IIM Africa Digital Preservation Capacity Building and Collaboration Initiative
Institute of Information Management (IIM) Africa
 |
 |
 |
Across Africa, the rapid growth of digital information has not been matched by equivalent capacity to preserve it. Governments, institutions, and businesses increasingly rely on digital records, yet many lack the skills, systems, and frameworks required to ensure these assets remain accessible, reliable, and usable over time. This creates a significant risk of digital loss, weakened accountability, and reduced institutional memory.
The Institute of Information Management (IIM) Africa Digital Preservation Capacity Building and Collaboration Initiative was established to address this challenge by developing a sustainable, scalable approach to digital preservation through professional training, certification, and strategic partnerships.
At the core of the initiative is a comprehensive capacity-building model that integrates digital archiving, data governance, and data protection into structured professional development programs. These include certification programmes such as the Certified Data Protection Officer (CDPO), specialized training in Digital Archiving and Preservation, and targeted capacity development for Education Management Information Systems (EMIS) officers. Through these programmes, participants are equipped with practical skills to manage digital records across their lifecycle, from creation and storage to preservation and long-term access.
A defining feature of the initiative is its emphasis on real-world application. Training is designed not only to raise awareness but to enable implementation within institutions. Participants are guided on how to establish records management systems, develop policies, and adopt standards that support the integrity, authenticity, and accessibility of digital information over time. This ensures that digital preservation is not treated as an abstract concept, but as a practical and necessary component of modern information management.
The initiative has also been driven by a strong commitment to collaboration. IIM Africa has built a multi-country, multi-sector network involving government agencies, academic institutions, private sector organizations, and professional bodies. In Nigeria, the Institute has worked extensively to strengthen professional capacity and influence policy direction in information management and data governance. In South Africa, collaboration with local partners has led to the development of a Centre of Information Management (CIM), designed to provide structured training and certification in digital preservation and related disciplines. Additionally, the initiative is expanding into Europe, with emerging partnerships aimed at knowledge exchange and global alignment.
Through these collaborations, the initiative has created a platform for shared learning, resource exchange, and coordinated action. This cross-border approach ensures that best practices in digital preservation are adapted to local contexts while maintaining alignment with international standards. It also enables institutions to learn from one another, strengthening the overall resilience of digital information systems across regions.
The impact of the initiative is reflected in both its scale and outcomes. Hundreds of professionals across multiple countries have been trained through IIM Africa’s programs, many of whom are now applying their knowledge within their organizations. Institutions that previously lacked structured approaches to managing digital records are beginning to adopt policies, frameworks, and systems that support long-term preservation. The initiative has also contributed to increased awareness among senior decision-makers about the importance of safeguarding digital assets, leading to stronger institutional commitment to digital continuity.
One of the key strengths of the initiative is its integrated approach. Rather than treating digital preservation as a standalone activity, it is embedded within broader frameworks of data governance and information management. This ensures that preservation is considered from the point of data creation, reducing the risk of information loss and improving long-term accessibility. By linking preservation with compliance, accountability, and operational efficiency, the initiative makes a compelling case for organizations to invest in sustainable information practices.
The initiative also demonstrates innovation in how digital preservation is delivered in emerging contexts. By leveraging professional certification, modular training, and partnerships, IIM Africa has created a model that is both scalable and adaptable. It addresses resource constraints by focusing on human capacity and institutional frameworks, rather than relying solely on expensive technological solutions. This makes it particularly relevant for developing economies where infrastructure may be limited but the need for digital preservation is urgent.
Sustainability is a central consideration. The initiative is designed to continue growing through ongoing training programmes, expansion of partnerships, and the development of new centres of excellence. By building a pipeline of skilled professionals and fostering institutional commitment, it ensures that the gains made are not temporary but contribute to long-term transformation.
In summary, the IIM Africa Digital Preservation Capacity Building and Collaboration Initiative represents a significant contribution to advancing digital preservation in Africa and beyond. Through training, advocacy, and collaboration, it has addressed critical gaps in skills and awareness, empowered professionals and institutions, and laid the foundation for more resilient and sustainable digital information systems. Its integrated, scalable, and collaborative approach makes it a strong candidate for recognition as a leading initiative in outreach, advocacy, and partnership within the global digital preservation community.
DPC Members, login to reveal the link to the voting form!
Votes must be cast online by 1200 (BST/UTC+1) on Monday 6th July.