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Digital Preservation Awards 2014 launched at Jisc Digital Festival

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The Digital Preservation Coalition is proud to announce that the prestigious Digital Preservation Awards will make its return this year. The Digital Preservation Awards is the most prominent celebration of achievement for those people and organisations who have made significant and innovative contributions to maintaining a digital legacy, with the gala ceremony becoming a hotly anticipated date for all events diaries.

"The threats to the digital estate are distinctive, and the tools and processes of traditional archiving and conservation are not sufficient to ensuring ongoing access anymore," explains Executive Director of the DPC William Kilbride. "We need a strong community and people who are willing to roll their sleeves up and work hard to make progress in digital preservation. This awards ceremony celebrates and recognises that hard work, and we believe it is vital for encouraging others to do the same."

Established in  2004, the Digital Preservation Awards' hunt for this years’ outstanding contributors will begin as details of the Digital Preservation Awards will be announced at the Jisc Digital Festival (Digifest) on 11th – 12th March this year.

Last year big winners on the night included the University of London Computer Centre for their Digital Preservation Training Programme (DPTP); the PLANETS project which brought together memory institutions, small businesses, major technology providers, and research institutions from across Europe to build practical services and tools to help ensure long-term access to digital cultural and scientific assets; and the Archaeology Data Service at the University of York for its innovative business model which allows it to preserve an extraordinary range of data while providing free access to all comers. 

This year promises to be bigger and better with more categories and a greater chance to secure one of the prized Digital Preservation Awards.

Visit the DPC at stand 19 at Digifest for information on how to enter the Digital Preservation Awards 2014. More details will be announced shortly on the DPC website: http://www.dpconline.org/advocacy/awards/digital-preservation-awards-2014


Created on Monday, 03 March 2014 12:26

DPC is delighted to announce that registration is now open for two more iterations of its popular ‘Getting Started in Digital Preservation’ roadshow – in London 4th April and in St Andrews 2nd May: http://www.dpconline.org/events

The workshops are free for members and heavily subsidised for the public so they are filling quickly and early registration is recommended. These two dates have been added in response to special requests by DPC members.  More dates will be added later in the year elsewhere in the UK and Ireland.  DPC is interested to hear from any other members who might be willing to host a roadshow.


CyMAL joins the Digital Preservation Coalition

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The DPC is pleased to announce that the Welsh Government, through its CyMAL: Museums Archives and Libraries Wales division joined the coalition on 18th December 2013.

‘The Welsh Government is concerned with ensuring the safekeeping of Wales’ digital resources, for access now and in the future. CyMAL is the policy division which promotes and protects the culture and heritage of Wales by supporting its museums, archives and libraries,’ explains Linda Tomos, CyMAL’s Director.

‘Digital preservation is a key challenge for museums, archives and libraries in Wales,’ she continues. ‘Membership of the DPC provides us with opportunities to share knowledge and expertise and collaborate with the wider digital preservation community. By joining DPC as an Associate Member we will be better positioned to support the sector in Wales to develop its digital preservation capacity, and play an active role in this community.’

Executive Director for the DPC, William Kilbride welcomed the Welsh Government to the coalition. ‘We are delighted that the Welsh Government has joined the coalition. As our fourth Welsh member, we are really looking forward to working with CyMAL to support and develop professional standards, expertise and skills, as well as facilitating research and baseline information across this sector in Wales.’

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Recordings from 'The Future of Registry Services' now available for members

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The recent DPC Webinar with the National Library of New Zealand on the Future of Technical Registry Services was recorded.  It is now available for members to view along with documents supplied to participants. 


DPC joins collaboration to create an electronic ‘ark’ for digital and paper-based records

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With an award of £6M from the European Commission, the E-Ark project will bring together a collaboration of archiving and digital preservation specialists to create a revolutionary method of archiving data, addressing the problems caused by the lack of coherence and interoperability between the many different systems in use across Europe. The system will ensure current digital archives, including ‘big data,’ are future-proofed and sustainable.

Digital preservation specialists at the University of Portsmouth are leading the project, which involves over a dozen major partners including a core group of European national archives. The University’s Dr Janet Delve and Professor David Anderson are tackling what they describe as a mammoth undertaking to address an issue which becomes larger by the day.

