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4C Project releases Curation Costs Exchange beta - supporting smarter investments by comparing digital curation costs

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The 4C project is delighted to announce that the beta version of the ‘Curation Costs Exchange’ (CCEx) website has been released today.

Supporting smarter investments in digital curation by enabling knowledge transfer and cost comparisons between organisations of all types, the CCEx is an online community platform for the exchange of curation cost information.

“The value we can derive from the CCEx depends entirely on the willingness of organisations to share their cost data, but more so on their understanding of the benefits that sharing will bring about,” observes Alex Thirifays of the Danish National Archive (DNA). “The more costs are shared, the more we can all learn about making smarter investments in digital curation.”

A crowd-sourced driven database and library of curation cost information, the CCEx uses the costs data it gathers to provide automatic generation of results for the purposes of self-assessment, cost comparisons with peers and insights into the financial accounting and activity costs of other organisations; supporting the 4C Project’s vision of creating a better understanding of digital curation costs through collaboration.

Beta testing will take place between the 12th August and 15th September and will involve invited testers, but the 4C Project welcomes feedback from all users.

“Anyone with an interest in or a need for a deeper understanding of the costs of preserving your digital material can try out the CCEx and let us know what they think,” encourages Luis Faria of KEEP Solutions in Portugal who has led the team charged with developing the CCEx.

All comments and any cost data shared with the 4C project will be treated confidentially and will be used solely for the purposes of refining the performance of the CCEx.

In order to take part in the CCEx beta-testing, visit www.curationexchange.org and get started.


Out now: the Digital Preservation Coalition shares its new prospectus for 2014- 2015.

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Members can look forward to a host of new and returning publications, webinars, specialist briefing days and other events on a range of hot topics in digital preservation, following popular demand from members at the recent Director’s Group and Planning Day meetings.

New for 2014 – 2015, ‘Connecting the Bits’ is a member’s only networking event which promises much collaboration, sharing and learning as a result, and specialist briefing days on ‘Preservation and JPEG 2000’ and ‘Preservation Metadata’ have also been added to the bill.

Amongst this innovation, the programme retains the ever popular student conference ‘What I Wish I Knew Before I Started’ and the ‘Getting Started in Digital Preservation’ Roadshow. Steps are in place to introduce a complementary and intermediate spin-off from the original ‘Getting Started…’ roadshow entitled ‘Making Progress in Digital Preservation;’ appealing to those who have covered the basics and need a little more support in specific areas of digital preservation. More information on this shortly….

As well as the traditional briefing days, we’ll be running our ‘Technology Bytes’ webinar series again this year and adding a ‘Digital Preservation in Action’ series which will see members showcasing their own progress and projects in the digital preservation domain, encouraging further knowledge sharing and information exchange through our online web conferencing platform.

Highlights for 2014 – 2015 are the jointly hosted 4C and DPC ‘Investing in Opportunity Conference: Policy, Practice and Planning for a Sustainable Digital Future’ Conference, the Digital Preservation Awards 2014 and the release of the Second Edition of the Digital Preservation Handbook. All coming soon.

Our widely read series of Technology Watch Reports also have a superb line up of investigations into the latest topical and technical issues this year. Speaking of which, keep your eyes peeled for our next report on ‘The OAIS Reference Model: Introductory Guide (2nd Edition)’ which is due to be released in the coming months.

If you are not already a DPC member, find more information about joining the DPC community and availing yourself of our member benefits here.

Download a copy of our DPC Prospectus 2014 - 2015 and we look forward to seeing you at a DPC event very soon.


Vacancy at Tate London - Researcher, Digital Preservation

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Post: Researcher, Digital Preservation
Reference: TG0939
Salary / Band: 27696GBP / Senior Advisory
Department: Collection Care Research, Partnerships and Programmes
Contract: 18 months fixed-term
Hours: Full-time (with potential for part-time working)
Reporting to: Head of Collection Care Research
Location: Millbank, London

If you combine a good understanding of the digital preservation field with strong communication skills, this varied and interesting role offers the chance to help deliver innovative European research projects for a world class brand.

