DPC Members

  • lse lib logo tiny
  • hull logo
  • nai logo
  • portico logo
  • ulcc logo for website
  • bm logo
  • parliamentary archives 2012 logo
  • un logo
  • national records scotland logo
  • universityofyorklogotiny
  • british library logo
  • cerch logo for website
  • oclc logo for website
  • aberystwythlogo
  • he logo web-500px
  • tna logo
  • cambridge logo for website
  • tate logo for website
  • hsbc logo
  • new proni logo
  • bodleian library logo
  • glasgowuniversitylogo
  • tcd logo for website
  • nda logo
  • bathuniversitylogo
  • ribacrest200 90pixels logo
  • bankofengland logo
  • uk data archive logo
  • portsmouth logo tiny
  • jisc logo for website
  • standrewsblockcrest logo
  • loughboroughunivlogo
  • dcc logo
  • sheffield logo 200x90
  • wellcome library logo
  • ads logo
  • nli tiny logo
  • kcl new logo
  • rmg logo
  • lbg hm fc p c logo
  • warwicklogo
  • grosvenorestatelogo small
  • wg tiny logo
  • rcahms for website logo
  • leedsuniversitylogo
  • national library scotland logo
  • uel logo
  • bbc logo
  • llgc nlw logo
  • ara logo 2
  • rcahmw for website logo
  • open university logo
  • ed univ logo tiny
  • rcuk logo for website rcuk

Newsroom

DPC Invites Members to Attend its 13th Annual General Meeting

Attention: open in a new window. PDFPrintE-mail

DPC is delighted to invite members to the 13th Annual General Meeting of the DPC which will be held at 14.45 on Monday the 30th of November 2015 in the Lecture Theatre, Weston Library, Broad Street, Oxford OX1 3DG. The meeting is expected to end at approximately 1530 and will be followed by a tour of the Library.  Tea and coffee will be available from 1430.  This year’s AGM will include the first inaugural DPC President’s Address, by Richard Ovenden. The AGM will be chaired by Laura Mitchell, Chair of the Digital Preservation Coalition.

The Agenda is posted below and papers will be made available imminently in the members’ area of the DPC website.

1430 (Tea and coffee served)

1445 Meeting Starts

1.Welcome

2.Introduction and formal notice of meeting

3.Apologies

4.Minutes of the Twelfth AGM, held on Monday 17th November 2014, London (DPCAGM15B)

5.2014-5 Annual Report of the DPC (Verbal Report)

6.The 2014-15 Annual Accounts of the DPC (Jackie Senior, G&E) (DPCAGM15C)

7.Election of Chair and Vice-Chair of the DPC

  • Chair nominated for re-election
  • Vice-chair nominated for re-election

8.Any Other Business

9.The Inaugural DPC Presidential Address by Richard Ovenden, President of the DPC

        ‘Our digital memory accessible tomorrow’

1530 (approx.) Close

   

The Digital Preservation Coalition welcomes the British Museum as its latest associate member, October 2015

Attention: open in a new window. PDFPrintE-mail

Digital data exists in the British Museum in many different forms, from many different sources and for many different uses. It includes digital images registered as collection objects, photographic assets of the wider physical collection, scientific and conservation data related to the collection, and archival data amongst other things.

Laura Mitchell, chair of the DPC said “The museum sector is facing a wide variety of digital preservation issues and it is therefore great news, and very encouraging, to see the British Museum joining the DPC. This significantly increases our profile in the museum sector and I look forward to welcoming many others following the example set “.

“The Museum views the sustainable management of its digital assets as an organisational priority in attaining our larger goal of being a museum of the world for the world. This aim has been supported by the Museum’s African Rock Art Image Project which is registering some 25,000 digital photographs into the collection; a first for the Museum,” explained Glenn Cumiskey, Digital Preservation Manager at the British Museum. “We view membership of the DPC as an essential step in facilitating the capacity building necessary to enable our vision.”

