Mind the Gap: Assessing Digital Preservation Needs in the UK

June 2008

The Review Board for the ITT 'Mind the Gap' - follow up study reviewed responses to the ITT in mid-June. Whilst the Review Board found much to commend in the proposals it was decided not to award a contract at this time. The brief will be re-scoped to focus on actions for which the DPC or its members can take responsibility for and it will have a strong practical and achievable focus.

The 'Mind the Gap' report was published with 21 recommendations aimed at a range of stakeholders. To gauge which of these are the most important to the DPC community, members were asked to participate in a survey to consider the final 'Mind the Gap' recommendations. They voted on which recommendations would impact on their work and deliver the greatest benefit to the digital preservation community if achieved successfully.

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Digital Preservation Planning: Principles, Examples and the Future with Planets

dpc planets-logo

PLANETS and the Digital Preservation Coalition (DPC) will be holding a joint briefing day: Digital Preservation Planning: Principles, Examples and the Future with Planets, on the 29th of July 2008, at the British Library Conference Centre, St Pancras, London.

The event will be an informal and interactive workshop allowing attendees to share knowledge and experience in digital preservation planning, setting strategy and policy plus first-hand experience of Planets tools and technology.

Attendees will also hear from DPC members about the approaches they have used in their organisations and the outcomes. There will be plenty of opportunity to ask questions and for discussion.

Planning is crucial to the process of preserving digital information and data. Planets has taken preservation planning as its research focus. From mid 2010, Planets will deliver downloadable software to help organisations plan and execute preservation activities.

Benefits of attendance

  • Understanding of aspects of preservation planning, policy and strategy setting
  • Real-life insight into other organisations’ approaches to preservation planning
  • Awareness of the range of services and tools Planets will deliver
  • Hands-on experience of Plato, Planets’ preservation planning tool
  • Insight into identifying the characteristics of digital objects
  • Understanding of working in a testbed environment
  • An opportunity to ask questions and for discussion

Who should attend?

The event will appeal to anyone involved at any stage in digital preservation policy, strategy and planning cycle. (e.g. librarians archivists, digital librarians and archivists, repository mangers, software developers, vendors, policy managers etc and others working in a wide range of settings).




Registration and coffee

Morning Session  Chair – Frances Boyle, DPC


What's it all about? Scene Setting & Overview for the Day (PDF 406KB)

Frances Boyle, DPC


Introduction to Planets – an overview (PDF 2MB)

Andreas Rauber, Vienna University of Technology


Constructing a Preservation Policy: the case of the UK Data Archive (PDF 378KB)

Matthew Woollard, UKDA


Break and Coffee



Going Digital: The Case of the Wellcome Library (PDF 778KB)

Natalie Walters, Wellcome Library


Preservation Planning (Part 1): Workflow and the Plato tool (PDF 2.2MB)

Christoph Becker, Vienna University of Technology




Afternoon Session Chair – Frances Boyle, DPC


Preservation Planning (Part 2): Simulation and practical exercises

Christoph Becker & Andreas Rauber, Vienna University of Technology


Session Round-up (PDF 1.3MB)

Christoph Becker


Characterisation (PDF 695KB)

Manfred Thaller, University of Cologne


Break and Coffee



Testbed – a walk-through (PDF 1.3MB)

Matthew Barr, HATII, University of Glasgow


Interactive discussion session

Prof. Kevin Schürer, UKDA





Key to acronyms:

PLANETS Preservation and Long-term Access through NETworked Services
UKDA UK Data Archive
HATII Humanities advanced Technology and Information Institute, University of Glasgow
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OAIS 5 Year Review - Follow Up

DPC/DCC Workshop

dpc DCC_logo

Joint DCC and DPC Workshop: OAIS 5 Year Review - Follow Up (participation by invitation only)

Response to CCSDS' comments on the OAIS 5 Year Review Recommendations for Update Report

A joint meeting of members of the Digital Preservation Coalition (DPC) and the DCC Associates Network members was held on 13 October 2006 to prepare a joint report for the 5 year review of the Open Archival Information System (OAIS) Standard. The resulting report, " OAIS Five-year review Recommendations for update" (PDF215KB) , was submitted to the Consultative Committee for Space Data Systems (CCSDS), Data Archiving and Ingest Working Group in October 2006. Comment on this report was received in September 2008.

The workshop will precede the 4th International Digital Curation Conference, 'Radical Sharing: Transforming Science?' and will be held on Monday afternoon,  1st December, at the DCC conference hotel.

This follow-up workshop will provide an opportunity for the original participants to review and contribute feedback to the CCSDS' response for inclusion in the revised draft of the full OAIS Reference Model. This is expected to be available in January 2009 with a period for further comment before submission to ISO for full review.