The aim of Tate is to increase public awareness, understanding and enjoyment of British art from the 16th century to the present day, and of international modern and contemporary art.

Part of the Tate Partnerships and Programmes Directorate, Tate Research was established in 2006 to lead and support research activity across Tate, working both with external researchers and staff. We are involved in a number of European research projects, including Presto4U and Pericles, which will ensure digital content remains accessible in a continually changing environment.

Based in a small, creative team, you’ll work closely with the Digital Preservation Manager and other staff across Tate to help deliver Presto4U and Pericles and develop digital preservation policy and practice within Tate. Key tasks will range from contributing to the research objectives for these projects, developing preservation workflows for different teams across Tate, providing and reviewing project progress reports, communicating news from these projects and organising events. You’ll also be expected to stay abreast of new developments in digital preservation.

We’re looking for a dynamic, intellectually curious individual with a good understanding of the digital preservation of complex digital objects and the practical challenges of digital preservation in different contexts. Proven project management experience, a collaborative working style and excellent relationship building skills will be required.

Our opportunities are open for you to apply online. Please visit www.tate.org.uk/about/workingattate/ to create an account by registering your details or if you are an existing user, log into your account. For all opportunities, we ask candidates to complete an online application form for the vacancy they are interested in. If you need an application form in an alternative format, please call us on 020 7887 4997. Once you have submitted your application, you can keep track of its progress by logging in to your account.

The closing date for the submission of completed application forms is 18 August 2014 by 5 pm. Interviews will be held on 26 August 2014 (can be flexible if necessary).

Our jobs are like our galleries: open to all


Slides and recording are now available for 'Virtualisation and Preservation' Event in Cambridge, 22nd July

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Slides and the recording from our 'Virtualisation and Preservation' event in Cambridge on 22nd July are now available online. We had a very enlightening day, with many interesting insights into the subject of preservation and the cloud. Many thanks to our speakers for coming and sharing their experiences with us and to our attendees for some lively discussion.

Our programme of events for 2014-2015 will be announced soon, so keep your eyes peeled for more details and we look forward to seeing you next year. 


Designed to last: RIBA takes major step to preserve the nations’ digital architectural records.

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The British Architectural Library of the Royal Institute of British Architects (RIBA) became the latest organisation to join the Digital Preservation Coalition last week.

“As a library, museum and archive with complex historic analogue and digital collections, we create, ingest, preserve and make accessible digital objects as a core activity,” explains Dylan Evans, RIBA’s Head of Systems & Services. "Our particular areas of interest include preservation strategies for e-Journals, digital photographs, born digital architecture and electronic design records (CAD, BIM and 3-D files), audio visual materials and databases."

“Joining the Digital Preservation Coalition will provide us with access to specialist resources, a unique network of peer advisors, and collaborative opportunities that are essential for the Library’s promotion, preservation and developments of its important architecture and design collections,” Dylan continues.

Executive Director of the Digital Preservation Coalition (DPC), William Kilbride said, “We have worked with RIBA for many years on activities relating to the management of born-digital architecture and design records and I am delighted to welcome them to the coalition. I’m thrilled they will now benefit from new partnerships through the DPC’s specialist network of members, taking their good work forward.

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Vacancy at United Nations (New York) Information Management Officer

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Information Management Officer
Location: New York
Position type: full time temporary (6 months)
Salary: P-4 (approximately 88K USD per annum tax free)
Closing date: 31st July 2014

The United Nations Seeks to recruit a temporary Information Management Officer. Under the direct supervision of the Chief of the Archives and Records Management Section, Office of Central Support Services, Department of Management, the Information Management Officer will perform the following duties:

