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Browse the Knowledge Base by a cross section of legal, organisational and technical issues such as File Format Obsolescence, Procurement or Metadata.

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Articles

Web Archiving & Preservation Task Force

The virtual conference of the Web Archiving & Preservation Task Force will resume at 14.00 GMT when the group re-convenes after a tour of National Records of Scotland. Description This gathering of the Web Archiving & Preservation Task Force (WAPTF) will provide an opportunity for delegates to discuss the web archiving and preservation topics important to their institutions, their collections, and their users. Hosted by National Records of Scotland, the meeting will progress issues raised at...

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Expecting the Unexpected... World Digital Preservation Day

You never quite know how some things are going to pan out, and that was certainly true for our first World Digital Preservation Day (formerly International Digital Preservation Day) in 2017. For those of you who weren’t involved in last year’s inaugural extravaganza, honestly it was one of my favorite DPC days ever - and for those who were, I really hope you enjoyed it as much as I did! In the hope that I can encourage even more people to join in the fun on 29th November, I shall...

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Doing Digital Preservation

Adam Harwood is Research Data and Digital Preservation Technologist at the University of Sussex For two and a half years we have been talking about doing digital preservation here in Special Collections at the University of Sussex.  We've also been convincing various people that we should be doing digital preservation.  We've been holding meetings, giving presentations, obtaining resources, evaluating products, reading blogs, figuring out integrations, working through possible...

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Digital Preservationists Anonymous

Summary Many times what we perceive as an error or failure is actually a gift. And eventually we find that lessons learned from that discouraging experience prove to be of great worth. Richelle E. Goodrich We all know that the most valuable learning is often made when trying things out in practice and sometimes making mistakes. Sharing that experience in a public forum is, unfortunately, not usually an option however. This event, held the evening before the briefing day So Long,...

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Digital Preservationists Anonymous

Special Notice: As this event will be the first Digital Preservationists Anonymous held outside of the UK, priority registration is being offered to non-UK members until 19th September 2018. After this date all DPC members are welcome to register for remaining places.  Summary Many times what we perceive as an error or failure is actually a gift. And eventually we find that lessons learned from that discouraging experience prove to be of great worth. Richelle E. Goodrich DPC Members...

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Archiving Scotland's Digital Historic Environment

I’ve been invited to share some initial thoughts and observations as the new Digital Archivist at Historic Environment Scotland (HES), a role I started in mid-August. HES was formed in 2014 following the merger of two parent bodies Historic Scotland and the Royal Commission for the Ancient and Historical Monuments of Scotland (RCAHMS). It is the lead public body set up to investigate, care for and promote Scotland’s historic environment. 

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Digital Preservation Topical Notes Series

This series of topical notes aims to address key issues of digital preservation for a non-specialist audience. Starting with "What is Digital Preservation?", the notes examine why digital preservation is important while giving an overview of the steps needed to maintain access to digital information. Written specifically with record creators in mind, the notes also provide simple guidance on how they can ensure their digital records are preservation ready. The development of this series of...

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Digital Preservation Awards 2018: The Finalists

Finalists for the Software Sustainability Institute Award for Research and Innovation are (in no particular order): ePADD, University of Stanford VeraPDF, Open Preservation Foundation Contributions towards Defining the Discipline, Sarah Higgins - Aberystwyth University Flashback: Preservation of legacy digital collections, British Library Finalists for the DPC Award for Teaching and Communications are (in no particular order): Evidence-­based postgraduate education in digital...

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Local Authority Digital Preservation Consortium: Dorset History Centre, West Sussex Records Office, Wiltshire & Swindon History Centre

The biggest challenge for small organisations working in an environment of often diminishing resources - is facing up to what (in the case of digital preservation) is both a technological and a financial conundrum.  To us there seemed to be a choice - either wait for the day when a national solution (possibly through TNA) was identified, or try to do something locally.  For archive services, there was also the consideration that if they were not willing to proactively 'grasp the...

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Design, Deliver, Embed: Establishing Digital Transfer in Parliament, UK Parliamentary Archives

The Parliamentary Archives captures and preserves records of national and international significance. The types of records produced internally are unique, providing immeasurably valuable background and context for Parliament’s decisions and actions. With the end of the print-to-paper policy in Parliament in 2012 and the introduction of a corporate Electronic Document and Records Management System (EDRMS), the Parliamentary Archives has long recognised the need for a robust, end-to-end process...

