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Recording now available for DPC 'Technology Bytes' webinar with Ricardo Vieira, INESC-ID on the TIMBUS Project's HoliRisk Tool
UN ARMS seeks consultant to assist in revising SOPs for accessioning digital records
- Digital records management consultant
- United Nations Secretariat Archives and Records Management Section
Background and context
The Archives and Records Management Section (ARMS) of the United Nations Secretariat identifies, preserves and provides access to records that document the history of the UN. ARMS is responsible for all aspects of recordkeeping within the United Nations Secretariat, ranging from measures to ensure that UN officials create records in the course of their duties, through the management of records in UN offices, to preserving and making records of continuing value accessible as archives.
On an ad hoc basis ARMS has received digital records through a range of means and transfer instruments, and in a variety of formats and on a variety of media from Secretariat offices for over 10 years. ARMS is currently developing an enterprise guidance/governance framework for a digital continuity and preservation programme to be implemented by a range of stakeholders in the Secretariat, including content providers and ICT professionals.
However, until an enterprise approach is fully implemented, it is likely that ARMS will continue to receive ad hoc transfers of digital records. While established procedures and tools are in place for the transfer, acceptance, and accessioning of hard-copy records, they have not been fully developed for digital records and ARMS is seeking to develop Standard Operation Procedures (SOPs) for ad hoc transfers of digital records in line with accepted best practices, norms and standards.
Term of Reference
ARMS seeks an expert to assist ARMS in the development of Standard Operating Procedures (SOPs) for accessioning digital records, in specific, by reviewing draft SOPs and related guidance and using three (3) case studies. The SOPs will be used by ARMS staff.
The consultant must have experience of, and expertise in, the acquisition and implementation of digital records that have digital continuity requirements. The consultant’s advice and actions must be consistent with ARMS’ target and current digital preservation standards (e.g. OAIS/ISO 14721, PAIMAS/ISO 20652, and ISO 16363) and best practices.
The consultant will work with an ARMS Project Manager to review the accession practices for three datasets that ARMS has received. The datasets reflect the three principle ways in which, historically, digital archives have been transferred to ARMS. The datasets contain highly sensitive information. The records are of enduring value and will require preservation.
Objectives and targets
Improve processes for accessioning digital records by providing expert advice and assistance to ARMS.
Tangible outputs of the work assignments
Revised draft SOPs for the three datasets. Summary information about the datasets:
- A dataset comprised of born-digital records in a variety of formats (Microsoft Office files, PDFs, audio files, video files, emails) and analogueThe dataset is approximately 20 GB. ARMS provided support to the creating office during the winding-down phase in 2014.
- Digital surrogates (preservation and access copies) generated from analogue originals already accessioned and/orThis collection is a combination of audio-visual records files extracted from floppy disks which were delivered on a multiple media (hard-drives and LTO tapes). The total volume of this dataset is approximately 1.5 TB. All audio was digitized as WAVE and MP3 files, and all video was digitized as ProRes 422 and H.264 files. Files from the floppies were largely backup files in text format. ARMS managed a preservation process in 2014 that produced the digital copies.
- A dataset comprising a database with digital object storage currently stored offline on secured external hard drives or on stand-alone servers. The database 47519 records and 11818 digital objects. It is a TRIM v.6 database running on a Windows SQL server, size total to about 200G; the digital objects are in PDF format, and the volume is approximatelyThe server has four hard drive backup copies, and a password secured LTO tape backup copy. ARMS managed the winding down and transfer of this dataset to ARMS in 2012-2013.
Delivery of Services
The consultant will work with ARMS for three (3) business days, including two days on-site at UN HQ in New York.
The consultant must be able to provide services before 8 May 2015 and deliver revised draft SOPs within two (2) weeks of on-site work at UNHQ.
Payment will be contingent of the completion of 3 days of service and delivery of drafts.
ARMS will provide the consultant with:
- Existing relevant SOPs (including drafts), standards and guidelines
- Detailed technical information about TRIM, its configuration, metadata elements, etc.
- Known contextual and technical information about the datasets
- Information on resources, budget, ICT capability and requirements within ARMS and, as necessary, within the Secretariat.
- Brief statement of the objectives of the consultancy
- A list of similar materials developed by the proposer, with brief description and technical details, ideally supported by sample content
- Two references
- Fee, inclusive of all expenses, for the delivery of 3 days of services and draft SOPs
ARMS : https://archives.un.org/
10 March 2015
The Bank of England Archives joins the Digital Preservation Coalition (DPC)
The DPC is delighted to welcome the Bank of England Archives as its newest member.
