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Slides and recording are now available for 'Virtualisation and Preservation' Event in Cambridge, 22nd July

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Slides and the recording from our 'Virtualisation and Preservation' event in Cambridge on 22nd July are now available online. We had a very enlightening day, with many interesting insights into the subject of preservation and the cloud. Many thanks to our speakers for coming and sharing their experiences with us and to our attendees for some lively discussion.

Our programme of events for 2014-2015 will be announced soon, so keep your eyes peeled for more details and we look forward to seeing you next year. 


Designed to last: RIBA takes major step to preserve the nations’ digital architectural records.

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The British Architectural Library of the Royal Institute of British Architects (RIBA) became the latest organisation to join the Digital Preservation Coalition last week.

“As a library, museum and archive with complex historic analogue and digital collections, we create, ingest, preserve and make accessible digital objects as a core activity,” explains Dylan Evans, RIBA’s Head of Systems & Services. "Our particular areas of interest include preservation strategies for e-Journals, digital photographs, born digital architecture and electronic design records (CAD, BIM and 3-D files), audio visual materials and databases."

“Joining the Digital Preservation Coalition will provide us with access to specialist resources, a unique network of peer advisors, and collaborative opportunities that are essential for the Library’s promotion, preservation and developments of its important architecture and design collections,” Dylan continues.

Executive Director of the Digital Preservation Coalition (DPC), William Kilbride said, “We have worked with RIBA for many years on activities relating to the management of born-digital architecture and design records and I am delighted to welcome them to the coalition. I’m thrilled they will now benefit from new partnerships through the DPC’s specialist network of members, taking their good work forward.

Click for more information about:


Vacancy at United Nations (New York) Information Management Officer

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Information Management Officer
Location: New York
Position type: full time temporary (6 months)
Salary: P-4 (approximately 88K USD per annum tax free)
Closing date: 31st July 2014

The United Nations Seeks to recruit a temporary Information Management Officer. Under the direct supervision of the Chief of the Archives and Records Management Section, Office of Central Support Services, Department of Management, the Information Management Officer will perform the following duties:

  • Manage the day-to-day operations of a sub-Unit in line with Section work plans. Provide advice and assist in the formulation of the Unit and Section's strategic plan.
  • Develop and implement strategies, policies and procedures for the management of the United Nations archives and records. Lead implementation of strategies policies and procedures by initiating and overseeing archival improvement projects, in particular relating to digital preservation. Advise United Nations officials and staff on archival issues and practices.
  • Plan, organize, oversee, coordinate and evaluate all work on: acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives, including digital archives.
  • Develop and implement strategies and tools for online public outreach and access to United Nations archives. Implement the Organisation's information security regime.
  • Provide advisory services Organisation-wide on recordkeeping practices; make recommendations relating to improvement and implementation strategies, resource requirements, file plans and retention schedules. Oversees organisation and maintenance of UN records, including disposal; identifies and protects vital records.
  • Assist the Section Chief in developing the Section’s plans for disaster preparedness, response and recovery and by monitoring archival repositories.
  • Carry out managerial responsibilities relating to Archives and Records Section compliance with administrative requirements relating to planning, budgeting, finance,contract management, human resources and facilities management.
  • Perform other duties as assigned.
  • Supervise one professional staff member and general service staff. Perform other duties as required.

For further details about the post and how to apply see the attached document.


The United Nations Archives and Records Management Section joins the DPC

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The DPC is pleased to announce that United Nations (UN) Archives and Records Management Section joined the coalition in March this year.

 “We believe it’s important for the UN to be seen to be active in digital preservation and being part of the DPC will provide the right kind support and expertise for our work to develop digital preservation capacity and capability within the UN’s Secretariat,” explains Bridget Sisk, Chief of the Archives and Records Management Section (ARMS).

ARMS acquires, preserves, and makes available material created or received during all UN business, ensuring that historically significant records are made available for a variety of research uses, including teaching purposes, legal proceedings, building plans, publications, television and radio programs.

 “In addition to helping us develop new partnerships with cognate or specialist agencies, we are looking forward to expanding our understanding of approaches to digital preservation through training and briefing days, as well as garnering insights from DPC research projects like TIMBUS and 4C,” Bridget continues.

Chair of the DPC Board, Laura Mitchell said, “I am delighted to welcome the United Nations to the coalition. As an international and disparate agency, ARMS has an enormous challenge in managing huge volumes of digital data generated by operations across the globe. We look forward to working together to address the particular challenges associated with an organisation of this nature, and hope that by becoming involved in the UN’s own outreach activities we will be able to take the DPC’s message to a wider international audience.”

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Vacancy at Archives New Zealand: Digital Preservation Process Administrator

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Digital Preservation Process Administrator
Location: Wellington (New Zealand)
Position type: Full time, permnanent
Salary: IT Band G (64,479 - 87,236 NZD)
Closing date: 5pm, Sunday 27 July 2014 NZ / 6am Sunday 27 July 2014 U.K. time BST

  • Key opportunity to mix technical capability with strong business involvement
  • Leading-edge all-of-government initiative

Archives New Zealand has a statutory responsibility for the long-term storage, preservation and accessibility of digital records. Archives New Z ealand is transforming the way it conducts its business by developing the capability to transfer digital records and preserve them over the long term.

