DPC

Board Meetings 2019

Papers for the DPC Board Meeting – Tuesday 3rd December 2019

Senate House, University of London, Malet Street, London WC1E 7HU at 11:00

Agenda   DPC1219A 

  • Welcome and introductions

    • Apologies received and Conflicts of Interests

  • Minutes of the previous meeting 18/06/19 ( DPC1219B ) and Action Items

    • Matters arising

  • Risks

    • Risk Register ( DPC1219C )

    • Strategic risks: VAT and Brexit (Verbal Update)

  • Accounts

    • Auditors Report (DPC1219D)

    • End of Year Accounts 2018-2019 (DPC1219E)

    • Management Accounts to 31st Oct 2019 and Budget (DPC1219F)

  • Financial Forecast

    • Financial Forecast to 2023 (DPC1219G / DPC1219H confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

    • Management and Governance Sub-Committee (DPC1219I)

  • Approvals and Proposals

    • Memorandum of Understanding with the University of Melbourne (DPC1219J)

    • TNA: Novice to Ninja Project (DPC1219K)

    • NDA/Sellafield: Database Preservation Research Project (DPC1219L)

    • TNA Risk Management Project (Verbal report)

    • Charitable status (Verbal report)

  • Notifications

  • Staffing

    • Administration Officer

    • Training Officer (Temporary)

    • Flexible working and related

  • Dates of future meetings

    • Dates to be agreed for 2020 year

  • AOB

    • Directors retiring / to be appointed

 

Papers for the DPC Board Meeting – Monday 9th September 2019

Rutherford Appleton Laboratory, Harwell Campus, Didcot, OX11 0QX at 13:00

Agenda  DPC0919A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 18/06/19 ( DPC0919B ) and Action Items

    • Matters arising

  • Risks

  • Accounts

    • Management Accounts to 31st July 2019 (DPC0919D)

    • Revised Budget Plan FY 2019-20 (DPC0919E)

    • 2018-19 Audit Update

  • Financial Forecast

    • Financial Forecast to 2023 (DPC0919F confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

    • Management and Governance Sub-Committee (DPC0919G)

  • Approvals and Proposals

    • Draft Memorandum of Understanding with the University of Melbourne (DPC0919H)

    • Charitable status

    • TNA Risk Management Project

  • Notifications

    • Bristol University Policy Development Project

    • Glasgow University Masters Project

  • Staffing

  • Dates of future meetings

    • September 2nd (Dublin) Digital Preservation Anonymous

  • November 7th (Global Event) World Digital Preservation Day

  • December 3rd (London) Executive Board, Representative Council and AGM

(bold indicates where Board Directors are required)

  • AOB

 

Papers for the DPC Board Meeting – Tuesday 18th June 2019

Milstein Room, The University Library, West Road, Cambridge CB3 9DR at 13:00

Agenda  DPC0619A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 21/03/19 ( DPC0619B ) and Action Items

    • Matters arising

  • Risks

  • Accounts

    • Management Accounts (DPC0619D)

    • Budget Plan FY 2019-20 (DPC0619E)

  • Financial Forecast

    • Financial Forecast to 2023 (DPC0619F confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

  • Approvals and Proposals

    • Sponsored memberships (DPC0619G)

    • Charitable status (DPC0619H)

  • Notifications

    • COPIM Project

  • Staffing

  • Dates of future meetings

    • July 2nd (Dublin) Digital Preservation Futures Community Forum

    • July 2nd (Dublin) Digital Preservation Anonymous

    • July 3rd (Dublin) Advocating for Digital Preservation

    • July 8th (York) Preservation Action Registries

    • July 18th (London) Web Archiving and Preservation Task Force

    • September 9th (Didcot) Executive Board and Representative Council

    • November 7th (Global Event) World Digital Preservation Day

    • December 3rd (London) Executive Board, Representative Council and AGM

(bold indicates where Board Directors are required)

  • AOB

 

Papers for the DPC Board Meeting – Thursday 13th March 2019

Room 1130, National Library of Scotland, George IV Bridge, Edinburgh, Scotland EH1 1EW at 13:00

Agenda  DPC0319A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 13/12/19 ( DPC0319B ) and Action Items

    • Matters arising

  • Risks

    • Risk Register (DPC0319C)

    • VAT

    • Brexit

  • Accounts

    • Management Accounts to 31st January 2019 (DPC0319D)