The Bank of England Archive contains over 80,000 files and individual records relating to all aspects of the history of the Bank and its work, dating from its foundation in 1694 to the present.
“As part of its mission to promote the good of the people of the United Kingdom by maintaining monetary and financial stability, the Bank of England is committed to being open and accountable,” explains Dr. Mike Anson, the Bank of England’s Archive Manager. “To underpin this transparency the Bank of England Archive collects, stores and makes available Bank records which are of business and research value.”
“Joining the DPC is an important step towards the Bank meeting the digital challenge. We hope it will give us access to specialist knowledge and advice, the experiences of other information professionals, especially those in the business field. As a member of the board, we are also looking forward to being involved in the development of digital preservation more generally.”
“It is a great pleasure to welcome the Bank of England Archives to the DPC,” said Laura Mitchell, Chair of the DPC and Deputy Keeper of the Records of Scotland. “It is very encouraging that more and more organisations from across both public and private sectors are actively working to managing this so-called ‘digital dark age’ and to see this reflected in our membership. This means that we are in an increasingly strong position to address the specific challenges faced by those organisations from within corporate environments, as well of those within the public sector.”
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Registration now open for 'IT's Personal: collecting, preserving and using personal digital archives,' London, 28th April 2015
The Digital Preservation Coalition (DPC) is delighted to announce details of a specialist briefing day dedicated to the subject of Personal Digital Archives in London on Tuesday 28th April.
"For a decade or more, family photographs, home movies, private correspondence, personal journals and all manner of individual creativity has been digital," explains DPC Executive Director William Kilbride. "Only a very small fraction of that is comfortably accommodated in corporate archives. So, without appropriate and thoughtful action, future generations might be faced the unappetising prospect of a digital memory dominated by corporate and civic actions and denuded of personal narrative."
Introduced by Yale University's Gabriela Redwine, this one-day workshop will give DPC members and guests a chance to debate the implications of personal digital archives. Case studies will be presented and consideration will be given to what future and emerging trends may change how archivists, curators, researchers and members of the public collect, preserve and use these complicated but vital sources.
Priority registration is free for DPC members and and costs £250 per person for non-members in attendance. Places are strictly limited and should be booked in advance. Registration will close on 17th April and early booking is recommended as this event is expected to be popular.
Registration now open for the next in the series of the DPC’s ‘Technology Bytes’ and ‘Digital Preservation in Action’ Webinar Series
The second series of 'Technology Bytes' webinars and a new series on ‘Digital Preservation in Action’ offer a deep dive into some of the available tools, techniques and their practical application in real organisations. Both series will provide an opportunity understand the strengths of some of the newest tools and innovations available, how these might be best applied to digital preservation in practice, as well as providing a platform for members to voice their needs and concerns directly to representatives of a wide range of tool developers and providers.
Places are limited and registration is essential, for members-only. For more details and to register, see the DPC website:
Vacancy at the Parliamentary Archives, London: Head of Information & Records Management
Head of Information & Records Management
- Location: London
- Position Type: Permanent, Full time
- Salary: £49,083 - £61,741 per annum
- Closing Date: 23 March 2015
Would you like to lead information and records management at the Parliamentary Archives in London?
This is a rare and exciting opportunity to lead the development and delivery of information and records management policy and practice at Parliament, and as an integral part of a major national archive, with a particular emphasis on engaging proactively with the challenges and opportunities of records management in a complex and rapidly-evolving technological and political environment. The Information & Records Management Service of 9 staff supports the administrations of both Houses; it develops, advises on and implements information management policies and practices (including the corporate Information & Records Management Policy) for the end-to-end management of current Parliamentary business information, including its retention and disposal, in order to meet operational business needs, statutory and fiscal requirements, and public expectations, and to mitigate corporate risks. It develops partnerships in the business to deliver workable, practical policies and solutions for managing information. Key strategic priorities for the team include contributing to the Meridio replacement project and leading the records management elements; developing and delivering a defensible disposal strategy; planning and facilitating an information management assessment across both Houses, including a review of Section 46 compliance; developing and embedding the concept of digital continuity across Parliament; defining realistic, achievable and measurable performance indicators; and embedding and monitoring delivery of the customer service charter and recently-revised Information & Records Management Policy.
You will be an experienced information management professional, with excellent leadership, interpersonal, negotiation and influencing skills, and proven experience of records management service delivery and of implementing and embedding electronic records management systems. This will be underpinned by a high level of familiarity with major development trends in ICT, and the ability to innovate and act as an ‘intelligent client’ for the Archives. You will be experienced in managing and developing staff and leading or participating in project or programme boards. You will have excellent communication skills, an understanding of change management, and an appreciation of the historical, legal and constitutional importance of the archive collections of Parliament.