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Cloud-Enabled Preservation of Life in the 20th Century White House, White House Historical Association

The White House Historical Association was founded in 1962 to support the National Parks Servce in the preservation of the Executive Mansion. Part of the WHHA's mission is to educate the public with regards to the history of the White House. From 1962 through the mid-1980s, the WHHA worked with photographers from National Geographic Society to take pictures of major events and day-to-day life in the White House. Those images were preserved on 35mm slide film, and the slides were placed in cold...

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IFI Open Source tools: IFIscripts/ Loopline project, Irish Film Institute

In 2014 the Irish Film Institute (IFI) Irish Film Archive faced the need to preserve digital formats alongside its traditional analogue collections. The switch to digital formats within the film and broadcasting sector in Ireland was sudden, encouraged by a government sponsored scheme enabling cinemas to change from analogue to digital exhibition.  This left the IFI Archive with no option but to take in digital material as part of our preservation agreements with the two main funders of...

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Finalists for the Digital Preservation Awards 2018 announced

The first set of finalists for the Digital Preservation Awards 2018 is revealed today, with many innovative and impressive projects, organisations and individuals being recognised for their achievements. The prestigious Digital Preservation Awards are a world-wide celebration of significant and state-of-the-art contributions to securing our digital legacy. This year the exciting process will culminate in a spectacular awards ceremony in Amsterdam, as part of an International Conference hosted...

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Heritage preservation of contemporary dance and choreography through research and innovation in digital documentation and annotation of creative processes, ICKamsterdam and Motion Bank

Research activities at ICKamsterdam are conducted under the thematic umbrella of dance documentation, notation, and embodied knowledge transmission. The purpose of this research is not only the preservation and evolution of contemporary dance and choreography, but also to connect to the broader field of art and knowledge domains outside of dance practice and discourse. Between 2005 — 2014 this research was based on the work of choreographers Emio Greco and Pieter C. Scholten and conducted in...

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Archiving Crossrail - Europe’s largest infrastructure project, Crossrail and Transport for London

The purpose of the Crossrail Project archive is: To support regulatory/contractual data retention requirements. This was the most obvious need and provided the must-have justification for an archive To provide context around the assets and final documentation being handed over. Although the final version of documentation and data is handed over to the operational railway the lead-up to that decision (drafts and comments) is not and this can be critical to support any subsequent...

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Music treasures, Stichting Omroep Muziek (SOM)

The SOM has one of the largest collections of sheet music in Europe, approximately 800.000 titles. Because of budget cuts, the library was closed in 2013, so since then the collection is no longer available for the public. Only the Netherlands Radio Philharmonic Orchestra (RFO) and the Netherlands Radio Choir, which are part of SOM, are allowed to use the collection. The collection contains a large component of classical compositions, but popular music is also part of the collection. The...

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'Preserving the past: the challenge of digital archiving within a Scottish Local Authority' by Lorraine Murray, University of Glasgow

Local Authority (LA) Archives reside within an already challenging environment of legislative obligations, corporate compliance, resource limitations and budgetary cuts. Due to advances in technology and increasing user expectations of requiring information in a more immediate and accessible way, this has exacerbated the already difficult task of providing an Archive service within a local authority framework. LA Archives have a duty of care to their collections regardless of the format of the...

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'Essay on the record-making and record-keeping issues implicit in Wearables' by Philippa Turner, University of Liverpool

This essay was written in partial fulfillment of a module entitled 'Digital Records: Their Nature, Use, and Preservation in the Information Society', part of the Masters in Archives and Records Management at the University of Liverpool. The essay's purpose is to investigate the record-making and record-keeping issues implicit in the increasingly popular kind of technology known as Wearables. It therefore analyses wearable technology, focusing on activity monitors, in relation to key...

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'Navigating the PDF/A Standard: A Case Study of Theses' by Anna Oates, University of Illinois at Urbana-Champaign

The PDF/A standard is a component in many institutional repository file format policies. However, full conformance with the standard is often difficult to achieve for born-digital documents, such astheses and dissertations created by students. This study aims to contribute to the growing body ofresearch on the PDF/A standard, focusing particularly on areas which have previously had little academic attention, such as the use of Han (Chinese, Japanese, and Korean) characters in student theses...

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The Archivist’s Guide to KryoFlux, Universities of Texas, Duke, Los Angeles, Yale and Emory

The Archivist’s Guide to KryoFlux is a 63-page manual written to address an acute need for clear and accessible guidance on implementing, using, and leveraging the KryoFlux-a floppy disk controller that supports best practice for the preservation of valuable cultural heritage data stored on this type of legacy media. Though frequently identified as a powerful tool for archivists due to its support for a wide variety of legacy floppy disk encoding formats and its ability to effectively...

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