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Browse the Knowledge Base by a cross section of legal, organisational and technical issues such as File Format Obsolescence, Procurement or Metadata.

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Articles

PREMIS News & Highlights for 2019

Karin Bredenberg is Chair of the PREMIS Editorial Committee. She works for Kommunalförbundet Sydarkivera/The Municipality Organisation Sydarkivera in Sweden. 2019 has been a very productive year for the PREMIS Editorial Committee! We’ve welcomed several new members to the EC this year and have made significant progress in various areas. The release a year ago of the PREMIS 3.0 OWL Ontology led the EC into discussions regarding the relationship between the ontology and the PREMIS Data...

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Starting with complexity: Archiving digital-born music compositions from Mac systems of the 80s/90s

Beat Mattmann is Data Librarian FDM & DLZA and Iris Lindenmann is Scientific Assistant for Research Data Management at the University of Basel in Switzerland Background About ten years ago, a music archive took over the private archive of a composer who had already begun composing with digital techniques in the 1980s. The result is impressive: the composer transferred his work on not less than 700 data carriers to the archive, including 660 floppy discs, 26 SyQuest carriers...

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Influence of Blockchain Technology on Protecting Trustworthiness of Electronic Records

Özhan Saglik is Lecturer at Bursa Uludag University in Turkey Blockchain is one of the latest discussed technologic issues in records management. Questions like 'does blockchain shift our practices radically?' and 'how does it affects the trustworthiness of e-records?' have emerged. We will discuss some points in terms of trustworthiness. We analyse the trustworthiness of e-records in four stages. These are authenticity, realibility, accuracy and usability. Usability refers to the...

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Creating SIPs without Breaking a Sweat: The Pre-ingest Tool and File Scraper

Heikki Helin is Senior Technology Coordinator for Digital Preservation Services at CSC - IT Center for Science Ltd in Espoo, Finland The Finnish national digital preservation service, based on the OAIS reference model, has been in production since 2015. Providing services for preserving the cultural heritage and research data sectors, it is a service funded by the Ministry of Education and Culture of Finland. Currently, we have more than 1.3 million Archival Information Packages...

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The UNESCO/DPC Executive Guide on Digital Preservation

Robert Buckley is the Chair of the PERSIST Policy Working Group and a Technical Adviser at the National Archives of the UAE. UNESCO and the Digital Preservation Coalition (DPC) have collaborated to produce the Executive Guide on Digital Preservation, an online resource for raising awareness of the importance of digital preservation in archives, libraries and commercial enterprises—any organization that has digital assets to preserve and access. While many of us are often immersed in the...

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People Get Ready - The WDPD Edition

At iPRES this year I presented a (rapid fire!) paper sharing my thoughts on the current state of digital preservation workforce development. The headlines were:

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World Digital Preservation Day

At-Risk Digital Materials   About World Digital Preservation Day World Digital Preservation Day is held on the first Thursday of every November. This year we will celebrate all things digital preservation on 7th November 2019! With the theme 'At-Risk Digital Materials' the digital preservation community will come together to celebrate their work - the collections they have preserved, the access they have maintained and the...

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Ubiquity and the Floppy Disk: Challenges with Obsolete Carriers

Kevin Molloy is Manuscripts Collection Manger at State Library Victoria in Melbourne, Australia Floppy disks have a remarkable technological provenance that dates from the late 1960s. Developing through many iterations, the standard 3½ inch disk, produced from 1981, had become largely ubiquitous by the 1990s as the go-to format for business, personal storage and transfer systems. Use of the 3½ floppy lasted until the mid-2000s, and, as a storage device, is found in many physical collections...

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A Couple of Views from New Zealand

Andrea Goethals is Digital Preservation Manager | Kaiwhakahaere Matapopore Matihiko, at the National Library of New Zealand | Te Puna Mātauranga o Aotearoa At the National Library of New Zealand, quite a few of us play a role in preserving the nation’s digital heritage. If you were to ask each of us what digital materials are most at risk in New Zealand you would hear a variety of different opinions, depending on where we sit in the Library. Among other things you would hear about...

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Digital Preservationists Anonymous at iPres 2019

What Past Participants Have to Say "Digital Preservationists Anonymous (DPA) is a safe and enriching opportunity to share professional frustrations, mistakes and fears. Sharing these wardrobe skeletons and horrible imaginings in confidence with other DPC members is a liberating and cathartic experience. A problem shared at DPA doesn't become a problem halved, it becomes a discussion that moves forward with perspective, expertise and solidarity." -Anonymous “Fail Club was a great forum to...