‘We are delighted to welcome the British Museum to the Coalition”, said William Kilbride of the DPC. “Their appointment of a Digital Preservation Manager within the last year shows the museum’s commitment to the ongoing challenge of digital preservation. Glenn is very active within the community and I am looking forward to collaborating with him to the mutual benefit of other memory and heritage institutions as well as all DPC members.”

More information about the British Museum can be found on their website: http://www.britishmuseum.org/

More information about the Digital Preservation Coalition can be found here: http://www.dpconline.org/

To join the Digital Preservation Coalition see: http://www.dpconline.org/join-us

   

Your Coalition Needs You: Sub-Committees and Finance Director

Attention: open in a new window. PDFPrintE-mail

The DPC is owned and run for its members. We need to understand members needs and need to be accountable to them.

Our working assumption has always been that the Board, constituted from our full members, ensures we are responsive and transparent. On that basis our programme and our membership have expanded substantially in recent years. It’s a success but we are aware that complexity challenges transparency and makes it harder for us to understand your needs. So the Board has approved a plan to change how we do things. We want your help with two things…

Firstly, we’d like to invite members to nominate themselves to join one of 4 sub-committees which will guide and review our work. The sub-committees will be chaired by a Board member and each one will take ownership of one our strategic objectives. We’ve been quietly recruiting members for these sub-committee so that we can ‘boot strap’ them into existence but we would like to hear from anyone interested in joining. The sub-committees are as follows:

  • Workforce Development

This sub-committee will help our Head of Training and Skills, Sharon McMeekin deliver the strategic objective of competent and responsive workforces ready to address the challenges of digital preservation

  • Partnership and Sustainability

This sub-committee will help our Business Manager, Alyson Campbell deliver the strategic objective of closer and more productive collaboration within and beyond the Coalition

  • Research and Practice

This subcommittee will help the Head of Research and Practice, Paul Wheatley, deliver the strategic objective of better tools, smarter processes and enhanced capacity in digital preservation

  • Communications and Advocacy

This subcommittee will help the Head of Communications and Advocacy, Sarah Middleton, and her maternity cover officer Lorraine Murray deliver the strategic objective of a political and institutional climate responsive to the need for digital preservation

The commitment is one meeting each quarter for about 2 hours, meeting mostly by teleconference. We’re currently reviewing terms of reference and will be holding kick off meetings in the next couple of months. The sub-committees will review the work plans, quality improvement plans and risk and opportunity registers for each area, reporting to our quarterly board meetings. Membership is open to individuals employed or associated with DPC members (associates or full members) as well as our small band of personal members. We’re looking for one or two volunteers to complement those already signed up. The only other qualification is a willingness to roll your sleeves up and get stuck in. It’s a great opportunity to steer the ship: if you are interested in helping out please contact the relevant member of staff.

Secondly, the Board would like to co-opt from the membership to a new role, Finance Director who will act in effect as honorary treasurer for the Coalition. It’s because our finances are becoming more complicated as our programme has grown. This new role will strengthen financial oversight and planning and comes with a full seat on the Board. It will become quite a significant position and we’d envisage the candidate bringing relevant experience or qualifications. The Board has approved terms of reference for the post . Time commitment is expected to be something in the region of 6 hours per month.

If you are interested in any of these roles, or you know someone whom you think be interested then contact us as usual: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

   

Digital Preservation Handbook Update, October 2015

Attention: open in a new window. PDFPrintE-mail

Originally published in 2001 as a paper edition, ‘Preservation and Management of Digital Materials: a Handbook’ was the first attempt in the UK to synthesise the diverse and burgeoning sources of advice on digital preservation. Demand was so great that in 2002, a free online edition of the Handbook was published by the newly established Digital Preservation Coalition.

After more than a decade, in which digital preservation has been transformed, the Handbook remains among the most heavily used area of the DPC website.

