Revenue - Digital Preservation Coalition

Any factor relating to organizational income or earnings.

What are the Risks of not preserving digital materials?

Organization type	Risk		Potential Consequences
All organizations	Data safety and security are compromised.		Data loss/corruption Disruption of business/organisation’s functions Confidence loss Damage to reputation Loss/reduction in funding/revenue Unable to meet legal/regulatory requirements
All organizations	Insufficient funding available to allow sustainable preservation procedures and systems to be established.		Data loss/corruption Unable to carry out necessary preservation actions Unable to provide access to digital objects Unable to meet legal/regulatory requirements
Archives	Executive level support for digital preservation is not persistent		Unable to establish a sustainable, fit for purpose digital preservation programme Data loss/corruption Unable to provide access to digital objects Unable to meet legal/regulatory requirements
Business	Existing storage systems do not protect records from unauthorized change or corruption		Data loss/corruption Disruption of business/organisation’s functions Confidence loss Damage to reputation Loss/reduction in funding/revenue Unable to meet legal/regulatory requirements
Business	Loss of corporate memory		Unable to rely on past evidence to inform current decision-making Insufficient resources to support branding and marketing
Business	The archive team do not have the tools required for effective search and retrieval of digital holdings		Unable to provide access to information required to support business processes Loss of productivity/revenue
Business	Inability to reuse valuable information		Unable to provide access to information required to support business processes Loss of productivity/revenue Limits innovation Fall behind market/competitors
Higher Education and Research	Data is inaccessible due to lack of preservation		Inability to answer crucial research questions Gaps in the cultural/scholarly record Field of research is set back/compromised Loss of scientific legacy and the associated research opportunities Research repeated unnecessarily Loss of potential opportunities for collaboration Loss of reputation
Higher Education and Research	Data rendered usable through a lack of proactive use, updates, and checking		Inability to answer crucial research questions Gaps in the cultural/scholarly record Field of research is set back/compromised Loss of scientific legacy and the associated research opportunities Loss of potential opportunities for collaboration
Libraries	No active program /processes aimed at acquiring digital objects/collections		Data generated by the cultural and creative industries will be lost or inaccessible Failure to protect the living national record Primary sources for future research cannot be found, interpreted or re-used Failure to meet organisational goals Loss of reputation Loss of funding
Libraries	Organization does not move important digital/digitized objects into a preservation system		Data loss/corruption Unable to provide access to digital objects Loss of context/documentation Loss of reputation Loss of funding
Libraries	Do not adequately consider the preservation needs of complex digital objects, including new publication formats		Data generated by the cultural and creative industries will be lost or inaccessible Loss of context/documentation Loss of reputation Loss of funding
Museums and Galleries	Preservation processes do not adequately consider rendering and display.	Unable to correctly render files as originally intended Additional work required to address issues, including consultation with experts/the artist Loss of reputation Loss of funding
Museums and Galleries	Digital objects/collections are not captured in a suitable preservation system	Digital objects are unusable and un-displayable Loss of context/documentation Loss of reputation Loss of funding
Museums and Galleries	Absence of appropriately skilled and invested people responsible for digital preservation	Incorrect/inadequate preservation Preservation does not occur Loss of ability to access/render digital objects Loss of context/documentation Loss of reputation Loss of funding
Museums and Galleries	Absence of a documented workflow for the creation/acquisition and then maintenance of digital files	Incorrect/inadequate preservation Preservation does not occur Loss of ability to access/render digital objects Loss of context/documentation Loss of reputation Loss of funding

What Opportunities do preserved digital materials create?

Organization Type	Digital Preservation can…
All organizations	capture potential by providing greater scope for innovation and reuse of data
All organizations	transmit opportunities to future generations by ensuring the right data is available to the right people at the right time in the right format, for as long as necessary
Higher Education and Research	provide opportunities for raising funds through the reuse of existing data
Higher Education and Research	generate income and new service models through the reuse of existing data
Higher Education and Research	increase the potential for the re-use of digital material though established IPR
Libraries	create greater scope for innovation and reuse by using cultural and creative data at scale
Libraries	maintain access to digital outputs of cultural and creative industries which are essential for innovation, research, development
Libraries	transmit opportunities to future generations by ensuring the right cultural and creative data is available to the right people at the right time in the right format, for as long as necessary
Museums and Galleries	create efficiencies in workflow and processes, as well as potentially creating income through data re-use

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