  • Financial Forecast

    • Subscription and other income targets 2019-20 (DPC0319E)

    • Financial Forecast to 2023 (DPC0319F confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

  • Approvals

  • Staffing

  • Dates of future meetings

    • June 18th (Cambridge) Executive Board and Representative Council

    • September 9th (Didcot) Executive Board and Representative Council

    • December 3rd (London) Executive Board, Representative Council and AGM

    • March 28th (online) Members’ Lounge (and the last Thursday of each month)

    • April 16th (London) Preserving Moving Image & Sound: a DPC Briefing Day

    • May 7th (London) Software Preservation

    • May 29th (Birmingham) Financial Planning for Digital Preservation

    • July 8th (York) Preservation Action Registry

    • November 7th (Worldwide) World Digital Preservation Day

  • AOB

Read More

Board Meetings 2018

Papers for the DPC Board Meeting – Thursday 13th December 2018

Room G21A, Senate House at the University of London, Malet Street, London, England at 11:00

Agenda   DPC1218A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 20/09/18 ( DPC1218B ) and Action Items

    • Matters arising

  • Risks and Opportunities

    • Risk Register ( DPC1218C )

    • Guidance on VAT (DPC1218D)

  • Accounts

    • Accounts for Financial Year 2017-18 (DPC1218E)

    • Audit Report (DPC1218F)

    • Management Accounts to end of November 2018 (DPC1218G)

  • Financial Forecast

    • Financial Forecast to 2023 (DPC1218H confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

    • Recruitment and Rotation of Directors

  • Approvals

    • Appointment of Auditor

  • Staffing

    • Recruitment of Head of Good Practice and Standards

  • Dates of future meetings

  • Executive Board and Representative Council 2019 (tbc)

(Board Directors especially invited to those in Bold)

  • AOB

 

Papers for the DPC Board Meeting – Thursday 20th September 2018

Bahari Room, Weston Library, Broad Street Oxford, England at 13:00

Agenda  DPC0918A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 13/06/18 ( DPC0918B ) and Action Items

    • Matters arising

  • Risks and Opportunities

  • Management Accounts

    • Management Accounts to end of July 2018 (DPC0918D)

    • End of financial year and audit preparations

  • Financial Forecast

    • Updated Budget Plan 2018-19 (DPC0918E)

    • Financial Forecast to 2022 (DPC0918F confidential)

  • Membership

    • New Members

    • New Enquiries

    • New Supporters

  • Council Matters

    • Matter arising from earlier meeting

  • Approvals

    • Audit tender

  • Staffing

    • Recruitment of Head of Good Practice and Standards

    • Annual Staff Review

  • Dates of future meetings

    • World Digital Preservation Day, 29th November

    • Digital Preservation Awards, Amsterdam 29th November

    • Board and Council 13th December (London)

    • Annual General Meeting 13th December (London)

(Board Directors especially invited to those in Bold)

  • AOB

 

Papers for the DPC Board Meeting – Wednesday 13th June 2018

McKechnie Room, Senate House, University of Glasgow, 10 University Gardens, Glasgow, Scotland at 14:30

Agenda  DPC0618A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 11/04/18 ( DPC0618B ) and Action Items

    • Matters arising

  • Risks and Opportunities

  • Management Accounts

    • Management Accounts to end of May 2018 (DPC0618D)

  • Financial Forecast

    • Budget Plan 2018-19 (DPC0618E)

    • Financial Forecast to 2022 (DPC0618F)

  • Membership

    • New Members

    • New Enquiries

  • Council Matters

    • Matter arising from earlier meeting

  • Approvals

    • Audit tender

  • Staffing

  • Dates of future meetings

    • So Long and Thanks for All the Bits, York 3rd July

    • World Digital Preservation Day, 29th November

  • Digital Preservation Awards, Amsterdam 29th November

(Board Directors especially invited to those in Bold)

  • AOB

 

Papers for the DPC Board Meeting – Wednesday 11th April 2018

Room 234, Senate House, University of London, Malet Street, London WC1E 7HU, England at 13:00

Agenda  DPC0418A

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

    • Terms of Reference (DPC0418B)

  • Minutes of the previous meeting 13/09/17 (  DPC0418C ) and Action Items

    • Matters arising

  • Risks and Opportunities

    • Risk and Opportunity Register (DPC0418D)

  • Management Accounts

    • Management Accounts to end of March 2018 (DPC0418E)

