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Comments Welcome: New Edition of the Digital Preservation Handbook

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The DPC, with the assistance of Charles beagrie Ltd is scoping and planning for a new edition of the online Digital Preservation Handbook and would be very grateful if you could contribute your needs and views to this work.

The Digital Preservation Handbook, written by Neil Beagrie and Maggie Jones, is hosted by the Digital Preservation Coalition (DPC), which makes the Handbook freely available as an online resource. The Handbook provides an internationally authoritative and practical online guide that is heavily used for continuous professional development, for university students, and for training in digital preservation.

The National Archives is working together with other stakeholders including Jisc and the British Library, to support the Digital Preservation Coalition in updating and revamping the Handbook. It is anticipated that its revision will be modular and undertaken over a two year period. We request your input via a short online survey.

There are a maximum of 13 questions in total and the survey should take around 10 minutes of your time to complete.

The online questionnaire is accessible at: https://www.surveymonkey.com/s/DPHandbook and the survey will close on Wednesday 16th June.

Thank you in advance for your participation. Your input will make a significant contribution to the scoping of this important online resource and the scheduling of modules for publication.


Vacancy at the Bodleian Libraries Oxford: Digital Engineer

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Digital Engineer
Salary Range: Grade 7: £29,837 - £36,661 p.a.
Post Type: Full time, fixed term, 1 year
Location: Oxford
Closing Date: 1200 on 16th June (extended from 28th May)

Bodleian Digital Libraries Systems & Services (BDLSS) provides systems and services in support of Bodleian digital collections. These collections have rapidly expanded in recent years to include digitised books, manuscripts and maps, audio, video, databases and company and personal archives. The BDLSS Digital Asset Management System (DAMS) infrastructure is designed to provide a common hosting and preservation platform for these collections.

BDLSS seeks to recruit an experienced and capable person to manage the migration of collections and collections systems from projects to production services hosted by the DAMS. This is a hands-on technical role requiring strengths in Linux, PHP and Python as well as an appreciation of the SDLC and service management.

The postholder will be a member of the team within BDLSS working closely with the Digital Library Architect, and reporting to the R&D Project Manager, BDLSS.

The successful candidate will have relevant qualifications and/or experience in an IT-related environment and have a wide range of technical knowledge and experience.

This post is available immediately and will be fixed-term for 1 year.

Due to the nature of this post, candidates will be required to undertake a Disclosure Scotland check as well as a financial background check. The possession of a criminal record or poor financial background will not necessarily prevent an applicant from obtaining this post, as all cases are judged individually according to the nature of the role and information provided.

You will be required to upload a supporting statement as part of your online application. Your supporting statement should list each of the essential and desirable selection criteria, as listed in the further particulars, and explain how you meet each one. CVs will not form part of the selection process.

Applications must be made online before 12.00 midday on 16th June (extended from 28 May) 2014 to be considered. Interviews are expected to take place on 6 June 2014.

For more information see http://www.bodleian.ox.ac.uk/about-us/jobs#vacancy-113341


Save the Date – DPC and 4C ‘Investing in Opportunity: Policy Practice and Planning for a Sustainable Digital Future’ Conference on 17th - 18th November 2014

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The Digital Preservation Coalition and the 4C Project are delighted to announce that their exciting two day digital preservation conference ‘Investing in Opportunity: Policy Practice and Planning for a Sustainable Digital Future’ will take place at the Wellcome Trust in London on 17th – 18th November 2014.

Working jointly with the membership of the DPC, the EC funded conference will compare the strategic economic aspirations of funders and policy makers against the practical experience of digital preservation, including perspectives from practitioners, vendors and users of digit preservation services.  It will identify emerging best practice and will provide a forum for needs and practical requirements to be articulated. 

The conference also coincides with the hotly anticipated ceremony for the presentation of the 2014 Digital Preservation Awards which returns this year.

‘Investing in Opportunity: Policy Practice and Planning for a Sustainable Digital Future’ is a free conference but places are limited so booking is essential. Registration for the conference opens on 22nd June: http://www.dpconline.org/events



Recording from DPC 'Technology Bytes' with Nir Sherwinter from Ex Libris now available

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The recording from the latest in our series of DPC 'Technology Bytes: Tools and Services for Digital Preservation in Bite-Sized Chunks' with Nir Sherwinter from Ex Libris is now available. Members can watch the recording of Nir's presentation in the members area of the DPC website using their login. 


Vacancy with the United Nations: Digital Archivist

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Digital Archivist, P-3
Location: The Hague
Salary: Not disclosed
Position Type: Full time, Temporary (3 months in the first instance)
Deadline: 4th June 2014

The position of Digital Archivist is located in the Archives and Records Section, The Hague Branch, Registry. Under the supervision of the Chief Archivist / Deputy Chief Archivist, the incumbent will be responsible for the management of the digital records of the Mechanism for International Criminal Tribunals (Mechanism) and the digital component of the International Criminal Tribunals’ Archives (“ICT Archives”).


