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Interactive Assessment: Documentation of Digital Materials for Long-term Retention

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Documentation & Metadata
Documentation 1

Has sufficient documentation been supplied (including metadata)?

YES
See Advice4 		NO
Go to D2

Advice 4: Acquire the resource for long-term preservation.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

Help with Documentation 1

See: 4.4 Metadata and Documentation - opens in a new window

  
     
 
Documentation & Metadata
Documentation 2

Can you negotiate for the source to supply the required documentation?

YES
See Advice4		 NO
Go to D3

Help with Documentation 2

Consider development of guidelines. See "Information on depositing digital resources with the AHDS", April 2004, http://www.ahds.ac.uk/depositing/index.htm for an introduction to suggested best practice, including the "AHDS Data and Documentation Transfer Form", November 2003, http://www.ahds.ac.uk/depositing/
how-to-deposit.htm

Advice 4: Acquire the resource for long-term preservation.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

      
   
 
Documentation & Metadata
Documentation 3

Is it technically feasible for you to construct the required documentation?

YES
Go to Costs 5		 NO
Go to D4
 
 
 
Documentation & Metadata
Costs 5

Can you commit adequate staff resources to construct the required documentation?

YES
See Advice4		 NO
Go to D4

Help with Costs 5

See: 2.1 Strategic Overview: How much does it cost? - opens in a new window

Advice 4: Acquire the resource for long-term preservation.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

      
   
 
Documentation & Metadata
Documentation 4

Is the material so valuable that you will accept it without adequate documentation?

YES
See Advice4		 NO
See Advice3
 
 

Advice 4: Acquire the resource for long-term preservation.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

Advice 3: Acquire the resource but document that long-term preservation may not be feasible.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

 

 

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