DPC

The Digital Preservation Coalition (DPC) is owned and run by its members, renewing its leadership each year ensuring that members shape and oversee our programmes. We are pleased to announce a number of exciting changes for 2024:

Papers for the DPC Board Meeting – Monday 5th December 2023

Held online at 13:30

Agenda   DPC1223A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the Previous Meeting 29/09/23 and Actions (DPC1123B)

  • Matters arising

• Risks

  • Operational Risks (Verbal Update)

• Accounts

  • Annual Report, Financial Year 2022-23 (DPC1123D)

  • Audit Report, Financial Year 2022-23 (DPC1123E)

  • Management Accounts to 31st October 2023 (DPC1123F)

  • Emissions to 31st October 2023 (DPC1123G)

• Financial Forecast

  • Financial Forecast to 2027 (DPC1123H confidential)

• Approvals and Proposals

  • DPC Americas (Verbal Update)

  • DPC Netherlands (Verbal Update)

  • Nomination of New Chair

• Membership

  • New Members and New Enquiries

• Council Matters

  • Management and Governance Sub-Committee Q4 (DPC1123I)

• Notifications

  • Supporters Update

  • Digital Asset Registers

  • Novice to Know How Updates

  • Digital Preservation Handbook 3.0

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Rotation of Directors

  • AGM Tuesday 5th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Friday 29th September 2023

Held online at 14:00

Agenda    DPC0923A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the Previous Meeting 23/06/23 and Actions (DPC0923B)

  • Matters arising

• Risks

  • Operational Risks (Verbal Update)

  • Strategic Risks (DPC0923C)

• Accounts

  • Management Accounts to 31 st July2023 (DPC0923D)

  • Management Accounts to 31st August 2023 (DPC0923E)

• Financial Forecast

  • Financial Forecast to 2027 (DPC0923F confidential)

• Approvals and Proposals

  • Resolution DPC09231: To Amend Article 37 of the DPC’s Articles of Association: ‘With exception of the Executive Director and Financial Director, a director serves a maximum of six years but is then required to take a compulsory break of one year from being a director.’

  • Climate Action Plan (DPC0923G)

• Membership

  • New Members and New Enquiries

• Council Matters

• Notifications

  • Supporters Update

  • Digital Asset Registers

  • DPC Americas

  • DPC Netherlands

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Rotation of Directors and Chair 2024

  • Board Monday 4th December 2023

  • AGM Tuesday 5th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Friday 23rd June 2023

Held Online at 09:30

Agenda     DPC0623A

• Welcome and introductions

  • Apologies received

  • Conflicts of Interests

• Notes of the previous meeting 14/04/23 (DPC0623B) and Action Items

  • Matters arising

• Risks

  • Risk Management (verbal update)

  • Strategic Risks (DPC0623C)

• Accounting

  • Management Accounts to 30th April 2023 (DPC0623D)

  • Climate Action Plan and Carbon Audit (verbal report)

• Financial Forecast

  • Budget Proposal FY2023-4 (DPC0623E)

  • Financial Forecast to 2027 (DPC0623F confidential)

  • Alternative Budget and supForecast to 2027 (DPC0623G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters and Allied Organizations

• Council Matters

• Approvals and Proposals

  • Supporter Program 2023-4 (DPC0623H)

  • Registry Services Project (DPC0623I)

• Notifications

• Staffing

  • Future Proofing the DPC (Verbal update)

• Date of Future Meetings

  • Friday 29th September 2023

  • Monday 4th December 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Tuesday 14th April 2023

Held Online at 13:00

Agenda      DPC0423A

• Welcome and introductions

  • Apologies received and Conflicts of Interest

  • Register of Directors’ Interests

  • Appointment and Resignations of Directors:

  • Resolution DPC04231: That Michelle Donoghue, Vicky Plaine and Alicia Wise be appointed to the DPC Board with effect from 15th April 2023.

• Notes of the previous meeting 7/12/21 (DPC0423B) and Action Items

  • Matters arising

• Risks

  • Risk Register (verbal update)

  • Strategic Risks (verbal update)

• Accounting

  • Management Accounts to 28th February 2023 (DPC0423C)

• Financial Forecast

  • Subscription Rates and Other Financial Targets 2023-24 (DPC0423D)

  • Financial Forecast to 2027 (DPC0423E confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters and Allied Organizations

• Council Matters

  • Management and Governance Sub-Committee 5 th April 2023 (DPC0423F)

• Approvals and Proposals

  • DPC in the Americas (DPC0423G)

  • DPC office in the Netherlands (verbal report)

• Notifications

  • Novice to Know How 3 Project (verbal update)

  • Open Book Futures (formerly ‘COPIM’ Project, verbal update)

• Staffing

  • Future Proofing the DPC ((DPC0423H)

• Date of Future Meetings

  • Friday 23rd June 2023

• AOB

• Thanks and Close

Papers for the DPC Board Meeting – Monday 5th December 2022

Held Online at 14:00

Agenda  DPC1222A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests (update for 2022-3)

• Notes of the previous meeting 14/06/22 (DPC1222B) and Action Items 

  • Matters arising

• Risks

  • Risk Register (Verbal Update)

