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Interactive Assessment: Selection of Digital Materials for Long-term Retention

Selection > Rights & Responsibilities > Technical / Costs > Documentation & Metadata / Costs

Rights and Responsibilities
Rights 1

Does acquisition automatically confer a preservation responsibility (e.g. legal deposit acquisition /evidential requirements) ?

YES
Go to R4 		NO
Go to R2

Help with Rights 1

See: 2.2.2 Organisational issues: Roles - opens in a new window
Rights and Responsibilities
Rights 2

Has preservation responsibility been accepted elsewhere?

YES
Go to R3 		No / Don't Know
Go to R4
Rights and Responsibilities
Rights 3

Do you require a higher degree of preservation commitment or access to this resource than offered elsewhere?

YES
Go to R4 		NO
See Advice 2

Advice 2: Acquire for use but not preservation.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

Help with Rights 3

If preservation responsibility has been accepted elsewhere, decisions on whether you might also wish to take on preservation responsibility will include consideration of the following:

  • Has preservation responsibility been undertaken only for the short-term?
  • Does the infrastructure of the organisation elsewhere pose any doubts as to the ability to guarantee long-term access to the resource?
  • Are there any access conditions imposed which your organisation would consider unacceptable?
  • Has responsibility elsewhere been taken only to mirror the resource, i.e. to provide access but not necessarily to guarantee long-term preservation?
Rights and Responsibilities
Rights 4

Do you have (or can you negotiate) acceptable arrangements for acquisition and/or transfer, including frequency of ingest appropriate to the resource and your business model?

YES
Go to R6

Help with Rights 4

See: 3.4 Rights management - opens in a new window
Rights and Responsibilities
Rights 5

Re-evaluate acquisition. Is the resource worth acquiring and preserving even if there are undesirable restrictions on accepting the material?

YES
Go to R6 		NO
See Advice 3

Advice 3: Acquire the resource but document that long-term preservation may not be feasible.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

  
Rights and Responsibilities
Rights 6

Do you have (or can you negotiate) the rights to transfer to different carriers and/or different formats for the purposes of preservation?

YES
Proceed to next section 		NO
See Advice 3

Advice 3: Acquire the resource but document that long-term preservation may not be feasible.

For further help in developing a policy on selection of digital materials for long-term preservation please go to Guidance

 

 

 

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