Does it have to be this hard? Preserving content from Microsoft 365 and Google Workspace

Check your local time for the event here. 

Cloud-based platforms for productivity and collaboration have become an essential part of our working lives, particularly since the Covid-19 pandemic led to an increase in remote working. Using Microsoft 365 or Google Workspace, colleagues can collaborate on shared documents, send emails and conduct remote meetings. These platforms offer multiple ways to collaborate and communicate as we work, via a host of different applications and features. Whilst bringing obvious benefits to the workplace, these platforms also bring information management and preservation challenges - Which content is in scope for preservation? What are the boundaries of any given piece of content? How do we capture and preserve it?  

This event will explore how a number of organizations are beginning to tackle the challenge of preserving content from Microsoft 365 and Google Workspace. We will hear from speakers at different stages of thinking, planning and acting as well as the perspective of a solution provider. Time will be set aside for Q&A and discussion and attendees will be encouraged to consider how to move forward with these challenges in their own organizations.

The event will include speakers from The National Archives UK, Digital Archives Flanders, Privy Council Office Government of Canada, University of Sheffield and Preservica.

Where permission is granted, presentations will be recorded and available to DPC Members from this page after the event. A 'watch party' event will be held at a time to suit members in Australasia.

Programme (times are in UTC)

12:30 - Welcome
12:40 - Your partners in (cloud) preservation: an Information Management perspective on M365 - Angela Beking, Manager, Information and Data Management Policy, Privy Council Office, Government of Canada
13:00 - Trends in Records Management and the Work of the IRMS - Reynold Leming, Vice Chair - External Engagement, Information and Records Management Society Limited
13:20 - Preserving information from Microsoft 365 - a practical use case - Jon Tilbury, Chief Innovation Officer, Preservica
13:40 - Break
14:00 - Archiving SharePoint data: dealing with challenges and avoiding them where possible - Quincy Oeyen, Deputy team manager Cluster Document Management and Koen Dobbelaere,  Digital Archives Flanders
14:20 - Google Workspace Vs. Digital Preservation, Bryony Hooper, Digital Preservation Manager, University of Sheffield
14:40 - Cloud Transfer: Lessons learned at The National Archives (UK) - Paul Young, Digital Archiving Specialist/Researcher, Rachael Gardner, Senior Digital Transfer Adviser and Balint Csollei, Cross Government Engagement Lead, The National Archives (UK)
15:00 - Discussion
15:30 - Close

Recordings (DPC Members, please log in to view)

DPC Inclusion & Diversity Policy 

The DPC Community is guided by the values set out in our Strategic Plan and aims to be respectful, welcoming, inclusive and transparent - the same applies to #DPConnect sessions. We encourage diversity in all its forms and are committed to being accessible to everyone who wishes to engage with the topic of digital preservation, whilst remaining technology and vendor neutral. We ask all those who are part of this community and/or attending a #DPConnect session to be positive, accepting, and sensitive to the needs and feelings of others in alignment with our DPC Inclusion & Diversity Policy.