DPC

Records and Information Professionals Australasia (RIMPA) joins the Digital Preservation Coalition

Added on 1 August 2020

The Digital Preservation Coalition (DPC) is delighted to welcome Records and Information Professionals Australasia (RIMPA), as they become the Coalition’s newest Associate Member.

As the body representing records and information management practitioners across the southern hemisphere, RIMPA actively promotes best practice, sets industry standards, and fosters professional development across all business sectors and educational institutions.

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Call for Applicants: DPC Grants for Online Course at the Digital Curation Lab, University of Salford

Added on 31 July 2020

In recognition of the growing need among our members for online professional development opportunities, the DPC's Career Development Fund is pleased to offer two grants to help cover the course fees for the online Postgraduate Certificate in Digital Curation at the Digital Curation Lab, University of Salford. These grants, detailed below, are open to all DPC members.

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Translation Initiative

Over the years, the DPC's work has included the production of many guides and reports which have supported the development of digital preservation tools and standards, as well as the professional community engaged in digital preservation. These resources have been produced in English although they are of universal relevance.

The creation of multi-lingual DPC material is therefore a vital way of supporting the digital preservation community across the world, and a key part of the DPC’s internationalization strategy. We are excited to share some key resources in other languages with you very soon!

The DPC's Translation Strategy sets out our plans for identifying, translating and making available a set of DPC resources in different languages. It accompanies the Translations Policy  which describes the essential practices and processes for the provision of translations.

For questions relating to translations; opportunities, uses, or improvements please email This email address is being protected from spambots. You need JavaScript enabled to view it.

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Database preservation using the Database Preservation Toolkit and SIARD : A Practical Workshop

Introduction

Database preservation is a challenge to many in the digital preservation community. Databases typically contain information of great value to institutions and companies and often the content must be preserved for strategic, legal or heritage reasons for the long term. Many institutions are facing challenges with preserving the content of databases as the software becomes obsolete, the production systems become bloated with legacy records or the lifecycle of the stored information reaches the point of archiving. 

This online workshop with KEEP Solutions will allow participants to understand and explore a freely available open source toolkit for preserving databases. The two-day workshop will use a mixture of presentations, demos and case studies in the morning sessions, with each afternoon set aside for participants to work on a set of database preservation challenges on their own using the Database Preservation Toolkit (DBPTK). Support will be available remotely from the workshop facilitators during these practical sessions and questions, feedback and discussion will be encouraged.. 

  • The Database Preservation Toolkit refers to a set of tools for archiving relational databases in a long-term preservation format (SIARD), and for accessing, transforming, publishing and exporting preserved information. It enables the access, search and export of data saved in the SIARD file format on a Web or Desktop app, and the export to common formats that can be read in other applications.

  • SIARD (Software Independent Archiving of Relational Databases) was originally developed by the Swiss Federal Archives and later updated (version 2) in the EARK project by several European national archives and other institutions and companies. The SIARD format was designed to archive databases independently of vendors of database systems. It is based on the ZIP file, XML and the SQL:2008 standard. The SIARD specification is currently a Swiss standard (eCH-0165) and also a European guideline (see eArchiving standards).

  • The Database Preservation Toolkit supports the following Database Management Systems: MySQL/MariaDB, PostgreSQL, Oracle, Microsoft SQL Server, Microsoft Access, Progress OpenEdge, Sybase ASA, and other databases (using JDBC)

The workshop will help attendees:

  • Understand the SIARD standard for relational database archiving

  • Understand the significant properties of databases that can be archived using the DBPTK and the ones that aren't currently supported

  • Understand and use the DBPTK set of tools

  • Perform advanced transformations using the DBPTK Desktop

  • Understand how to apply the tools to their own use cases

Programme (please log in to watch recordings)

Day one - 29th July

09:50 - Workshop opens for informal chat and networking

10:00 - Welcome and introductions

10:20 - Database preservation archival workflows

10:45 - Introduction to the SIARD format

11:10 - Break

11:30 - Tools for database preservation

12:00 - Database preservation case study: Testing SIARD 2.0 - Brett Abrams, National Archives and Records Administration (NARA)

12:30 - Questions and discussion

13:00 - Lunch

14:00 - Introduction to the practical session

14:30 - Participants to work on exercises on their own with support available when needed

15:30 - Check in point

16:30 - Demonstration of exercises and feedback

17:00 - Close

Day two - 30th July

09:50 - Workshop opens for informal chat and networking

10:00 - Welcome

10:05 - DBPTK advanced features

10:35 - Demonstration of advanced features

11:05 - Break

11:25 - Real-world use-cases

11:45 - Database preservation case study: Implementing database archiving at the National Archives of Estonia - Kuldar Aas, National Archives of Estonia

12:15 - Questions and discussion

12:45 - Lunch

13:45 - Introduction to the practical session (advanced)

14:15 - Participants to work on exercises on their own with support available when needed

15:15 - Check in point

16:00 - Demonstration of exercises and feedback

16:30 - Discussion and next steps

17:00 - Close

Trainers

Luís Faria

Luís Faria, Research and Innovation Director at KEEP SOLUTIONS, has worked for the last 15 years in research and development of solutions for digital preservation and information management. He has a PhD in Computer Science with specialization in Digital Preservation from the University of Minho and has a degree in Computer Science at the same University in 2005. He has participated in several research and development projects in the area of digital preservation, such as SCAPE, E-ARK, 4C and VeraPDF. He is co-author of preservation formats specifications SIARD 2 and EARK IP, and is manager of the open-source project RODA and Database Preservation Toolkit (DBPTK).