  • Manage the day-to-day operations of a sub-Unit in line with Section work plans. Provide advice and assist in the formulation of the Unit and Section's strategic plan.
  • Develop and implement strategies, policies and procedures for the management of the United Nations archives and records. Lead implementation of strategies policies and procedures by initiating and overseeing archival improvement projects, in particular relating to digital preservation. Advise United Nations officials and staff on archival issues and practices.
  • Plan, organize, oversee, coordinate and evaluate all work on: acquisition, accessioning, arrangement and description, storage, preservation and conservation of archives, including digital archives.
  • Develop and implement strategies and tools for online public outreach and access to United Nations archives. Implement the Organisation's information security regime.
  • Provide advisory services Organisation-wide on recordkeeping practices; make recommendations relating to improvement and implementation strategies, resource requirements, file plans and retention schedules. Oversees organisation and maintenance of UN records, including disposal; identifies and protects vital records.
  • Assist the Section Chief in developing the Section’s plans for disaster preparedness, response and recovery and by monitoring archival repositories.
  • Carry out managerial responsibilities relating to Archives and Records Section compliance with administrative requirements relating to planning, budgeting, finance,contract management, human resources and facilities management.
  • Perform other duties as assigned.
  • Supervise one professional staff member and general service staff. Perform other duties as required.

For further details about the post and how to apply see the attached document.


The United Nations Archives and Records Management Section joins the DPC

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The DPC is pleased to announce that United Nations (UN) Archives and Records Management Section joined the coalition in March this year.

 “We believe it’s important for the UN to be seen to be active in digital preservation and being part of the DPC will provide the right kind support and expertise for our work to develop digital preservation capacity and capability within the UN’s Secretariat,” explains Bridget Sisk, Chief of the Archives and Records Management Section (ARMS).

ARMS acquires, preserves, and makes available material created or received during all UN business, ensuring that historically significant records are made available for a variety of research uses, including teaching purposes, legal proceedings, building plans, publications, television and radio programs.

 “In addition to helping us develop new partnerships with cognate or specialist agencies, we are looking forward to expanding our understanding of approaches to digital preservation through training and briefing days, as well as garnering insights from DPC research projects like TIMBUS and 4C,” Bridget continues.

Chair of the DPC Board, Laura Mitchell said, “I am delighted to welcome the United Nations to the coalition. As an international and disparate agency, ARMS has an enormous challenge in managing huge volumes of digital data generated by operations across the globe. We look forward to working together to address the particular challenges associated with an organisation of this nature, and hope that by becoming involved in the UN’s own outreach activities we will be able to take the DPC’s message to a wider international audience.”

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Vacancy at Archives New Zealand: Digital Preservation Process Administrator

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Digital Preservation Process Administrator
Location: Wellington (New Zealand)
Position type: Full time, permnanent
Salary: IT Band G (64,479 - 87,236 NZD)
Closing date: 5pm, Sunday 27 July 2014 NZ / 6am Sunday 27 July 2014 U.K. time BST

  • Key opportunity to mix technical capability with strong business involvement
  • Leading-edge all-of-government initiative

Archives New Zealand has a statutory responsibility for the long-term storage, preservation and accessibility of digital records. Archives New Z ealand is transforming the way it conducts its business by developing the capability to transfer digital records and preserve them over the long term.

The primary focus for the Digital Preservation Process Administrator is to provide business-focused technical support and specialist advice in relation to digital repository hardware and software infrastructure; and to the ingest of digital content into the digital repository.

Our ideal candidate will have a strong technical background in system administration and be used to basic server management and diagnostics. The role supports the overall administration of the Ex Libris Rosetta digital preservation system and configuration, and involves collaboration with the National Library of New Zealand, our preservation partner within the Department of Internal Affairs,. The Digital Preservation Process Administrator supports deposits to the digital repository through the creation of business workflows, resolution and recording of issues relating to the ingest process, and provides technical assistance with preconditioning and preservation actions and analysis. The person in this role will work closely with a team which includes digital preservation and technical analysts, and with business staff managing transfers, restrictions and access.

We're looking for a team player with a strong background working with data repositories, ingest and system configuration and management. You'll have excellent problem solving, analysis and communication skills, and enjoy working with different parts of the business to make sure that our infrastructure and processes are running smoothly. This is a busy role, which requires good organisation skills and flexibility, as you'll deal with both well established and emerging processes. Experience in digital preservation management and/or Ex Libris Rosetta long-term preservation system is a distinct advantage.

In return, you'll get to work on an exciting, all-of-government digital preservation initiative, that will change the way New Zealanders interact with Government records.

