1 May 2015 | 10:00 - 16:00 Belfast | Public Records Office of Northern Ireland


The Digital Preservation Coalition is delighted to invite you to join them at series of workshops which will equip collection managers, archivists, librarians and conservators with the skills necessary for ‘Getting started in Digital Preservation.’

Our generation has invested as never before in digital resources and we've done so because of the opportunity they bring. Digital collections have grown in volume, complexity and importance to the point that our children are baffled by the inefficiencies of the analogue age. Pervasive, fluid and vital: digital data is a defining feature of our age. Industry, commerce, government, law, research, health, social care, education, the creative industries, the heritage sector and private life depend on digital materials to satisfy ubiquitous information needs and expectations. But digital objects are fragile: at risk of loss, corruption or obsolescence, not to mention unlawful alteration or theft. Digital preservation – the series of managed activities necessary to ensure that digital materials remain accessible beyond the limits of obsolescence - is an issue which all organisations, particularly in the knowledge sector, will need to address sooner or later. Collection managers need digital preservation skills to ensure access to their growing digital collections, but training in these new skills can be hard to acquire.

This day long introduction assumes no prior knowledge except a willingness to engage with digital preservation. Through a series of presentations, case studies and exercises, participants will learn how to apply techniques of assessment, risk management and planning to help secure their digital collections.

Presentations and exercises will help participants:

  • Understand the range of issues associated with digital preservation
  • Survey and characterize a digital collection
  • Undertake preliminary risk assessment to manage their own digital collections
  • Understand preservation planning and write a basic preservation plan
  • Meet and network with others locally working in digital preservation

Who should come?

These workshops will interest:

  • Collections managers, librarians, curators and archivists in all institutions
  • IT managers in memory institutions
  • Records managers in institutions with a need for long-lived data
  • CIO’s in organisations with commercial intellectual property
  • Students and researchers in information science and related fields
  • Researchers with interests in research data management

Outline Programme

  • 1000 – Registration open, tea and coffee
  • 1030 – Welcome and Introductions
  • 1035 – Introducing digital preservation
  • 1100 – Making sense of a collection
  • 1120 – Discussion
  • 1130 – Tool demo: making sense of a collection
  • 1140 – Risk assessment and Digital Preservation
  • 1200 – Risk assessment exercise
  • 1240 – Discussion
  • 1245 – Lunch (provided)
  • 1400 – Planning Digital Preservation Case Study
  • 1420 – Preservation planning for beginners
  • 1435 – Preservation Planning exercise
  • 1500 – Comfort break
  • 1515 – Next steps in digital preservation
  • 1545 – Roundtable discussion
  • 1600 – Close

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