Miguel Guimarães 

Miguel Guimarães, Computer analyst at KEEP SOLUTIONS, has worked the last year on the development of solutions for digital preservation and information management. He has an MSc in Informatics Engineering from the University of Minho, and completed a degree in Computer Science at the same University in 2012. He has been working under the supervision of Luís Faria on the open-source Database Preservation Toolkit (DBPTK).

DPC Inclusion and Diversity Policy

The DPC Community is guided by the values set out in our Strategic Plan and aims to be respectful, welcoming, inclusive and transparent. It encourages diversity in all its forms and is committed to being accessible to everyone who wishes to engage with the topic of digital preservation. The DPC asks all those who are part of this community and/or attending a DPC event be positive, accepting, and sensitive to the needs and feelings of others in alignment with our DPC Inclusion & Diversity Policy .

NDA_final_logo_Black.jpg

This event is being hosted in conjunction with The Nuclear Decommissioning Authority (NDA). 

 

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Final call for nominations: Two weeks left to enter the Digital Preservation Awards 2020

Added on 27 July 2020

The most significant celebration of achievements in digital preservation draws ever closer with just two weeks left to enter the Digital Preservation Awards 2020.

The deadline for entries is 0900 (UK) on Monday 10th August: submit your nominations and be in with a chance of being named the best in your field of expertise and receive recognition for all of your hard work.

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Quantifying Digital Preservation Risk: introducing a new tool for decision making (online workshop 3)

The DPC invites you to join us for an online workshop to explore a new online decision support tool for digital preservation.

The National Archives UK, with statisticians from the University of Warwick and partners from five other UK archives, has developed a decision support tool to map and quantify the risks and uncertainty involved in digital preservation. The Digital Archiving Graphical Risk Assessment Model (DiAGRAM) is a new risk management framework that captures the conditional dependencies of the risks to the long term survival of complex digital objects and presents these in a visual and intuitive way. The model enables a quantitative comparison of the very different types of threats to preservation outcomes, from software obsolescence to natural disasters.

DiAGRAM will: 

  • Improve users' understanding of the complex digital archiving risk landscape and of the interplay between digital preservation risk factors.

  • Enable archivists to compare and prioritise very different types of threats to the digital archive.

  • Aid in quantifying the impact of risk events and risk management strategies on archival outcomes for use in decision making, communication with stakeholders and developing business cases for targeted action.

Who should come?

This workshop will interest:

  • Archivists, librarians and curators managing digital preservation risks

  • Digital preservation specialists and repository managers

  • Records managers and other relevant staff responsible for collecting or managing digital records which need to be preserved for the long term

  • Information architects and engineers tasked with developing technical infrastructures for digital preservation

  • Postgraduate students or early career professionals with an interest in learning more about digital preservation risks

Indicative Programme

  • 09:00 Welcome (DPC)

  • 09:10 Background to the project - why is there a need to model digital preservation risk? (The National Archives)

  • 09:30 Overview of statistical methodology used (University of Warwick)

  • 09:50 Populating the model - elicitation and experts (The National Archives/University of Warwick)

  • 10:05 Break

  • 10:25 Introduction to the DiAGRAM tool and demo (The National Archives/University of Warwick)

  • 10:50 Workshop session - attendees will be encouraged to use the tool on their own laptops following a set of sample exercises. Help and advice will be available from workshop facilitators (The National Archives/University of Warwick)

  • 12:15 Q&A and feedback - attendees will be encouraged to ask questions and share their thoughts on the tool (DPC).

  • 12:45 Final Questions & Next Steps (DPC)

  • 13:00 Close

Pre-requisites for attendance

Attendees do not need to be experts in digital preservation to attend this webinar but will benefit from a basic knowledge digital preservation theory and practice and an understanding of the challenges of preserving digital content for the long term.

How to register?

Places are strictly limited and should be booked in advance. Registration is free.

Places will be allocated on a 'first come, first served' basis. 

REGISTER HERE

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National Archives of Australia Policy: Request for DPC Feedback on Exposure Draft

Added on 24 July 2020

The National Archives of Australia (NAA) is pleased to advise that the exposure draft of their new policy Building Trust in the Public Record: managing information and data for government and community is now available for comment until 10th August 2020.

The NAA have also released an initial list of supporting advice that exists, or will be developed or updated, to support the policy.

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Who wants to work with us on EDRMS Preservation?

Jenny Mitcham

Jenny Mitcham

Last updated on 28 July 2020

Back in April I introduced you to the EDRMS task force

Our initial plan was to meet for six months and to carry out some of the following activities:

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COVID-19 Inquiry: Digital by Default

Added on 23 July 2020

A letter to the Editor of the Daily Telegraph, published on Friday 24th July 2020


Dear Editor,

In the House of Commons on Wednesday 15 July, the Prime Minister committed the UK government to an independent inquiry into the coronavirus pandemic.  As he stated, this will require “huge amounts of official time” as we seek to learn the lessons of the pandemic.  

Both this inquiry, and any future research into the pandemic, will require significant amounts of evidence.  This evidence will not be captured on paper but almost entirely as digital records: email, text messages, recordings, data sets and documents sitting on thousands of servers, with long chains of dependence upon platforms, interfaces, and applications.  These records will have been created by politicians and their staff, by government officials, advisors, and by a host of individuals outside of government, including private contractors.

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