  • Financial Forecast

    • Financial Targets FY 2018-9 and beyond (DPC0418F)

    • Financial Forecast to 2022 (DPC0418G)

  • Membership

    • New Members

    • New Enquiries

    • Friendship Agreements

      • NDE (formerly NCDD) (DPC0418H)

  • Council Matters

  • Approvals

    • NDA Digital Preservation Initiative (DPC0418J)

  • Dates of future meetings

    • JISC RDSS Workshop, Bristol 31st May

    • Unconference ‘Connecting the Bits’, Glasgow 12th June

    • Council and Executive Board, Glasgow 13th June

  • AOB

Read More

Board Meetings 2017

Papers for the DPC Board Meeting – Tuesday 28th November 2017

Meeting Room, National Library of Scotland, Kelvin Hall, 1445 Argyle Street, Glasgow G3 8AW: 11:00

 Agenda ( DPC1117A )

  • Welcome and introductions

    • Apologies received

    • Conflicts of interests

  • Minutes of the previous meeting 13/09/17 ( DPC1117B ) and Action Items

    • Matters arising

  • Finances

    • Year End Accounts 2016-2017 (DPC1117C)

    • Audit Findings 2016-2017 (DPC1117D)

    • Management Accounts to End of October 2017 (DPC1117E)

  • Risks and opportunities

  • Strategic plan

    • Strategic Plan 2018-2022 (DPC1117G)

    • Financial Forecast (DPC1117H)

    • Memorandum and Articles of Association (DPC1117I)

    • Special Resolution: The Board recommends to the AGM that the revised Memorandum and Articles of Association replace the Memorandum of Association dated 28th February 2002 and Articles of Association dated 9th December 2009 and are adopted from 1st January 2018

    • Terms of Reference (Representative Council and Executive Board) (DPC1117J)

    • Transition Plan (DPC1117K)

  • Approvals and proposals

    • UKNDA Proposal (Verbal Report)

    • iPres 2022 (DPC1117L)

    • Friendship Agreements

      • The Library of Congress (Verbal Report)

      • The National Library of Australia (Verbal Report)

      • OPF (DPC1117M)

  • Notifications and updates (Verbal Reports)

    • Directors Appointed and Retiring

    • New Members and New Enquiries

    • International Digital Preservation Day and the BitList

    • Non Print Legal Deposit Review

  • Staffing and skills

  • Reports

    • Highlights Report ( DPC1117N )

    • Open Workplan (Verbal Report)

    • Sub-committees Updates (Verbal Reports)

  • Dates of future meetings

    • Board and AGM in 2018 to be confirmed

    • International Digital Preservation Day (30th November 2017)

    • Advocating Digital Preservation, London 4th December

    • Significance and Authenticity: a briefing, London 15th December

    • Good Practice Takes Practice: certification and accreditation for Preservation, London 9th January

    • Research Data Management for all, Glasgow 18th January

    • What I Wish I Knew Before I started: Student Conference, London 24th January

    • Preserving Email, London 24th January

  • AOB

 

Papers for the DPC Board Meeting – Wednesday 13th September 2017

Bahari Room, The Weston Library, Broad Street Oxford OX1 3DG: 14:00

Agenda ( DPC0917A )

  • Welcome and introductions

    • Conflicts of interests

  • Minutes of the previous meeting 20/06/17 ( DPC0917B ) and Action Items

    • Matters arising

  • Finances

    • End of year accounts to end of July 2017 (DPC0917C)

    • Updated Budget 2017-18 (DPC0917D)

  • Risks and opportunities

  • Strategic plan

    • Strategic Plan Version 5 (DPC0917F)

    • Financial Forecast (DPC0917G)

    • Memorandum and Articles of Association (DPC0917H)

  • Approvals and proposals

    • JISC RDSS Project ( DPC0917I )

    • Digital POWRR Project

  • Notifications

    • Directors Appointed and Retiring

    • New Members and New Enquiries

    • Prospectus 2017-8 (DPC0917J)

    • Day of Digital Preservation and the BitList

  • Staffing and skills

  • Reports

  • Workforce Development and Skills

    • Discussion led by Sharon McMeekin

  • Dates of future meetings

    • Board and AGM Tuesday 28th November, Glasgow

  • AOB

 

Papers for the DPC Board Meeting - Tuesday 20th June 2017

De Grey Rooms, St. Leonards Place, York YO1 7HD: 13:30

Agenda ( DPC0617A )