The primary focus for the Digital Preservation Process Administrator is to provide business-focused technical support and specialist advice in relation to digital repository hardware and software infrastructure; and to the ingest of digital content into the digital repository.

Our ideal candidate will have a strong technical background in system administration and be used to basic server management and diagnostics. The role supports the overall administration of the Ex Libris Rosetta digital preservation system and configuration, and involves collaboration with the National Library of New Zealand, our preservation partner within the Department of Internal Affairs,. The Digital Preservation Process Administrator supports deposits to the digital repository through the creation of business workflows, resolution and recording of issues relating to the ingest process, and provides technical assistance with preconditioning and preservation actions and analysis. The person in this role will work closely with a team which includes digital preservation and technical analysts, and with business staff managing transfers, restrictions and access.

We're looking for a team player with a strong background working with data repositories, ingest and system configuration and management. You'll have excellent problem solving, analysis and communication skills, and enjoy working with different parts of the business to make sure that our infrastructure and processes are running smoothly. This is a busy role, which requires good organisation skills and flexibility, as you'll deal with both well established and emerging processes. Experience in digital preservation management and/or Ex Libris Rosetta long-term preservation system is a distinct advantage.

In return, you'll get to work on an exciting, all-of-government digital preservation initiative, that will change the way New Zealanders interact with Government records.

  • For more information and a job description, go to: http://www.bfound.net/detail.aspx?jobId=124679&CoId=164&rq=3
  • For more information please contact: Antony Moss, Director Client Capability on +64 27 476 0361 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Ensuring long-term access to digital publications by ‘Preserving eBooks.’

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The Digital Preservation Coalition (DPC) is pleased to announce the publication of the latest in its series of DPC Technology Watch Reports, Preserving eBooks this week. Written by Portico’s Amy Kirchhoff and Sheila Morrissey, and published in association with Charles Beagrie Ltd., this report discusses the current developments and issues with which public, national and higher education libraries, publishers, aggregators and preservation institutions must contend to ensure long-term access to eBook content.

Archive Services Product Manager for Portico in the USA, Amy explains that “an increasingly ‘digital native’ population with new expectations such as efficient automated search, retrieval and re-use of information, as well as cost pressures on the production and storage of new publications, have made the eBook as a mode of publication a fact on the ground for the foreseeable future.”

With this in mind, the report examines legal questions about the use, re-use, sharing and preservation of eBook objects; format issues, including the sometimes tight coupling of eBook content with particular hardware platforms; the embedding of digital rights management artefacts in eBook files to restrict access to them; and the diverse business ecosystem of eBook publication, with its associated complexities of communities of use and, ultimately, expectations for preservation.

Sheila adds that “while large-scale digitization of print books has created valuable and widely used digital surrogates for those books that are being put to uses impossible with print books, it has also introduced certain quality assurances issues, and has also embroiled institutions in legal entanglements arising from both the eBook’s similarity to, and difference from, its print source.”

Collections Management Officer at the University of North Carolina, Luke Swindler, admires the way the report “sketches the salient issues at levels and in terms that its varied audiences can understand,” and goes on to observe that “a major strength of the report is the recognition of and close attention to the coupling of e-book content with its corresponding software (including intellectual property and digital rights management restrictions) and the hardware/platform envelope.”

While Preserving eBooks will be well received by libraries, scholars and publishers, the report also includes generic lessons in this field of interest for the wider digital preservation community, covering relevant legal, economic and service issues.

Read Amy Kirchhoff and Sheila Morrissey’s report Preserving eBooks by downloading it from the DPC website now.


Digital Preservation Awards 2014: Second Call for Nominations

Created on Monday, 30 June 2014 12:36

There is just one month remaining until the Digital Preservation Awards 2014 deadline for entries on 28th July 2014, and those wishing to gain recognition for their hard work in digital preservation are encouraged to enter now!

Created in 2004 to raise awareness about digital preservation, the Digital Preservation Awards are the most prominent celebration of achievement for those people and organisations that have made significant and innovative contributions to ensuring our digital memory is accessible tomorrow.
“We run these awards for the whole community of people interested in digital preservation. So we’re asking that whole community to spread the word and to support the awards,” explains Digital Preservation Coalition (DPC) Executive Director, William Kilbride. “We’ve already had a great response but there’s still plenty of time for people to make their nominations.”

The Digital Preservation Awards are open to all. There is no restriction on public or private sector and there is no restriction to whether the applicant is a member of the DPC or where they are based.

The Digital Preservation Awards have been celebrating excellence for 10 years now and is being supported by some leading organisations in the field including the NCDD and Open Planets Foundation. Hosted by the Wellcome Trust, alongside the 4C and DPC’s ‘Investing in Opportunity’ Conference at the same venue, their newly refurbished London premises will add to the glamour of the awards ceremony on Monday 17th November.