Funders and organisations are collaborating on re-designing, expanding and updating the Handbook so it can continue to grow as a major open-access resource for digital preservation. The DPC and Charles Beagrie Ltd have been engaged on a major re-working of the Digital Preservation Handbook for release as a new edition over 2015/2016. The National Archives (our Gold Sponsor) working together with other stakeholders including Jisc, the British Library, and The Archives and Records Association (our Bronze Sponsors), is supporting the Digital Preservation Coalition in updating and revamping the Handbook. Many individuals and organisations are also contributing to this work through book sprints, peer review, project and advisory boards.

The revision, guided by the user feedback and consultation (see Report on the Preparatory User Consultation on the 2nd Edition of the Digital Preservation Handbook), is modular and being undertaken over a two year period to March 2016.

We have provided updates at regular intervals to inform the community on progress with the project and with this October update we are delighted to announce a number of key developments.

Publication Schedule

handbooklandingpage

We are pleased to share the news that a critical mass of content has been prepared and peer reviewed and the project board has agreed we should release a majority of the Handbook this Autumn. DPC members have already seen the emerging revised 2nd Edition of the Handbook on the members’ private area and this has been switched to the public side of the DPC website. This partial release will be further enhanced by additional functionality when a new platform for the website focused on ‘responsive design’ is brought on stream by the DPC early in 2016. This will provide an updated design and improved user experience on mobile and tablet devices, compared to the current site templates that are optimised for viewing on a desktop screen. We will also add the facility to generate PDFs. We hope to complete remaining sections of the Handbook for a formal full publication release of the Handbook by March 2016. In the interim some functionality and content will remain “works in progress” but the community will gain early access to a significant new resource.

ARA Joins Funding Group

The Digital Preservation Coalition was delighted to announce in September that The Archives and Records Association (ARA) had come on board as a ‘Bronze Sponsor’ for the eagerly anticipated second edition of the ‘Digital Preservation Handbook’. As of Oct 2015, with the addition of the ARA we have raised 87% of estimated funding required for the Handbook revision and continue working to complete it.

Section Illustrations and Icons

We are using graphics available from digitalbevaring.dk (http://digitalbevaring.dk/about-us/) for main sections of the Handbook. They have kindly worked in collaboration with us to develop new illustrations when we have identified topics in the Handbook requiring new graphics for illustrations or icons.

exampleimages

New resources icon designs were received over the summer from digitalbevaring.dk and the interim versions have been replaced in the Handbook. These are the new set:

book

spannercogs

www

reel

dpcase

Publications

Tools Web Resources Videos and Webinars Case Studies

They are embedded now in all the Resources and Case Studies sections of the Handbook. It means there is now a consistent style to the Handbook with the icons and section heading illustrations sharing the same design, something we all felt was desirable. We are very pleased with the results and overall look that is now in place, and with the collaboration with digitalbevaring.dk that has added a lot to the visual appeal of the Handbook.

Multi-media

Multi-media resources where relevant have been selected and embedded in the Handbook. Selection has focussed on short, high-quality videos that can add significant value to experience and content.

mediascreengrab

Handbook Workshop at DCDC15

A workshop on the Digital Preservation Handbook was run at the DCDC15 conference in early October. Powerpoint slides from the Handbook presentation are now available on Slideshare. They provide a detailed overview of the new edition Handbook and work in progress.

   

California Polytechnic State University invites participation in a study entitled "Software Preservation for Cultural Heritage”

Attention: open in a new window. PDFPrintE-mail

California Polytechnic State University invites participation in a study entitled "Software Preservation for Cultural Heritage”, which is part of an IMLS-funded project to establish a Software Preservation Network. The study aims to better understand cultural heritage practices and experiences surrounding long-term preservation and access to digital primary resources stored in proprietary file formats.

While the cultural heritage community has developed tools and workflows for bitstream preservation, the community lacks empirical data regarding the experiences and efforts of cultural heritage repositories to access material stored in proprietary file formats during appraisal, accessioning, description, and reference activities.