  • For more information and a job description, go to: http://www.bfound.net/detail.aspx?jobId=124679&CoId=164&rq=3
  • For more information please contact: Antony Moss, Director Client Capability on +64 27 476 0361 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Ensuring long-term access to digital publications by ‘Preserving eBooks.’

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The Digital Preservation Coalition (DPC) is pleased to announce the publication of the latest in its series of DPC Technology Watch Reports, Preserving eBooks this week. Written by Portico’s Amy Kirchhoff and Sheila Morrissey, and published in association with Charles Beagrie Ltd., this report discusses the current developments and issues with which public, national and higher education libraries, publishers, aggregators and preservation institutions must contend to ensure long-term access to eBook content.

Archive Services Product Manager for Portico in the USA, Amy explains that “an increasingly ‘digital native’ population with new expectations such as efficient automated search, retrieval and re-use of information, as well as cost pressures on the production and storage of new publications, have made the eBook as a mode of publication a fact on the ground for the foreseeable future.”

With this in mind, the report examines legal questions about the use, re-use, sharing and preservation of eBook objects; format issues, including the sometimes tight coupling of eBook content with particular hardware platforms; the embedding of digital rights management artefacts in eBook files to restrict access to them; and the diverse business ecosystem of eBook publication, with its associated complexities of communities of use and, ultimately, expectations for preservation.

Sheila adds that “while large-scale digitization of print books has created valuable and widely used digital surrogates for those books that are being put to uses impossible with print books, it has also introduced certain quality assurances issues, and has also embroiled institutions in legal entanglements arising from both the eBook’s similarity to, and difference from, its print source.”

Collections Management Officer at the University of North Carolina, Luke Swindler, admires the way the report “sketches the salient issues at levels and in terms that its varied audiences can understand,” and goes on to observe that “a major strength of the report is the recognition of and close attention to the coupling of e-book content with its corresponding software (including intellectual property and digital rights management restrictions) and the hardware/platform envelope.”

While Preserving eBooks will be well received by libraries, scholars and publishers, the report also includes generic lessons in this field of interest for the wider digital preservation community, covering relevant legal, economic and service issues.

Read Amy Kirchhoff and Sheila Morrissey’s report Preserving eBooks by downloading it from the DPC website now.


Digital Preservation Awards 2014: Second Call for Nominations

Created on Monday, 30 June 2014 12:36

There is just one month remaining until the Digital Preservation Awards 2014 deadline for entries on 28th July 2014, and those wishing to gain recognition for their hard work in digital preservation are encouraged to enter now!

Created in 2004 to raise awareness about digital preservation, the Digital Preservation Awards are the most prominent celebration of achievement for those people and organisations that have made significant and innovative contributions to ensuring our digital memory is accessible tomorrow.
“We run these awards for the whole community of people interested in digital preservation. So we’re asking that whole community to spread the word and to support the awards,” explains Digital Preservation Coalition (DPC) Executive Director, William Kilbride. “We’ve already had a great response but there’s still plenty of time for people to make their nominations.”

The Digital Preservation Awards are open to all. There is no restriction on public or private sector and there is no restriction to whether the applicant is a member of the DPC or where they are based.

The Digital Preservation Awards have been celebrating excellence for 10 years now and is being supported by some leading organisations in the field including the NCDD and Open Planets Foundation. Hosted by the Wellcome Trust, alongside the 4C and DPC’s ‘Investing in Opportunity’ Conference at the same venue, their newly refurbished London premises will add to the glamour of the awards ceremony on Monday 17th November.

The finalists and winners will attract significant publicity and a deserved career boost, both at organisation and individual level. Those who walk away with a Digital Preservation Award on the night can be proud to claim to be amongst the best projects and practitioners within a rapidly growing and international field.

Full criteria for each category and the rules of entry are provided on the DPC website: http://www.dpconline.org/advocacy/awards/digital-preservation-awards-2014

The deadline for entries is 28th July 2014. To be in with a chance of winning, enter the Digital Preservation Awards 2014 today.

For the latest news on the 2014 Digital Preservation Awards keep an eye on the DPC website, follow @williamkilbride on Twitter or search #DPA2014.


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