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Tackling the Preservation Challenge: Practical Steps for Repository Managers


dpc rsp-logo DCC_logo jisc-logo

A podcast from this event is available to download from:

Speakers at the event tell us about practical tools and services to help repositories. Featuring contributions by Frances Boyle, Neil Beagrie, Barbara Sierman, Chris Awre, David Tarrant, Chris Yates, Rory McLeod, Adrian Brown, Kevin Ashley and Matthew Woollard.


We all know that preservation of repository content is vital -- but we also know that in practical terms it remains largely unresolved.  What should we be doing right now to embed preservation into the working practice of repositories?  Who should we be talking to?

Are there tools and services out there which can support repository managers in their work today?  Are preservation experts and services tuned into the practical workflow requirements of their repository manager colleagues?  If this has any resonance then this event is for you!

The Digital Preservation Coalition (DPC), the Repositories Support Project (RSP), the Digital Curation Centre (DCC) and the JISC are organising a joint workshop on the 12th December at the Novotel Hotel, Euston, London. The intention is to bring together key stakeholders, the repository managers and preservation experts, at a practical focussed event to talk together and share perspectives, requirements, problems and solutions.  It is hoped that the workshop will lead to collective recommendations for what the next moves for repository managers and preservation specialists should be to provide practical focussed support, services and tools. The workshop should in addition further repository managers’ understanding of how to implement preservation strategies and processes.

As well as the formal presentations there will also be a marketplace when there will be an opportunity to view posters, and engage with project teams and see demonstrations of the latest tools. The day will close with a participative discussion session.

Prior to the event the organisers shall gather concerns and requirements from repository managers and preservation experts/services and synthesise these into 'Top 5 Concerns', 'Top 5 Wishes' and 'Top 5 Solutions' (for practical implementation). These will then be collated to form the basis for the panel discussion.

Who should attend?

Repository managers, librarians, archivists, digital preservation experts, information management specialists, service providers.

Benefits of attendance

  • An opportunity to share your preservations issues, (concerns, wishes, solutions) with peers and experts.
  • To gain insight from repository managers on how they are approaching preservation on different platforms.
  • To get up to speed with the outcomes from the extant services and projects working in this important area.
  • To gain some tips from fellow practitioners on what works for them.
  • To share your digital preservation expertise with the repository community



Chair: Dr. Les Carr, Director of EPrint Services, University of Southampton

09:30 ‑ 09:55

Registration and Coffee

09:55 - 10.00

Welcome and Introduction
Bill Hubbard, RSP Manager, University of Nottingham

10:00 - 10:30

Keynote Presentation – The Importance of Digital Preservation [PDF 81KB]
Neil Beagrie, Charles Beagrie Ltd.

10:30 ‑ 11:00

Digital Preservation  at the National Library of Netherlands (KB). Experiences from the Driver Project and E-Depot [PDF 406KB]
Barbara Sierman, Team leader Digital Preservation Research, KB National Library of the Netherlands

11:00 - 11.15

Break and Coffee

11.15 - 12.00

Market Place Projects and Demonstrations:

  • CAIRO – Renhart Gittens, Software Engineer, Paradigm & Cairo, Oxford University Library Services
  • DRAMBORA & Data Audit Framework – Joy Davidson, Training Coordinator DCC
  • Ex Libris - Neil MacKinnon, Senior Sales Consultant, Ex Libris (UK) Ltd.
  • LIFE2 - Rory McLeod, Digital Preservation Manager, British Library
  • PLANETS: PLATO - Hannes Kulovits, Vienna University of Technology
  • PORTICO - Ken DiFiore, MLS Associate Director
  • PRONOM/DROID - Adrian Brown, Head of Digital Preservation, TNA
  • PRESERV2 - David Tarrant, University of Southampton.
  • REMAP - Chris Awre, Integration Architect, University of Hull
  • RIN - Sarah Gentleman, Communications Office, Research Information Network (RIN)
  • SHERPA-DP2 - Gareth Knight, Preservation Officer, CeRch
  • SOAPI - Vijay Alberque, Software Development Manager, CeRch
  • TESSELLA - Robert Sharpe, Consultant, Tessell

12:00 - 13:00
(15)*3 +15

Case Studies:

Fedora [PDF 942KB]
Chris Awre -  Integration Architect, University of Hull
DSpace [PDF 660KB]
Chris Yates, Aberystwyth University/RSP
ePrints [PDF 2.3MB]
Les Carr, Director of EPrint Services, University of Southampton

13:00 - 14:00


14:00 - 14:20

Rory McLeod, Digital Preservation Manager, British Library

14:20 - 15:05

Service Providers:

Kevin Ashley, Head of Digital Archives Department, ULCC
Matthew Woollard, Associate Director, Head of Digital Preservation and Systems, UKDA
Adrian Brown, Head of Digital Preservatio, TNA.