As part of this survey, participants will also be invited to opt-in for a follow-up semi-structured interview regarding proprietary software challenges. Anonymized data from the study will be made available to the profession and software rights holders, along with analysis of current trends and possibilities for future research.

The survey will last around 2 minutes and can be found here:

Further information on the Software Preservation Network project can be found here:

Zach Vowell, Digital Archivist, Robert E. Kennedy Library, California Polytechnic State University:  This e-mail address is being protected from spambots. You need JavaScript enabled to view it
   

Registration opens for 'How much metadata is too much (and how little is too little)? Belfast 3rd December

Attention: open in a new window. PDFPrintE-mail

DPC is delighted to invite you to: How much metadata is too much (and how little is too little)? Practical Preservation and People, December 3rd 2015, PRONI, Titanic Quarter, Belfast, BT3 9HQ

Digital preservation, from almost every angle, resolves to a question of metadata and people.  If the core challenge of digital preservation is that software and hardware and people change, then fundamental to any remedial action will be some documentation about the configuration of software and hardware and people at the point of creation. Metadata is such an obvious solution to so many of our questions, but it comes at some considerable price.  It has long been realised that generating all this metadata is expensive and repetitive.  Considerable effort has been expended on tools that can generate metadata directly from collections and on services (ie registries) to support consistency and reduce one-off costs.  Standards like PREMIS and METS allow that metadata to be expressed consistently and tied to that which they describe.   It’s expansive in the present and it ought to expand through time as new preservation actions are executed and new uses documented.  So digital archives become freighted with documentation of the when and the why and the who and the how of their existence.  One is tempted to ask how much metadata is it realistic to gather, and how do we know when we’ve got enough?
 
If the purpose of digital preservation is dependable long-term access, then ensuring that users have sufficient documentation to locate, access and interpret archival holdings is the only true measure of success.  Any elements which don’t serve this purpose are probably superfluous; any omissions that prevent confident use are probably a dereliction of duty.  So it’s perhaps surprising that the digital preservation community doesn’t spend more time considering our user communities.  Only if we can understand the changing needs of our user communities can we assess whether our metadata efforts are in vain.  Only when we understand our users can we properly understand the value we offer.
 
This workshop will review and update DPC members on current themes in preservation metadata, paying special attention to the role of user communities can offer as a partner and benchmark for metadata creation.  It will examine mechanisms for tracking users through time, using their requirements to frame practical preservation activities.

For more information including registration see: http://www.dpconline.org/events/details/97-md-briefingday-belfast?xref=127

How much metadata is too much (and how little is too little)? Practical Preservation and People

December 3rd 2015, PRONI, Titanic Quarter, Belfast, BT3 9HQ

Digital preservation, from almost every angle, resolves to a question of metadata and people.  If the core challenge of digital preservation is that software and hardware and people change, then fundamental to any remedial action will be some documentation about the configuration of software and hardware and people at the point of creation. Metadata is such an obvious solution to so many of our questions, but it comes at some considerable price.  It has long been realised that generating all this metadata is expensive and repetitive.  Considerable effort has been expended on tools that can generate metadata directly from collections and on services (ie registries) to support consistency and reduce one-off costs.  Standards like PREMIS and METS allow that metadata to be expressed consistently and tied to that which they describe.   It’s expansive in the present and it ought to expand through time as new preservation actions are executed and new uses documented.  So digital archives become freighted with documentation of the when and the why and the who and the how of their existence.  One is tempted to ask how much metadata is it realistic to gather, and how do we know when we’ve got enough?

 

If the purpose of digital preservation is dependable long-term access, then ensuring that users have sufficient documentation to locate, access and interpret archival holdings is the only true measure of success.  Any elements which don’t serve this purpose are probably superfluous; any omissions that prevent confident use are probably a dereliction of duty.  So it’s perhaps surprising that the digital preservation community doesn’t spend more time considering our user communities.  Only if we can understand the changing needs of our user communities can we assess whether our metadata efforts are in vain.  Only when we understand our users can we properly understand the value we offer.