• Accounts

  • Draft Annual Report, Financial Year End 2021-2 (DPC1222C)

  • Audit Feedback Report 2021-2 (DPC1222D)

  • Management Accounts to 31st October 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC1222E)

  • iPres 2022 Draft Income and Expenditure Report (DPC1222F)

• Financial Forecast

  • Financial Forecast to 2027 (DPC1222G)

• Membership

  • Honorary Personal Membership 2022 (DPC Fellows)

  • New Members

  • New Enquiries

  • Supporters

  • Historic Memoranda of Understanding (Allied Organizations)

• Matters Arising from Council

• Approvals Proposals and Notifications

  • Updated Board Terms of Reference 20022-27 (DPC1222H)

  • Updates to Sub-Committee and Council Terms of Reference

  • Open Book Project

  • Novice to Know How 3

• Staffing

  • Annual Appraisals

  • Staff in the Netherlands and in Australia

  • Staffing Plan and Consultation 2022-27

• Dates of future meetings

• AOB

  • Rotation and election of directors

Papers for the DPC Board Meeting – September 2022

Recognizing the unusual amount of work represented by the iPres conference in September 2022, the Board decided to forego its scheduled meeting and to gather informally on the fringes of the conference. The requirement for transparency and reporting cannot be fully set aside so a briefing was prepared to keep directors informed of significant risks and financial movements in the period June to September 2022. Directors were invited to ask any questions relating to this briefing pack and, at their discretion, arrange an informal online meeting to discuss matter arising.

Papers for the DPC Board Meeting – Tuesday 14th June 2022

Held Online at 14:00

Agenda   DPC0622A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

• Notes of the previous meeting 24/03/22 (DPC0622B) and Action Items 

  • Matters arising

• Risks

  • Risk Register ( DPC0622C )

  • Strategic risks (verbal update)

• Accounts

  • Management Accounts to 30th April 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC0622D)

• Financial Forecast

  • Updated iPres 2022 Budget (DPC0622E)

  • Budget FY 2022-23 (DPC0622F)

  • Financial Forecast to 2027 (DPC0622G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Matters Arising from Council

  • New Strategic Plan

  • Sustainable Growth and Internationalisation

    • Variable Fees

    • DPC North America

  • Sustainable Structures and Operations

  • Historic Memoranda of Understanding (Inter-University Consortium for Political and Social Research 2008, Library of Congress 2004, NCDD 2018, Nestor 2012, National Library of Australia 2003, Open Planets Foundation 2013)

• Approvals Proposals and Notifications

• Staffing

  • Head of DPC Australasia and Asia Pacific

  • Covid 19 update

• Dates of future meetings

• AOB

Papers for the DPC Board Meeting – Tuesday 14th June 2022

Held Online at 14:00

Agenda    DPC0322A

• Welcome and introductions

  • Apologies received and Conflicts of Interests

  • Register of Directors’ Interests

  • Resolution to appoint Edith Halvarsson and Leslie Johnson with effect 25th February 2022

• Notes of the previous meeting 7/12/21 (DPC0322B) and Action Items

  • Matters arising

• Risks

  • Risk Register ( DPC0322C )

  • Strategic risks (verbal update)

• Accounts

  • Management Accounts to 31 st January 2022, including income and expenditure DPC Australasia and Asia Pacific (DPC0322D)

• Financial Forecast

  • Subscription Rates and Other Financial Targets 2022-3 (DPC0322E) 

  • iPres 2022 Budget (DPC0322F)

  • Financial Forecast to 2026 (DPC0322G confidential)

• Membership

  • New Members

  • New Enquiries

  • Supporters

• Matters Arising from Council

  • Management and Governance Sub-Committee 25th November (DPC0322H)

• Approvals and Proposals

  • Endangered Archives Project (ARCW / NLW)

• Notifications

  • Memorandum of Understanding with University of Melbourne (DPC0322I)

• Staffing

  • Head of DPC Australasia and Asia Pacific

  • Community Engagement Manager

  • Covid 19 update

• Dates of future meetings

• AOB

The Digital Preservation Coalition (DPC) is delighted to give members a preview of the next in its series of Technology Watch Guidance Notes, Environmental Impact and Digital Preservation by Eira Tansey of Memory Rising, today.

The new Guidance Note gives readers a brief but wide-ranging introduction to how digital preservation activities can both affect, and be affected by, environmental change. The report examines the implicit assumptions of digital preservation, and identifies how changes in the environment might require us to re-think the risks we face and our plans to mitigate such threats.

Paul Stokes is Subject Matter Expert (Digital Preservation) at Jisc

Buying a digital preservation system has never been a quick process. They’re expensive (and definitely NOT an unconsidered, impulse buy) which almost inevitably means a full public procurement exercise. Lead times from the initial consideration (”we need to do something about keeping our digital stuff usable”) to the final deployment of a shiny, new system can be of the order of years. A not inconsiderable part of that lead time can be used up in the procurement process; deciding what bells and whistles are actually needed, who needs them, why they’re needed, who can cater to those needs and who or what provides the MEAT (most economically advantageous tender).