10 June 2020 | 10:00 - 16:00 BST Online | TBC

Following the latest government advice, this event will no longer be held on site at York. We are looking into hosting it virtually instead and will update you on this as soon as possible

The DPC invites you to join us for a workshop to explore a new online decision support tool for digital preservation.

The National Archives UK, with statisticians from the University of Warwick and partners from five other UK archives, has developed a decision support tool to map and quantify the risks and uncertainty involved in digital preservation. The Digital Archiving Graphical Risk Assessment Model (DiAGRAM) is a new risk management framework that captures the conditional dependencies of the risks to the long term survival of complex digital objects and presents these in a visual and intuitive way. The model enables a quantitative comparison of the very different types of threats to preservation outcomes, from software obsolescence to natural disasters.

DiAGRAM will: 

  • Improve users' understanding of the complex digital archiving risk landscape and of the interplay between digital preservation risk factors.

  • Enable archivists to compare and prioritise very different types of threats to the digital archive.

  • Aid in quantifying the impact of risk events and risk management strategies on archival outcomes for use in decision making, communication with stakeholders and developing business cases for targeted action.

This workshop will start with a background to the project and give you a basic overview of the underlying statistical methodology and how this can be used to quantify risk. We will then introduce you to the tool and give you some sample exercises to work through on your own laptops. The day will end with a feedback session on how you’ve found using DiAGRAM. The project team is keen to hear your thoughts on the user experience and understand what value the tool could add to your work. Your feedback and engagement will help inform the project as it moves forward.

Indicative programme

10.00 Tea, coffee, registration

10.30 Welcome (DPC)

10.40 Background to the project - why is there a need to model digital preservation risk? (The National Archives)

11.10 Overview of statistical methodology used (University of Warwick)

11.40 Populating the model - elicitation and experts (The National Archives/University of Warwick)

12.15 Lunch

13.15 Introduction to the DiAGRAM tool and demo (The National Archives/University of Warwick)

13:45 Workshop session - attendees will be encouraged to use the tool on their own laptops following a set of sample exercises. Help and advice will be available from workshop facilitators (The National Archives/University of Warwick)

15.00 Tea/coffee break

15.20 Q&A and feedback - attendees will be encouraged to ask questions and share their thoughts on the tool (DPC)

15.45 Final Questions & Next Steps (DPC)

16.00 Close

Who should come?

This workshop will interest:

  • Archivists, librarians and curators managing digital preservation risks

  • Digital preservation specialists and repository managers

  • Records managers and other relevant staff responsible for collecting or managing digital records which need to be preserved for the long term

  • Information architects and engineers tasked with developing technical infrastructures for digital preservation

  • Postgraduate students or early career professionals with an interest in learning more about digital preservation risks

Pre-requisites for attendance

Attendees do not need to be experts in digital preservation to attend this briefing day but will benefit from a basic knowledge digital preservation theory and practice and an understanding of the challenges of preserving digital content for the long term.

Attendees will be encouraged to try out an online decision support tool during the workshop. Please bring a laptop to work on during the practical workshop session.

How to register?

Places are strictly limited and should be booked in advance. Registration will close at 12:00 GMT on 27th May 2020 and early booking is recommended. Registration is free.

Places will be allocated on a 'first come, first served' basis. Additional registrations will be accepted but will be placed on the waiting list until registration closes a week before the event. If you have any questions about registration please contact John McMillan (This email address is being protected from spambots. You need JavaScript enabled to view it.).

Cancellations will be accepted until 12:00 GMT on 27th May 2020, a 'no show' fee of £275 will be charged for those who cancel after this time.

Can't make it in person?

We are holding several events to disseminate and gather feedback on the outputs of this project. Full day workshops in London and York, a half day online workshop in August and a webinar in the autumn. Selected parts of our programme of dissemination events will be recorded and available to watch at a later date.


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