 

This workshop will review and update DPC members on current themes in preservation metadata, paying special attention to the role of user communities can offer as a partner and benchmark for metadata creation.  It will examine mechanisms for tracking users through time, using their requirements to frame practical preservation activities.

 

Participants at the workshop will:

·         Better understand the OAIS concept of the ‘designated community’ and how it can be used to shape preservation outcomes

·         Understand the potential of users in the assessment and generation of preservation metadata

·         Discuss the role of users and attendant metadata in the assessment of preservation services

·         Share practical examples of preservation metadata from a range of perspectives

·         Explore emerging themes in metadata standards and their relevance to digital preservation

 

Who should come?

·         Archivists, librarians, curators or data managers with digital collections

·         Digital preservation specialists and tool developers

·         Chief information officers or chief technology officers of agencies with needs for longterm data retention

·         Information professionals interested in new developments in digital preservation and community engagement

·         managers in public sector agencies and universities interested in impact and assessment

·         Cultural planners interested in public engagement

 

 

How to register?

Places are strictly limited and should be booked in advance.  Registration will close before the event and early booking is recommended as we expect these events will be popular. 

 

Registration is free for DPC members who have priority access to registration.  Non-members are welcome at a cost of 250GBP.

 

Register online at:

http://www.dpconline.org/events/details/97-md-briefingday-belfast?xref=127

   

Scheduled Maintenance to Website, Thursday 29th and Friday 30th October

Attention: open in a new window. PDFPrintE-mail

DPC will be undertaking a fair amount of scheduled maintenance to our website on Thursday and Friday 29th and 30th October this week and apologises in advance if there is any disruption.  This work is in order that we can begin the publication of the 2nd edition of the Digital Preservation Handbook and any disruption will be most apparent to users in that area of the site.  The work will include an exceptional back up which may also result in the website being less responsive than usual.  We are excited about sharing with you the first release of this long-overdue revision, the phased release of which will continue till March 2016. 

   

DPC Offers Scholarships for DPTP - Web Archiving 101, November 2015

Created on Thursday, 22 October 2015 13:00

The Digital Preservation Coalition is pleased to offer two scholarships for members to attend the upcoming November 2015 instance of ULCC’s DPTP – Web Archiving 101 course at Senate House, University of London, London.

This course is one day long and is aimed at anyone who has a specific interest in capturing , selecting and using web content for any kind of research and who also need to ensure that web content can persist and endure in an accessible and useable preservation environment.

The course will teach the basics of web archiving. It explores who is doing web archiving currently, why it can be useful, who uses web archives and why. It explains the selection process for content, records management and business needs, available tools and outsourcing as an option. It will also cover legal aspects of web archiving and the issues around the archiving of social media.

Full details of the modules and learning outcomes can be found here: http://dptp.org/courses/web-archiving-101-course-2/

DPTP courses are operated and organised by the University of London Computer Centre and are supported by the Digital Preservation Coalition which originally helped to establish the course in 2005. There is more detail about the courses available is online at http://www.dptp.org/

See the attached announcement giving details of these scholarships or visit the ULCC/ DPTP website for details of the course. Scholarships will cover the full course fees of  £358.80 but not travel costs. Please use the scholarship application form when applying for this grant. Applications close at 17:00 on 30th October.

   

DPC invites members and friends to review the OAIS Standard

Attention: open in a new window. PDFPrintE-mail

DPC is delighted to welcome members and colleagues around the world to participate in a review of OAIS, work that will hold our interest for a couple of years and which we aim to build into a platform for collaboration among our diverse members in the future.