  • Welcome and introductions

    • Conflicts of interests

  • Minutes of the previous meeting 29/11/16 ( DPC0617B ) and Action Items

    • Matters arising

  • Finances

    • Management accounts to end of May 2017 (DPC0617C)

    • Subscriptions and other income targets (DPC0617D)

    • Draft Budget 2017-18 (DPC0617E)

  • Risks and opportunities

  • Strategic plan

    • Draft Plan (DPC0617G)

    • Financial Forecast (DPC0617H)

    • Memorandum and Articles of Association (DPC0617I)

  • Approvals and proposals

  • Notifications

    • Directors Appointed and Retiring

    • New Members and New Enquiries

    • Honorary Personal Memberships ( DPC0617K )

  • Staffing and skills

  • Reports

  • Research and Practice

    • Discussion led by Paul Wheatley

  • Dates of future meetings

    • UnConference, York 21st June

    • Emulation Briefing Day, York 22nd June

    • From Planning to Deployment: Digital Preservation and Organizational Change, York 26th June

    • Preserving Email Briefing Day, London 6th July

    • Board Wednesday 13th September, Oxford (to coincide with PASIG Conference)

    • Board and AGM Tuesday 28th November, Glasgow

               (those in bold are meetings which Board members are especially invited to join)

  • AOB

 

Papers for the DPC Board Meeting – Tuesday 14th March 2017

Media Room at National Records of Scotland, Princes Street, Edinburgh EH1 3YY: 11:00

Agenda ( DPC0317A )

  • Welcome and introductions

    • Conflicts of interests

  • Minutes of the previous meeting 29/11/16 ( DPC0317B ) and Action Items

    • Matters arising

  • Finances

    • Management accounts to end of January 2017 (DPC0317C)

    • Subscriptions and other income targets (DPC0317D)

    • Three-year forecast (DPC0317E and DPC0317F)

  • Risks and opportunities

  • Strategic plan

    • Draft Plan (DPC0317H)

    • Financial Forecast Parameters (DPC0317I)

  • Approvals and proposals

  • Notifications

    • Directors Appointed and Retiring

    • New Members and New Enquiries

    • Honorary Personal Memberships

    • Non-Print Legal Deposit Digital Preservation Project

  • Staffing and skills

  • Reports

  • Advocacy and communications

    • Discussion led by Sarah Middleton

  • Dates of future meetings

    • Procuring Digital Preservation, Edinburgh 21st March

    • Planning Day, London 3rd April (with UNESCO Memory of the World Reception)

    • Board Meeting, York 20th June

    • UnConference, York 21st June

    • Emulation Briefing Day, York 22nd June

    • Preserving Email Briefing Day, London 5th July

    • Board Wednesday 13th September, Oxford (to coincide with PASIG Conference)

    • Board and AGM Tuesday 28th November, Glasgow

               (those in bold are meetings which Board members are especially invited to join)

  • AOB

 

Read More

Digital Preservationists Anonymous at iDCC 2020

What Past Participants Have to Say

"Digital Preservationists Anonymous (DPA) is a safe and enriching opportunity to share professional frustrations, mistakes and fears. Sharing these wardrobe skeletons and horrible imaginings in confidence with other DPC members is a liberating and cathartic experience. A problem shared at DPA doesn't become a problem halved, it becomes a discussion that moves forward with perspective, expertise and solidarity."

-Anonymous

“Fail Club was a great forum to chat about difficulties I’ve faced at work that I’ve not found solutions for. It was great to talk with others in an informal setting (pub with beer!) who recognise the real issues you face and to know that you’re not the only one out there who isn’t getting it right all the time!”

-Anonymous

Summary

Many times what we perceive as an error or failure is actually a gift. And eventually we find that lessons learned from that discouraging experience prove to be of great worth.

Richelle E. Goodrich

We all know that the most valuable learning is often made when trying things out in practice and sometimes making mistakes. Sharing that experience in a public forum is, unfortunately, not usually an option however. This event, seeks to provide a safe space to share, discuss and learn at the practical end of digital preservation.

Digital Preservationists Anonymous (DPA) will bring together DPC members (and only DPC members) to share the mistakes made, the pain suffered and the challenges encountered on our digital preservation journeys. We’ll discuss how to learn from those experiences and move forward. This will be a chance to reflect on things that have not gone as well as we liked, to consider the difficult challenges we’ve been attempting to solve, but more importantly it will also be an opportunity to take a positive approach to this work and to find ways to make progress by helping each other.