15:05 - 15:20

Break and Coffee

15:20 - 16:05

Panel Discussion led by Les Carr

16:05 - 16:10

Closing Remarks
Frances Boyle, Executive Director, DPC


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DPC Awards Digital Preservation Training Programme Scholarships

Added on 12 May 2009

The Digital Preservation Coalition (DPC) has awarded two Scholarships on the Digital Preservation Training Programme (DPTP).

A panel of judges selected Grant Young, Digital Preservation Specialist at Cambridge University Library and Vicky Phillips, Digital Standards Manager at Llyfrgell Genedlaethol Cymru / National Library of Wales from a strong shortlist. Applicants were judged against three main criteria: the role that DPTP would play in career development; the benefits to their organisation from attendance and the extent to which the applicants job profile within the organisation pertains to digital preservation. Applications were open to DPC members and associates.

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Conference Report: Curating Research: e-Merging New Roles and Responsibilities in the European Landscape

William Kilbride

William Kilbride

Last updated on 30 September 2016

17 April 2009, The Hague, Koninklijke Bibliotheek, The Netherlands

1. Summary of issues relevant for DPC members 

  • Training is popular but what sort of training will be most effective: what will drive down costs and support our work best?
  • Considerations of scale: what is the right size solution to our digital preservation challenges? Do we want lots of small DP facilities or a small number of large ones?
  • How do we collaborate without undermining institutions?
  • There would appear to be a lot of policy development which is an important change from a decade ago: but how do we assess the value of these emerging policies and how do we know if they are being applied?
  • There is still a policy gap. There are some high level aspirations in the UNESCO Charter and some very detailed guides, but a gap in between. What would be our
  • golden rules for creating digital data?
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Missing Links: the Enduring Web

JISC, the DPC and the UK Web Archiving Consortium Workshop


Venue: The British Library Conference Centre, London

The web runs at risk. Our generation has witnessed a revolution in human communications on a trajectory with the origins of the written word and language itself. Early web pages have an historical importance with prehistoric cave paintings or proto-historic pressed clay ciphers. They are just as fragile. The ease of creation, editing and revising gives content a flexible immediacy: ensuring that sources are up to date and, with appropriate concern for interoperability, content can be folded seamlessly into any number of presentation layers. How can we carve a legacy from such complexity and volatility?

Key issues for long-term access and preservation remain unresolved. How can content creators make sure their creations are durable without impairing their flexibility? How does web-archiving relate to data-curation and traditional archiving? What constitutes an appropriate legacy from a web site? What audiences should web archives anticipate and what does this mean for selection, ingest and preservation? What will the web be like as an historical source, and what use will be made of archived web sites by future generations? How will they validate them? How will they cite them? What are our missing links? How can these be filled?

The challenges of web archiving have long been recognised and there are a number of tools and services that already offer – or purport to offer – long-term access to web content. But gaps remain in policy, expertise and implementation and the tools for web-harvesting need a clearer link between the technical needs of preservation services and the deferred needs of user communities.

Only by developing and strengthening the links between content creators, tools developers, preservation services and users can we hope to secure an enduring web.

Sponsored by the Digital Preservation Coalition (DPC) and the Joint Information Systems Committee (JISC) the six partners of the UK Web Archiving Consortium (British Library, National Library of Wales, JISC, Wellcome Library, The National Archives and the National Library of Scotland) are organising a joint workshop on the 21st July 2009 at the British Library Conference Centre, Euston Road, London.

This event will bring together key stakeholders – archive managers, preservation experts, national libraries, web archivists and content providers - for practical and focussed discussion on shared perspectives, requirements, problems and solutions. Formal presentations and case studies will be presented with an opportunity for posters and demonstrations of tools. The day will close with a plenary discussion and a follow up Report.

Who should come?

  • Web editors and web site managers
  • Web archivists
  • Archive managers
  • Digital preservation and curation specialists
  • Researchers interested in the web as an historical resource
  • Librarians and policy makers with interests in electronic legal deposit

Why should you come?