For more details see the vacancy notice, job description and online application form at: https://houseoflordsjobs.engageats.co.uk/.
For an informal chat, please contact Adrian Brown on +44 (0) 20 7219 3071 or at brownad [at] parliament.uk
Invitation to attend Digital Asset Management (DAM) Conference, 25-26 June 2015
The Digital Preservation Coalition and its members are invited to attend the upcoming Henry Stewart DAM Europe conference, taking place in London on 25th & 26th June 2015. DAM Europe 2015 is the premier destination for everyone involved in the capture, storage and application of digital media assets, with interactive panel discussions and detailed, practical case studies from prominent end-users in the DAM community. Join your peers for two days of sessions and benefit from valuable insights and practical advice that you can bring back to your organisation and implement straight away.
Session topics will include:
- How to select (or replace) a Digital & Media Asset Management System
- DAM Change Management: People and Processes First, Then Technology
- Bringing Metadata and Assets Together
- DAM & PIM – a case study from Philips
- DAM Logistics - when your DAM is more warehouse than library
- DAM and Web 3.0
- Rights + DAM = Value
- DAM Conversations: Join your peers in roundtable discussions
Check out the full details on the event website and we look forward to welcoming you and your colleagues to this event in June.
Register before 27th March and save up to £200 with Super Early Bird
Plus, save an additional £100 with code DPC100
Henry Stewart Events are grateful for the support of Event Media Partner:
Recording now available for DPC 'Digital Preservation in Action' webinar with Rioghnach Ahern, Wellcome Library
The recording from our DPC 'Digital Preservation in Action' webinar session with Rioghnach Ahern of the Wellcome Library is now available online. Members can watch the recording of Rioghnach's presentation in the members area of the DPC website using their login.
Hydra Europe digital repository events Spring 2015
The Hydra Project is pleased to announce two Hydra Europe events for 2015, taking place this coming April, at LSE Library, London.
Hydra offers a core repository solution which can be adapted to meet different needs, for example digital collection management, self deposit repositories, open access publication, research data management, and more. Originally developed by the Hydra Project, it is open source software released under the Apache 2.0 licence. The Project now has 27 Partners internationally (and counting) and a wide range of users working together as a community to add to Hydra's capability.
For more information on Hydra, please visit http://projecthydra.org
Hydra Europe Symposium (23-24 April 2015)
A free, one- or two-day event for digital collection managers, collection owners and their software developers to learn about Hydra and how it can support a wide range of digital content management needs. There will be two parallel strands, one aimed at “less technical” attendees and the other at “more technical" attendees. For the less technical, the Thursday programme is aimed at giving an overview of the Project and what it means to adopt Hydra; the facility exists to book for the Thursday sessions only. Friday’s sessions will dig deeper to explore topics of current relevance.
Programme and further details: https://wiki.duraspace.org/display/hydra/Hydra+Europe+Spring+Events+2015
Hydra Camp London (20-23 April 2015)
A technical training event run on Hydra’s behalf by Data Curation Experts that enables developers to learn about Hydra and how to get up and running with a local solution.
Further details - https://wiki.duraspace.org/display/hydra/Hydra+Europe+Spring+Events+2015
Recording now available for DPC 'Technology Bytes' webinar with Luis Faria on SCOUT
The recording from our DPC 'Technology Bytes' webinar session with Luis Faria on the SCAPE Project's SCOUT tool is now available online. Members can watch the recording of Luis's presentation in the members area of the DPC website using their login.
- 'Professor (HATII)' Vacancy with the University of Glasgow, School of Humanities
- Registration now open for the fifth in the series of the DPC’s ‘Technology Bytes’ and ‘Digital Preservation in Action’ Webinar Series
- 'Getting Started in Digital Preservation' Roadshow 2015 - Dates announced
- 'Management, Preservation and Publishing of Digital Data for Archaeologists' Workshop at the University of Leicester, 9th-10th March
- Early bird registration rate extended for Archiving Tomorrow 2015 Conference, Birmingham, 12th - 13th March 2015
- Registration now open for the fourth in the series of the DPC’s ‘Technology Bytes’ and ‘Digital Preservation in Action’ Webinar Series
- Recording from DPC 'Digital Preservation in Action' with Fran Baker at the Universty of Manchester now available
- Vacancy at The British Library: Repository Manager
- iPres2015, Call for Papers Announced
- Vacancy at Strathclyde University: Institutional Repository Support Assistant (open contract)
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