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Assessment: Selection of Digital Materials for Long-term Retention
Selection > Rights & Responsibilities > Technical
/ Costs > Documentation & Metadata
/ Costs
Technical
Is the resource in a file format you can manage now and in the
future, or can you negotiate for the source to supply the resource
in a manageable file format?
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Technical
Technical 2
Is it technically feasible for you to transfer the material
to a more manageable file format?
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You
answered No to Technical 1 - please answer Technical 2 |
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Technical
Are you willing and able to accept the costs and risks of trying
to manage the resource in this file format?
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You
answered No to Technical 2 - please answer Costs 1
You answered No to Costs 1 and thus
reached a natural end to the Decision Tree. The following advice
is based on your answers to the questions.
Advice
Acquire the resource but document that long-term preservation
may not be feasible.
Close
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Technical
Technical 3
Is the resource available to you online or on a physical carrier?
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You
answered Yes to Costs 1- please answer Technical 3
You
answered Yes to Technical 1 - please answer Technical 3
You
answered Yes to Technical 2 - please answer Technical 3 |
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Technical
Technical 4
Are you able to collect or receive the resource via a suitable
and secure method (i.e. to acquire a copy of the resource not
just access rights to their copy)?
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You
answered Online to Technical 3 - please answer Technical 4 |
You answered No to Technical 4 and thus
reached a natural end to the Decision Tree. The following advice
is based on your answers to the questions.
Advice
Either do not acquire or if you acquire, document that long term preservation may not be feasible.
Close
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Technical
Technical 5
Can you store and manage the material in resilient storage systems with multiple copies?
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You
answered Yes to Technical 4 - please answer Technical 5 |
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Technical
Is it cost effective for you to develop a resilient storage systems with multiple copies?
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You
answered No to Technical 5 - please answer Costs 2
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You answered No to Costs 2 and thus reached
a natural end to the Decision Tree. The following advice is based
on your answers to the questions.
Advice
Either do not acquire or if you acquire, document that long term preservation may not be feasible.
Close
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Technical
Is the resource on a carrier that is acceptable for transfer
and/or storage, or can you negotiate for the source to supply
an acceptable carrier?
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You
answered Physical to Technical 3 - please answer Technical 6
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Technical
Technical 7
Is it technically feasible for you to transfer the resource
to an acceptable carrier?
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You
answered No to Technical 6 - please answer Technical 7 |
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Technical
Costs 3
Is it cost-effective for you to transfer the resource to an
acceptable carrier?
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You
answered Yes to Technical 7 - please answer Costs 3 |
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Technical
Are you willing and able to accept the costs and risks of
trying to manage the material on this carrier?
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You
answered No to Technical 7 - please answer Costs 4
You
answered No to Costs 3- please answer Costs 4
Assessment of the cost-benefit of reformatting standard storage
media will vary from institution to institution. The following
issues indicate factors which may be taken into account before
deciding whether it is cost-effective:
- Stability of format
- Storage capacity of the
media
- Volume of material
- Ease of access if high use is anticipated.
- Copyright.
Whether you have archiving exception rights/permission has already been received from the owner
to reformat to other offline or online
storage.
- Operational considerations (e.g. it may be
more efficient to re-format all onto a common carrier rather
than
selecting only certain categories)
Close
You answered No to Costs 4 and thus reached
a natural end to the Decision Tree. The following advice is
based on your answers to the questions.
Advice
Either do not acquire or if you acquire, document that long term preservation may not be feasible.
Close
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