  • Contribute to the development of strategies, policies and procedures for the management of Mechanism records:  Implement strategies, policies and procedures, in collaboration with the other archivists; Advise Mechanism officials and staff on recordkeeping issues and practices; Participate in recordkeeping improvement projects, contributing to feasibility studies, analysis, design, development and implementation and assisting with recruitment/procurement of specialist skills or materials;Contribute to the development and delivery of recordkeeping training programmes for Mechanism staff.
  • Contribute to the development and implementation of strategies, policies and procedures for the management of the ICT Archives and the provision of access to them:  Implement strategies, policies and procedures, in collaboration with the other archivists and the Associate Research Officer; Plan, organise, lead, monitor and evaluate work on acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives; Plan, organise, lead, monitor and evaluate work on preparation and dissemination of finding aids for archives; Research, analyze and evaluate new systems or tools for the management of archives, and make recommendations for their deployment; Advise on and recommend measures to enhance the accessibility of archives; Advise on the determination of requests for access to archives.  If access is approved, provide access, and information and assistance to requesters, in collaboration with the Associate Research Officer; Assist the Chief Archivist / Deputy Chief Archivist in advocacy and outreach programmes.  Conduct research and prepare presentation and publicity material.
  • Contribute to the management of the Section’s records repositories: Ensure that repositories are maintained and managed in accordance with required standards; Manage the transfer of records and archives from client offices to the Section’s repositories; Manage the deaccessioning and disposition of records and archives, in accordance with established policies or instructions from client offices.
  • Participate in the implementation of the International Criminal Tribunals’ information security and access regime.  Liaise with client offices regarding information security classification, and implement decisions on classification/declassification, in collaboration with the relevant legal officer and Associate Research Officer.
  • Contribute to the development and implementation of the Section’s plans for disaster preparedness, response and recovery. 
  • Supervise, guide and train support staff.  Supervise the work of contractors and consultants.
  • Contribute to the continuous improvement of the Section’s operations and services by: keeping abreast of professional developments; supporting audits of the Section’s work; participating in internal reviews of the Section’s work, recommending improvements and implementing approved initiatives.
  • Assist the Chief Archivist / Deputy Chief Archivist in planning, budgeting, procurement, finance, human resources or facilities management, as required. 
  • Perform other duties as required.

Created on Wednesday, 21 May 2014 12:53

Informal notes are now available from the Information and Records Management Society conference in Brighton 19-20th May.  This also includes access to the manuscript of William Kilbrode's invited paper 'Silent Running Silent Futures: Why records managers need to engage with digital preservation and vice versa.

These notes are available to members with a great deal of other informal briefing material online at http://www.dpconline.org/members/conference-reports (login required)


Vacancy with HATII, University of Glasgow: Lecturer / Senior Lecturer

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Lecturer/Senior Lecturer in Information Studies University of Glasgow
Location: Gilmorehill, Glasgow
Salary: £47314-53233
Position Type: Full Time, Permanent
Deadline: 8th June 2014

The Humanities Advanced Technology and Information Institute at the University of Glasgow is building on its innovative research and teaching program in information management and data curation. We seek a creative, forward-thinking leader to join our team and work collectively to catalyze this growth.

The individual will have a strong commitment to excellence in both research and teaching and be excited by and able to thrive in a diverse, intellectually stimulating, multi-disciplinary environment. Recently designated one of only four iSchools in the UK, the post holder will work to establish links with other iSchools in the UK and internationally.

Scholars from all areas of library and information science, information management, digital humanities and related fields are welcomed. Specializations of particular interest include the following with an emphasis on curation, management and reuse of data in the context of institutional settings such as cultural heritage organizations, museums, libraries and archives:

The details of the post and how to apply can be found here:

http://www.gla.ac.uk/about/jobs/vacancies/ reference: A60098


Recording from DPC Briefing Day 'Preserving eBooks' with Sheila Morrissey now available

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The recording of Sheila Morrissey's opening session from our hugely successful briefing day on 'Preserving eBooks' is now available for members to view online. Members can watch the recording of Sheila's keynote address in the members area of the DPC website using their login. 


Recording from DPC 'Technology Bytes' with Martin Springell from Preservica now available

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The recording from the latest in our series of DPC 'Technology Bytes: Tools and Services for Digital Preservation in Bite-Sized Chunks' with Martin Springell from Preservica is now available. Members can watch the recording of Martin's presentation in the members area of the DPC website using their login. 


Preserving eBooks: members' preview of new Technology Watch Report

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DPC is delighted to give members a preview of its latest Technology Watch Report: Preserving eBook by Amy Kirchhoff and Sheila Morrissey of Portico.

‘There are some serious preservation risks associated with the formats in which eBooks are created, explained the authors.  ‘This is particularly true for proprietary formats, and those tied to a commercial vendor’s hardware platform or distribution system.’

This report discusses current developments and issues with which public, national, and higher education libraries, publishers, aggregators, and preservation institutions must contend to ensure long-term access to eBook content. These issues include legal questions about the use, reuse, sharing and preservation of eBook objects; format issues, including the sometimes tight coupling of eBook content with particular hardware platforms; the embedding of digital rights management artefacts in eBook files to restrict access to them; and the diverse business ecosystem of eBook publication, with its associated complexities of communities of use and, ultimately, expectations for preservation.

‘We’re delighted to add this latest report to the series’, said William Kilbride of the DPC, ‘and to release it to members first.  Although the report stands up on its own, it has strong connections to other reports in the series especially Preserving eJournals and Web Archiving which were published last year.  In that sense it’s the third volume of an informal ‘Preserving e-Publications’ trilogy.’

The report is available online at: http://www.dpconline.org/publications/technology-watch-reports (login required) and will be released to the public in late June.


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