This event will have some ground rules. Unsurprisingly, the first rule is the Chatham House Rule. The second rule of Digital Preservationists Anonymous is that you must share with the group. All attendees are expected to deliver a 3 minute / 3 slide lightning talk to tell us about a challenge, set back or “failure”. The third rule is: the group will help. After hearing lightning talks from the attendees, we’ll discuss those issues, and work out how to learn from them and solve them.

Digital Preservation Anonymous is a new approach to facilitating knowledge exchange between DPC members, which emerged initially from discussions at Connecting the Bits – our annual members day – and was subsequently developed with help from our members. These events have been incredibly popular with our members since we first trialled them in 2017.

Key aims/benefits

  • It's an opportunity to share challenges, set backs, and frustrations but realise that you are not alone
  • We will benefit from understanding and learning from the experiences of others
  • We'll actively work together to find a way forward with our shared problems

House rules

  • Chatham House Rule. What happens at DPA, stays at the DPA.
  • Everyone must participate and must bring along some "pain" to share with the group! Every attendee will be expected to deliver a 3 minute lightning talk.
  • Be positive: focus on how we can move things forward

Outline for the session*

  • Introduction to Digital Preservation Anonymous
  • Lightning talks from attendees
  • Group discussion
  • Wrap up:
    • What challenges did we miss? Discuss them briefly.
    • What are the main take-aways for participants?
    • Are there important issues for DPC to take away and address?
    • How did the event go as a whole? Gauge appetite for more. What can we improve for next time?

Registration

Registration is free and open to a maximum of 6 DPC Members only. Minimum numbers apply.

Please email This email address is being protected from spambots. You need JavaScript enabled to view it. to register your interest in attending.

Further information and venue details will be sent once minimum numbers are reached and the event is confirmed.

Read More

Advocacy and Pilot Projects with Born Digital Photography at the National Library of Ireland

Della Keating & Joanna Finegan

Della Keating & Joanna Finegan

Last updated on 14 February 2020

The National Library of Ireland (NLI) is home to collections that record the memory of Ireland. This includes extensive visual collections in the form of prints, drawings and ephemera. The NLI also holds the world’s largest collection of photographs relating to Ireland, in a variety of formats from daguerreotypes to chromogenic processes. But what about the contemporary visual record, Irish born digital photography?

In order to develop our capacity to collect, preserve and share Irish heritage, which is now in digital form, the library has commenced a series of three pilot projects focused on unpublished born digital collections. These originate from diverse sources representing contemporary Irish life. Late in 2019 bestselling Irish author Marian Keyes donated the archive of her novel, The Mystery of Mercy Close and we look forward to announcing the third donor later this year.

Read More

Episode Four of the Web Archiving & Preservation Webinar Series is now open for registration

Added on 11 February 2020

The DPC is delighted to announce registration is now open for the webinar 'Outreach & Awareness Raising'. This webinar is the fourth episode of the Web Archiving & Preservation Webinar Series for DPC Members and Supporters and will take place on 5 March 2020 at 15:00 GMT. 

Read More

Vacancy for Delivery Manager at The National Archives

1 March 2020

Richmond upon Thames, London

£47,000

Full-Time

DAPP: keeping all my digital preservation resources in a handy app

Sean Macmillan

Sean Macmillan

Last updated on 10 February 2020

Sean Macmillan is an Archivist currently based at the University of London, Senate House Library. At Senate House and in past roles, he’s tackled various digital preservation challenges. He’s currently occupied with helping to develop Senate House’s Digital Ecosystem project. He also recently catalogued the Cusichaca Trust Archive at Senate House, which includes a substantial collection of valuable digital media. He also helped to implement digital workflows in the Bodleian’s BEAM department and planned preservation for the private audio-visual archives of a high-profile client.

Throughout these experiences, Sean has accumulated knowledge and discovered resources about preserving digital materials. To make the most of this valuable information and to keep it close to hand, Sean developed an app using Filemaker Pro. Now, having worked at a range of different organisations, that app holds quite a rich store of information. At this stage, Sean is interested in learning if others might find it useful or have suggestions for how it might be sustained or enhanced. In this blog post, Sean describes the background of DAPP, shows how it can be used at the moment, and issues a call for feedback and advice.

Read More

Scroll to top