The OAIS standard published by both the Consultative Committee for Space Data Systems (CCSDS) and as ISO14721 has been highly influential in the development of digital preservation. As a reference model it provides a common basis for aligning disparate practice in diverse institutional settings. A range of standards have emerged around and related to OAIS including PREMIS (for preservation metadata), ISO16363 (for certification) and PAIMAS (for exchange between Producers and Archives).

Since OAIS was initially proposed the digital preservation community has grown tremendously in absolute numbers and in diversity. OAIS adoption has expanded far beyond the space data community to include cultural heritage, research data centers, commerce, industry and government.

The digital preservation community has – we have! – a responsibility to keep our standards relevant. The upcoming ISO review of the OAIS standard in 2017 offers a chance for a cooperative, transparent review process. It also creates an opportunity for further community building around OAIS and related initiatives. 

Can our community develop an information platform around these common vocabularies, concepts, functions, and standards to develop a common view on the state of digital curation and preservation and provide the basis for a contribution to the OAIS review?

'''We think we can!'''

With your support we have initiated the following:

  • OAIS Community forum via a wiki: Your feedback and the discussions on this wiki will provide raw material for an editorial committee of the most active participants to formulate recommendations which will result in a formal submission to the 2017 review. So sign in and add your views!
  • Exploring official mechanisms: Official mechanisms for the review of ISO standards are well established via National Standard Bodies and these will be explored and used to give input for the review.
  • Active Interaction: Ensuring inclusion for this large, diverse community will mean collaborative virtual meetings are necessary but we all recognize the value of meeting face to face and will seek to enable this.

The outcome from this activity is not simply a wiki nor is it a set of recommendations. By providing a shared open platform for the community that gathers around the OAIS we aim to ensure on-going dialogue about our standards and their implementation in the future.

In this sense the 2017 review is a milestone on the way to an engaged and empowered community rather than a destination.

Join the community and contribute your views on the wiki here:

http://wiki.dpconline.org/index.php?title=OAIS_Community

Read and comment on David Rosenthal’s case for a revision of the OAIS model here:

http://wiki.dpconline.org/index.php?title=The_case_for_a_revision_of_OAIS

   

Vacancy at the Roper Center Archive, Cornell University: Senior Data Archivist

Attention: open in a new window. PDFPrintE-mail

Created on Monday, 19 October 2015 14:19

Senior Data Archivist: The Roper Center Archive, Cornell University

University job title: Collection Specialist II
Position Type: Full time, Standard
Location: Cornell University, Ithaca, NY
Salary Grade: Level E (45,259 - 54,300 USD)

Cornell University is currently recruiting a senior data archivist to lead the Roper@Cornell archive in Ithaca, New York.  The Roper Center is the world’s largest public opinion archive and will soon be moving to its new home at Cornell University.

Job Description

This position assures that data accepted into the Roper Center Archive are maintained using the best practices in archival methods and are offered in current formats so as to permit both long term preservation and dissemination.  The RC Archivist develops and adopts archival standards for the Roper Center’s collections; manages and coordinates various workflows within the archive collections in accordance with expanding data curation and online accessibility requirements; supports Roper Center’s member clients in the use of data files for secondary analysis. Coordinates day-to-day operations that ensure the quality, timeliness, and comprehensiveness of the iPOLL Databank.  Plans, implements and directs iPOLL production workflows.  Researches and proposes policies for long-term preservation and accessibility of Roper Center iPOLL polling and survey data. The incumbent will also work with data donors and providers to develop collections, and respond to user inquiries in regards to finding, accessing and using Roper Center data files for secondary analysis, and supervise student interns.

This position plays a leading role in supporting long-term management of research data throughout the data lifecycle.

For more information on this position and details on how to apply visit:

Email: Bill Block: This e-mail address is being protected from spambots. You need JavaScript enabled to view it or Peter Enns: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

   

Page 5 of 37

DPC on Twitter

Available RSS Feeds

DPC Newsfeeds
DPC / DCC: What's New
DPC Newsroom