20 May 2021 | 09:00 - 12:00 & 14:00 - 17:00 BST Online | Zoom

Many organizations hold large quantities of digital content in an Electronic Document and Records Management System (EDRMS) or other document or record keeping system. Some of this content will be of long-term value and will ultimately need to be preserved. It can be challenging to establish a preservation methodology for these records due to the volume of records and technical complexities involved.

Last year the DPC established a task force to investigate this challenge and share experiences. Some of the questions this group has discussed are:

  • How safe are records held within an EDRMS? Are there specific risks in leaving them where they are?

  • When should records be transferred to a digital archive? What are the triggers?

  • How can records be extracted from the EDRMS?

  • Which metadata associated with the record should be captured and maintained in the digital archive? What is the minimum? What else would be nice to have?

  • Which parts of the process can be automated?

  • How can users continue to access the records (where permissions allow)?

The EDRMS task force have been discussing the challenge and as a result have produced some useful resources to help the digital preservation community (to be released later this year).

This briefing day provides an opportunity for wider knowledge sharing on this complex topic. Task force members and other invited speakers will share their experiences in this area, the work of the task force will be shared and future challenges for the digital preservation community will be discussed.

Confirmed speakers:
  • Karin Bredenberg, Kommunalförbundet Sydarkivera

  • Kyle Browness, Library & Archives Canada

  • Euan Cochrane, Stabilize

  • Jamie Dawes-Hughes, Welsh Government

  • Kevin De Vorsey & Bethany Cron, NARA

  • James Doig, National Archives of Australia

  • James Lappin, University of Loughborough

  • John Sheridan, The National Archives UK

  • Zsuzsanna Tözsér Milam, European Central Bank

  • Sally Vermaaten and Andrew Bowers, Gates Archive

  • Emma Yan, University of Glasgow

  • Paul Young, The National Archives UK

Draft programme:

This event will be in two parts, both parts will include a range of talks from different speakers and include both longer presentations and short case studies looking at specific aspects of EDRMS preservation and opportunities for Q&A. It is recognised that attendees from different time zones may only be able to attend one part of the event. Presentations will be recorded where permission is given to do so and will be available for DPC Members to watch after the event. On the registration form you will be asked to specify which part/s of the day you wish to attend. 

Part 1

09:00 - 12:00

  • Welcome and introduction

  • Scene setting

  • Deep dives

  • Short case studies

  • Q&A


Part 2

14:00 - 17:00 

  • Welcome and introduction

  • Scene setting

  • Deep dives

  • Short case studies

  • Q&A


Places are strictly limited and should be booked in advance. Registration will close at 12:00 GMT on 13th May and and early booking is recommended as we expect this event will be popular. Registration is free for DPC Members. There is a limit of 5 places per Full Member and 1 place per Associate Member and these will be available on a 'first come, first served' basis.

DPC members can claim their free place by entering the promotional code DPCMEMBER. Cancellations will be accepted until 12:00 GMT on 13th May, a 'no show' fee of £75 will be charged for those who cancel after this time.

Non DPC Members can attend this event for a price of £75.

If you have any questions about registration please contact John McMillan (This email address is being protected from spambots. You need JavaScript enabled to view it.).



The EDRMS Preservation Task Force was established by the DPC as a result of a digital preservation project with the Nuclear Decommissioning Authority and our thanks go to them for supporting this work.

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