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Motivation to Undertake File Format Identification Research for Plain Text Files

Dr Santhilata Kuppili Venkata is Digital Preservation Specialist / Researcher at The National Archives, UK The file format identification problem has been of interest for quite some time in the areas of digital archiving and digital forensics. Many researchers are working to find a solution to this problem. While most of the work is done to identify files with binary file formats, not much work is found to identify the file type of plain text files. In this digital era, files are...

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Ten things I've learned about using OAIS from a sprawling twitter convo

Throughout the last couple of days I've blundered about the twitterspace, having a multidimensional debate about OAIS, prompted in the first instance by this tweet: HEY I KNOW YOU’VE ALL BEEN WAITING for the latest thing I hate about OAIS, so here it is:OAIS's “designated community” concept strongly implies that the only communities of interest to preservationists are those who should understand the data. — Ondatra iSchoolicus (@LibSkrat) August 27, 2019 I've done some ranting, I've got...

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Web Archiving & Preservation Task Force

Description This gathering of the Web Archiving & Preservation Task Force (WAPTF) will provide an opportunity for delegates to discuss the web archiving and preservation topics important to their institutions, their collections, and their users. Hosted by Tate, the meeting will progress issues raised at the last meeting, such as the formation of sub-groups around specific areas of interest like social media. Remote Joining For those unable to attend in-person, the meeting will be accessible...

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An update from Oxford

Michael Popham is Head of Digital Collections & Preservation at Bodleian Libraries, University of Oxford It has now been six months since the Polonsky funded “Digital Preservation at Oxford and Cambridge” project (www.dpoc.ac.uk) officially came to a close, but the impact of this work is still causing ripples across both organizations. Within the Bodleian Libraries at the University of Oxford, we have been seeking funding to support a number of business cases created as a direct...

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Digital Preservationists Anonymous

Summary Many times what we perceive as an error or failure is actually a gift. And eventually we find that lessons learned from that discouraging experience prove to be of great worth. Richelle E. Goodrich We all know that the most valuable learning is often made when trying things out in practice and sometimes making mistakes. Sharing that experience in a public forum is, unfortunately, not usually an option however. This event, seeks to provide a safe space to share, discuss and...

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‘Access is What we are Preserving’: But for Whom?

David Underdown and Leontien Talboom work at The National Archives UK Designated Communities, Representation Information and Knowledge Bases in a Wiki World  Thanks to Andy Jackson of the British Library's web archiving team for partial inspiration for the title of this post (the rest of the conversation is also largely relevant to the post too) I like to push this a little further: Access is what we are preserving. https://t.co/OKwB3oU5ak — Andy Jackson (@anjacks0n) February...

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New Slack Workspace on Digital Preservation Training

A key aim of the Digital Preservation Coalition as it continues to grow and develop its Workforce Development activities is to help facilitate collaboration, and knowledge and skill sharing for those working on the provision of Digital Preservation training. There are many fantastic DP training initiatives around the world, but they often work in isolation, meaning there may be duplication of effort in developing resources and limited reach in terms of audience. In the hope of increasing...

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A new maturity model for digital preservation

We’d like to tell you a little bit about a digital preservation maturity model we have been developing for DPC members. “What? Another maturity model?” you might say. Indeed there are many maturity models already available, so why create another? To answer that, I’ll give you a bit of background as to how this particular piece of work came about and how we have approached it.

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Digital preservation in a nuclear context - the first six months

Last month I celebrated my 6 month work anniversary at the DPC. Happily, this coincided with our first DPC York team night out. Did it really take 6 months to get the 3 of us out for a drink after work? Apparently yes! My first 6 months at the DPC really has flown by. I haven’t been blogging as much as I expected, but that is largely down to the fact I’ve been keeping my head down, travelling lots and working hard on the project I was recruited for - a collaboration with the UK Nuclear...

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Undateables – methods for determining date ranges for born-digital documents when file system dates go bad

Paul Young is Digital Preservation Specialist/Researcher at the National Archives UK What’s the problem? Determining reliable dates for digital records can be a source of frustration, especially when confronted with a large volume of digital files with dates that are obviously incorrect, such as why your Microsoft Word Document 1997 version dates from 1st January 1970. Dates are very important for The National Archives in particular as we look to transfer records from departments under...

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