  • Help to shape the UK’s web archiving agenda
  • Learn from organisations currently preserving websites
  • Share your preservation concerns and aspirations
  • Understand new services and projects working in web archiving
  • Anticipate the evolution of a rapidly changing field
  • Contribute your web archiving expertise to the repository community





Welcome & introduction
William Kilbride, DPC Executive Director & Neil Grindley, Programme Manager - Digital Preservation JISC

Session 1: Setting the scene


Keynote & questions [PDF 2.37MB]
Adrian Brown, Assistant Clerk of the Records, Parliamentary Archives


Web Archive and Citation Repository in One: DACHS [PDF 1.33MB]
Hanno Lecher, Librarian, Sinological Library, Leiden University, the Netherlands.


The future of researching the past of the Internet [PDF 7.02MB]
Eric T. Meyer, Research Fellow, Oxford Internet Institute, Oxford University


Morning coffee break

Session 2: Creation, capture & collection


Web Archiving Tools: An Overview [PDF 554KB]
Helen Hockx-Yu, Web Archiving Programme Manager, The British Library


Context and content: Delivering Coordinated UK Web Archive to User Communities [PDF 2.03MB]
Cathy Smith, Collections Strategy Manager, The National Archives


Capture and Continuity: Broken links and the UK Central Government Web Presence [PDF 1.45MB]
Amanda Spencer, The National Archives.


Questions and discussion


Lunch break and exhibition

Session 3: Issues and approaches to long term preservation of web archives


Diamonds in the Rough: Capturing and Preserving Online Content from Blogs [PDF 2.07MB]
Richard Davis, Project Manager, University of London Computing Centre (ULCC)


Beyond Harvest: Long Term Preservation of the UK Web Archive [PDF 577KB]
Maureen Pennock, Web Archive Preservation Project Manager, The British Library.


From Web Page to Living Web Archive [PDF 9.55MB]
Thomas Risse, Senior researcher, L3S Research Center


Emulating access to the web 1.0 [PDF 3.05MB]
Jeffrey van der Hoeven, Koninklijke Bibliotheek, The Netherlands




Afternoon tea break

Session 4: Discussion and next steps

15.15 – 15.40

What we want with web-archives; will we win? [PDF 1.07MB]
Kevin Ashley, Head of Digital Archives, University London Computer Centre (ULCC)


Roundtable – all speakers in question time format

16.40 - 16.45

Thanks and close


These photos are only a selection and are relatively low resolution: a full set and higher resolutions are available.

Carol Jackson, DPC

Neil Grindley, JISC


Richard Davis, ULCC

Cathy Smith, TNA 

Jeffrey Van Der Hoeven, KB 

Question and Answer 


Question and Answer

William Kilbride, DPC

Adrian Brown, Parliamentary Archives 


Helen Hockx-Yu, BL 

Eric Meyer, Oxford University

Maureen Pennock, BL

Thomas Risse, L3S Research Center

Hanno Lecher, Leiden University

Amanda Spencer and Thomas Storrar, TNA


Question and Answer



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JISC Digitisation Programme: Preservation Study

A DPC led consortium of the ULCC and Portico, undertook a study on behalf of JISC to review the preservation of the JISC Phase 2 digitisation programme. The successful proposal is available here.

DPC successful proposal (PDF 362KB)

A project blog is available at http://digipressurvey.jiscinvolve.org/

Case Studies

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English Heritage Joins DPC

Added on 29 September 2009

We are delighted to announce that English Heritage has become the latest organisation to join the Digital Preservation Coalition as an associate member.

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English Heritage

Added on 29 September 2009

We are delighted to announce that English Heritage has become the latest organisation to join the Digital Preservation Coalition as an associate member.

English Heritage is the lead body for the conservation of England’s historic environment. The research and documentation which EH carries out and which it funds in the wider sector to support this remit is increasingly created and disseminated in digital formats, sometimes using techniques which are at the cutting edge of new technologies. It is crucial that this work remains accessible to future generations so that it can continue to inform understanding and management of the historic environment.

Mike Evans, Head of Archives for the English Heritage National Monuments Record, explained, 'Over 18.5 Tb of data is held by the National Monuments Record and very large volumes of data collected or funded by EH are held on local servers or curated by third parties.

'In an era in which the study and the management of the past around us depends more and more on digital tools and communication, we believe that the work of the Coalition and its members can help EH make a real contribution to safeguarding the collective memory of the historic environment sector

'We're very pleased to be joining the Digital Preservation Coalition.'

Bruno Longmore, Acting Chair of the DPC and Head of Government for the National Archives of Scotland, welcomed English Heritage to the coalition.

'Our members represent very diverse agencies, in public and professional practice. This is not surprising: the challenge of long term and reliable access to data is one that many organisations face. By joining, English Heritage have not only got access to the resources and support of the coalition to help face that challenge, but they have also clearly signalled that they are serious about working to resolve this challenge.'

Full List of Members

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