Managing Indigenous Cultural Material (MICM) Task Force update (online) Robin Wright, DPC The MICM Task Force brings together DPC Members to discuss and develop appropriate processes or protocols for the challenges that face collecting institutions aiming to preserve Indigenous material held in digital form including culturally sensitive material. This session will present current progress and outline future plans. Session type: Discuss/Share
12:20 – 13.30	Break for Lunch and Networking
13.30 – 13.45	Welcome back after lunch
13.45 – 14.30	Member Discussion Unconference session Open discussion after vote on pre-suggested themes Session type: Discuss
14.30 – 14.40	Break
14:40 – 15:20	Digital Preservation for Community Archives Karyn Williamson, DPC Launched last year specifically for UK communities in conjunction with the AHRC-funded "Towards a National Collection Project" and its initiative "Our Heritage, Our Stories" (OHOS), the Community Archives Digital Preservation Toolkit offers advoce and practical advice for communities looking to preserve their valuable digital material. In this session, Karyn will introduce the toolkit and discuss how it may be adapted to support communities across Australasia. Session type: Discuss/Share
15.20 – 15.30	Break
15.30 – 16.15	iPres Recap session Led by DPC team with contributions and conversation from all participants Session type: Discuss
16.15 – 16.30	Feedback of actions, thanks and close

*Please note, timings are subject to change.

Register to attend!

Each event guarantees 3 places for Full Members and 1 for Associate Members. Additional places may be offered depending on availability.

DPC Members, please log in to register to attend this event

If you have any queries about this event, please do contact robin.wright@dpconline.org.

Otherwise, we look forward to seeing all of your session suggestions and to connecting with you all soon.

DPC Inclusion & Diversity Policy

The DPC Community is guided by the values set out in our Strategic Plan and aims to be respectful, welcoming, inclusive and transparent. We encourage diversity in all its forms and are committed to being accessible to everyone who wishes to engage with the topic of digital preservation, whilst remaining technology and vendor neutral. We ask all those who are part of this community to be positive, accepting, and sensitive to the needs and feelings of others in alignment with our DPC Inclusion & Diversity Policy.

This event will take place in two locations:

Friday 7th November
National Library of New Zealand
Pipitea Building, 45 Pipitea Street
Level 1, Meeting room M1.01
Wellington
New Zealand
https://maps.app.goo.gl/NWCApjuZyhktb81F6

Friday 14th November
Mitchell Library
State Library of New South Wales
The Michael Crouch / Maps Room, Level 1
1 Shakespeare Place
Sydney NSW 2000
Australia
https://maps.app.goo.gl/x9KKcZuqBqaEtWBdA
https://www.sl.nsw.gov.au/about/about-library/transforming-macquarie-street-building