The finalists and winners will attract significant publicity and a deserved career boost, both at organisation and individual level. Those who walk away with a Digital Preservation Award on the night can be proud to claim to be amongst the best projects and practitioners within a rapidly growing and international field.

Full criteria for each category and the rules of entry are provided on the DPC website: http://www.dpconline.org/advocacy/awards/digital-preservation-awards-2014

The deadline for entries is 28th July 2014. To be in with a chance of winning, enter the Digital Preservation Awards 2014 today.

For the latest news on the 2014 Digital Preservation Awards keep an eye on the DPC website, follow @williamkilbride on Twitter or search #DPA2014.


Virtualisation and Preservation: How cloud computing changes what we think about digital preservation: Cambridge 22nd July

Created on Monday, 30 June 2014 07:47

DPC is delighted to invite members and guests to its latest briefing day: Virtualisation and Preservation: How cloud computing changes what we think about digital preservation in Cambridge on 22nd July. 

Cloud-based approaches to storage and computing are having a profound impact on how individuals and agencies interact with computing resources.  Desktop software and hard disk storage which tie users to a particular location and a fixed platform are rapidly being replaced by online services in which everything is available everywhere: computing power and data storage becoming utilities to be paid for on demand. By unleashing enormous economies of scale and scope, storage capacities are transformed; computing power can adapt to need; while intricate requirements can be met with apparently infinite flexibility. 

These approaches have the potential to transform preservation.  The opportunities for storage whilst recognising the challenges of securing, managing and exiting cloud storage provide an obvious starting point for any archive struggling to cope with quantities of data.  But the cloud is not simply about storage, providing new capabilities too, enabling more flexible responses to the preservation challenge.  For example, the ability to virtualise on demand transforms the practical application of how entire computing environments can be recreated, whether by reconstructing desktops or simulating the operation of hardware.  Although distinct from emulation, virtualisation via the cloud has the potential to help the preservation community overcome many of the long-standing barriers to emulation, with consequent opportunities for managing the authenticity, interdependencies and performance of digital materials.  It wakes a largely dormant debate about emulation over migration and it has important implications for the capture, collection and maintenance of technical metadata.

This one-day workshop will give DPC members a chance to debate the implications of cloud computing and virtualisation for preservation.  Case studies of cloud-based preservation services will be presented and consideration will be given to how the development of virtualisation services may transform preservation.

For more information including registration and outline programme see:



‘Investing in Opportunity: Policy Practice and Planning for a Sustainable Digital Future’ - Conference registration now open

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Registration is now open for the exciting two day digital preservation conference ‘Investing in Opportunity: Policy Practice and Planning for a Sustainable Digital Future’ which will take place at the Wellcome Trust in London on 17th – 18th November 2014.

Funded by the European Commission, ‘Investing in Opportunity’ is a free conference but places are limited so booking is essential to avoid disappointment. Register now.

Brought to you by the 4C project (Collaboration to Clarify the Costs of Curation) and the DPC (Digital Preservation Coalition), the conference will compare the strategic economic aspirations of funders and policy makers against the practical experience of digital preservation, including perspectives from practitioners, vendors and users of digital preservation services.  It will identify emerging best practice and will provide a forum for needs and practical requirements to be articulated. 

Participants will be invited to review key 4C Project deliverables, considering the implications of these resources and providing the opportunity to shape these to suit community needs before they are submitted to the European Commission.  In particular participants will have a final chance to influence the soon to be published Digital Curation Roadmap.

The conference also coincides with a ceremony at which the biennial Digital Preservation Awards will be presented.

Who should come?

This conference will be beneficial to:

  • Research funders
  • Funders of digital infrastructure
  • Collections managers, librarians, curators and archivists in memory institutions and higher education
  • Information and records managers in regulated sectors whether in the public or private sector
  • CIOs and CTOs in organisations with commercial intellectual property such as publishers or content creators
  • Vendors and developers with digital preservation solutions
  • Researchers who have an interest in using well curated digital content whatever its size, provenance or content type Agencies and SMEs with a commercial interest in curated information

Digital content creators, curators and funders alike, across public and private sectors, will find relevance in addresses from leaders in digital curation. Their insightful analyses of the state of the art in digital curation will remind us all of the need to make smart investments now, buying ourselves options for the sustainable digital future we are striving to achieve. And the 4C project will aim to show us how.

Keep an eye on the 4C Project and DPC website for conference theme and speaker announcements. For the latest ‘Investing in Opportunity’ Conference news follow @4c_project on Twitter or search #IIO2014.


DPC Consults Members about Strategic Plan 2015 Onwards

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The DPC is consulting members about the next iteration of its strategic plan 2015-18. A consultation document has been published for discussion at our planning day in York on 24th June.  All members are welcome to comment and contribute:

.... or join us for a webinar that reviews the strategic planning process on Friday 25th July (1400-1500)


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