Dr Delve said: “The size of the problem is huge. We are looking at years of accumulated data across almost 30 countries that have been stored using a variety of different methods and on different systems. With the onset of e-government and open data initiatives, archives now have to cope with storing huge amounts of digital material. The size of the problem is growing because of the colossal quantity of electronic data generated on a daily basis from organisations as diverse as banks, public health organisations and national archives.

“Our objective is to reduce the risk of information loss due to poor methods of keeping and archiving records by providing one common, robust approach. It must be replicable and scalable to meet the needs of many kinds of organisations, public and private, large and small, and able to support complex data types such as web pages and big data.

“The term “archives” usually conjures a vision of vast rooms filled with dusty papers, guarded by a wizened archivist. Not anymore.”

E-ARK (European Archival Records and Knowledge Preservation) will benefit public administrations, public agencies, public services, citizens and business by providing easy and efficient access to the archived records.

Professor Anderson said that a major issue to overcome is navigating different legal systems and records management traditions. He described the task of creating and building an infrastructure usable by all countries across different types of organisation as an enormous jigsaw with hundreds of parts that need to be examined and assessed. “We will take the best bits from the systems we see and our aim is to create something that we know large organisations and archivists alike are crying out for.”

The E-ARK project will examine current best practices to create a pilot archiving service to keep records authentic and usable. It will address the three main endeavours of an archive – acquiring, preserving and enabling re-use of information.

William Kilbride, Executive Director of the DPC welcomed the project. ‘DPC’s members are well aware of the challenges which digital preservation presents. We have tended to respond by co-opting technology. E-Ark answers this in a different way, putting professional practice first. If we can properly understand the differences and similarities in how archives process digital collections, then we can deliver greater interoperability – and relevance – of the tools and services upon which digital preservation depends.’

‘DPC will play a role in helping to communicate the project, ensuring that our members are able to contribute ideas and allowing them early access to results.’

The project will spend three years creating a standard archival process at a pan-European level supported by guidelines and recommended practices that will cater for a range of data from different types of source including record management systems and databases.

The project will be public-facing, providing a fully operational service and access to information for its users, taking account of all legal constraints.

For more information about the E-Ark project visit: http://expertpc.org/earkproject/

DPC contact: Sharon McMeekin, Senior Project Officer, Digital Preservation Coalition, + 44 (0)141 330 4508, This e-mail address is being protected from spambots. You need JavaScript enabled to view it


Vacancy at National Library of Scotland: Digitisation Programme Co-ordinator

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Digitsation Programme Co-ordinator
Salary Range:circa £31,788 (subject to change pending a pay and grading review) and Civil Service pension arrangements
Post type: Permanent Full Time
Location: Edinburgh
Closing Date: 5th MarchThe National Library of Scotland is seeking applicants for the role of Digitisation Programme Coordinator.

This is an exciting opportunity to help make to internationally renowned collections accessible to the world.

As Digitisation Programme Coordinator at the National Library of Scotland you will lead the Library's digitisation strategy and take responsibility for the management and delivery of our digitisation programme. You will coordinate a team dedicated to making the Library's collections open and accessible to the people of Scotland and the rest of the world, and develop innovative new approaches to digitising our collections for online access. You will have experience of managing digitisation programmes, good knowledge of technical environment for digitisation, and understand the practice and benefits of digitisation of cultural material.

This is a re-advertisement. Previous applicants need not apply.

For more details, and to apply, please visit the NLS vacancy portal at http://www.nls.engageats.co.uk/Welcome.aspx


ULCC announces Arkivum partnership

ULCC would like to share the announcement of its partnership with Arkivum Ltd., providers of large scale, long term, and cost effective digital archiving solutions.

The partnership with Arkivum enables ULCC to offer an integrated, long term digital preservation solution to the academic, heritage and special collections sector - by adding large scale and long term digital archiving capabilities to its existing service portfolio of digital preservation training, consultancy, and repository development and management.

Arkivum offer a very well designed and reliable archival storage solution, addressing many digital preservation system requirements. Full details are on their website: http://arkivum.com/pages/services/#why

ULCC has partnered with Arkivum not only to meet their own needs but also to offer customers shared use of the gateway to Arkivum's systems. This makes it possible to benefit from Arkivum's service to store even only a few TB of digital assets, without incurring the capital cost of procuring the gateway server. (Transfer to a self-hosted Arkivum system at a later date is also possible.)

Initially ULCC will focus on integrating it with their EPrints-based repository service, but access to the service is also available using a range of file system/file transfer options: we'd be happy to discuss your requirements

ULCC is holding a briefing in Senate House, London on Monday, 24th February at 11.30am. Lunch will be provided and you will hear from representatives of Jisc, Higher Education, ULCC and Arkivum about emerging requirements for data management and digital preservation in HE and cultural heritage sector.

Further details and a link to register for the briefing can be found at: http://bit.ly/1kBejH1


Vacancy at the United Nations: Information Management Officer (Digital Continuity)

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Information Management Officer (Digital Continuity)
Location: United Nations, New York
Salary: P4 (between 67611 and 117425 USD)
Job type: Full time, continuing
Closing Date:60 days from original announcement

This position is located in Department of Management (DM), Office of Central Support Services (OCSS), Archives and Records Management Section.  The Information Management Officer will report to the Chief of Section.

Under the direct supervision of the Chief of Section, the Information Management Officer will be responsible for the following duties:

  • Contributes to the formulation of policies, procedures, standards and guidelines necessary for long-term management and preservation of the Secretariat’s digital records and archives in institutional repositories;
  • Develops and leads the implementation of a digital repository in the Section with associated preservation services, processes and standards.
  • Represents the Section, as required, to provide expertise in digital continuity at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards; manages relationship and liaison with stakeholder business and technology units.
  • Conducts research on relevant information technology to implement digital continuity capability in the Section and stakeholder units.
  • Evaluates and monitors work programme in the context of the results-based framework;  prepares data and recommendations for decision-making and reporting.
  • Carries out managerial responsibilities at the unit level relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
  • Performs other duties as assigned.

For more information see: https://inspira.un.org/psc/UNCAREERS/EMPLOYEE/HRMS/c/UN_CUSTOMIZATIONS.UN_JOB_DETAIL.GBL?Page=UN_JOB_DETAIL&Action=A&JobOpeningId=32363&


The Future of Registry Services for Digital Preservation - an invitation to DPC members

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Staff of the National Digital Heritage Archive at the National Library of New Zealand have been working on the development of a new generation of registry services for digital preservation, seeking to extend the capability and community involvement in services like Totem, Pronom and UDFR. Although relevant to the digital preservation community in Europe, this work has so far been focussed primarily on needs and uses cases from the Southern Hemisphere. 
This work is now maturing, and NLNZ is seeking better links with digital preservation practitioners in Europe, with a view to fostering participation and community ownership.  They have asked if DPC would be willing to help as this topic will interest many DPC members.  Although the ultimate aspiration would be to provide some kind of shared infrastructure, at this point they are seeking to present their work, to understand our needs and to build a little momentum.  Consequently DPC is inviting it's members to a webinar on Thursday 20th February with Steve Knight and Pete McKinney who will present their work and invite discussion from DPC members. 

If you would like to attend then please contact william_at_dpconline_dot_org.  There are 25 places available and the meeting will be recorded.


University of East London joins the Digital Preservation Coalition

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The Digital Preservation Coalition is delighted to welcome the University of East London as its latest member. 

‘UEL’s Library and Learning Services manage substantial and growing collections which are of long-term value, including publication and data repositories and curated digital collections’, explained Laura Mitchell, chair of the DPC.  ‘The collections are diverse in type, including digitised and born-digital materials including some 15000 images alone. The staff are committed to ensuring that these remain discoverable, authentic and useable in the long term.’

‘UEL will soon add a new research data repository to their digital infrastructure.  As a university, research and teaching outputs are highly prized, so ensuring their continued availability supports the fundamental mission of the organisation.’

‘Library and Learning Services is proud to join the Digital Preservation Coalition’, said Adjoa Boateng, Head of Information Services at the University of East London.  ‘It’s a sign of how committed we are to managing digital material on behalf of the University. By joining the DPC we will be joining a network dedicated to ensuring trustworthy and reliable access to objects of continuing value through technological changes.’

‘The University of East London is developing a tremendous track record for innovation in research data management and it’s wonderful that they have joined’, said William Kilbride of the DPC. ‘They are our sixth new member in as many months, which have included the Universities of Hull, Aberystwyth and Warwick as well as CyMAL and UEL’s near neighbour the Lloyds Banking Group.  The challenge of long term access, and the benefits of collaboration are becoming more obvious as more institutions deal with the growing importance and scale of their digital assets.’


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