Deposited with us under the 1937 and 1948 Acts:

Public records (mainly from Scottish government and agencies. The Scottish Executive is developing an electronic records management system and aims to be as fully electronic as possible by 2005)

Public registers (eg the Register of Sasines , Scotland’s land register. Not yet being created digitally, but it is only a matter of time)

Possibly some websites or parts of websites (eg of particularly significant organisations like the Scottish Parliament)

Court records (some areas are already exploring imaging paper records and disposing of the paper, though this has not yet begun on a large scale)

Deposited with us under other agreements:

Records created by private individuals or organisations (we expect these to be increasingly electronic)

Records created by NAS:

1. Our own administrative records – it is only a matter of time before we too will need to develop an ERM system, at which point, the electronic version of a record will be the master copy and will have to be preserved.
2. Digital surrogates – NAS is running / is a partner in many projects which are digitising material held in our archives. SCAN, which has digitised over 520,000 Scottish wills and testaments dating from 1500 to 1901, is the biggest of these.

Approx 8.15 Gb of material from the Scottish Executive and the Scottish Parliament, on a dedicated server with CD and tape backup. Also about 216 Gb of surrogate digital images which will also have to be preserved long-term, currently kept on CD. The SCAN project has so far produced about 1.4 TBytes of surrogate digital material held on line and 26 TBytes on tape. NAS is responsible for the current and long-term preservation of this material

Expect that eventually all court, government and Scottish Parliament records will come in digital form. Current rate of accession about 1800m of paper a year. The approximate equivalent of this in electronic form would be 0.6 TBytes (subject t significant error margin). But a mixture of paper and digital material will be received for many years to come, with the proportion of paper gradually reducing as the proportion of digital increases, so it will be many years before the full digital intake is realized.

Digital preservation: www.bl.uk/aboutus/stratpolprog/ccare/introduction/digital/index.html

The British Library: http://www.bl.uk/

The nature of the Library’s national and international standing means that all the following will be part of its digital collection: research publications, journals, books, primary research material (e.g. e-manuscripts), records (though here there is particular scope for collaboration with other bodies, e.g. The National Archives, so that the Library is unlikely to collect records of this kind comprehensively), the Library’s own management records and web pages, external websites, e-mail newsletters, and other materials.

The scale of online and offline digital publication in the UK, and the priority given to UK publications within the British Library, means that the bulk of digital material will be British, but foreign research publications, journals, and books will also be collected.

This will be subject to Legal Deposit legislation concerning British digital materials, and within the framework of the Library's collection development policy, as approved by the Board and the selection policy.

Specific projects will specialize as follows:

Web Archiving Programme: UK websites, selected by BL and captured with permission of ‘publisher’.

SHERPA: unpublished research reports and papers generated by independent scholars who use BL reading rooms.

Purchased publications: possibly scanned versions of journal articles in a PDF wrapper. How we provide hot links to these articles remains a question.

Manuscripts: it is predominantly unpublished born digital material acquired by donation or purchase under the terms stated in 3.4.

Sound Archive: Born-digital sound recordings and digital transfers of born-analogue sound recordings.

Newspapers: born digital (current) newspapers, those newspapers scanned as a result of BL led Projects, older newspapers scanned by other publishers, and websites which contain significant amounts of news content, always with permissions where appropriate.

The estimates provided are based on a partial survey so they should be taken as indicative only. Items received under voluntary deposit: c.100000 items, c.1Tb. Digitised material: at least 10Tb

Expected by 2005: Legal Deposit: hand-held (i.e. CD-ROM): > 1200 monographs, >1000 serial titles with over 3700 serial issues / parts. Purely digital: >1300 e-monographs; >7000 serial titles with nearly 200000 serial issues/parts.

Digitised: in excess of 30Tbytes

Audio: no forecasts beyond five years and would recommend using current growth rates if projections that far ahead are needed. At April 2003, estimated that Sound Archive holdings are 622 terabytes of data (622,259,225Mb - calculation factor was that a 70 min CD uses 650Mb of digital space) using our current preservation standard as the benchmark. Estimated 25% of this is born-digital. Current rate of growth estimated at 23 terabytes per annum, 99% of this being born digital.

DPC contact: Kevin Ashley tel: 020 7692 1338, e-mail: K.Ashley@ulcc.ac.uk

http://www.ulcc.ac.uk

http://ndad.ulcc.ac.uk/

Research publications/journals, books, primary (i.e. unpublished) research material, public records and other public sector record material held as an official repository, own organisation's management records etc), websites, other material. Created by own organisation, the product of own research programmes, acquired for research or other purposes, created by others, created by others and passed to you for reasons other than statutory deposit, the result of a digitization programme. Both 'born digital' and digital copy.

Currently small number of Tbytes; millions of separate objects; over 200 formats.

Cannot make assessments at present of likely future growth.

DPC contact: Neil Grindley Tel: 02030066061 Fax: 02072405377

http://www.jisc.ac.uk/index.cfm?name=pres_home

The Joint Information Systems Committee of the Higher and Further Education Funding Councils (JISC)' mission is:

to help further and higher education institutions and the research community realise their ambitions in exploiting the opportunities of information and communications technology by exercising vision and leadership, encouraging collaboration and co-operation and by funding and managing national development programmes and services of the highest quality.

Digital preservation represents a complex set of challenges, which are exceptionally difficult for institutions to address individually. National action in this field is therefore appropriate to the community and UK wide remit and mission of the JISC.

JISC does not hold digital material itself.

JISC does not hold digital material itself.

DPC contact: Patricia Kernaghan, e-mail: Patricia.Kernaghan@dcalni.gov.uk

Contact for further information on digital preservation: Patricia Kernaghan, e-mail: Patricia.Kernaghan@dcalni.gov.uk

PRONI holds images created by digitisation projects.

Expected growth in the short term is likely to result from future digitisation projects.

PRONI is implementing an Electronic Document and Records Management System for its administrative records. When this is implemented in Autumn 2004, records will be created and stored electronically and as such will have to be preserved.

The volume of electronic records to be preserved will increase as other public bodies implement Electronic Document and Records Management Systems.

1. Research publications (traditionally defined very broadly by the Bodleian Library).
2. Records: Oxford University digital records (in collaboration with OU Archives); public records of organizations which deposit material; business process records of the Library.
3. Websites, especially those produced within the Oxford domain (in collaboration with OUCS)
4. eManuscripts (eg author's papers, email etc in digital form)
5. Digitised materials, eg images derived from analogue originals within the Oxford collections.

National Library of Wales/ Llyfrgell Genedlaethol Cymru

Aberystwyth

National Responsibilities

DPC contact: Sally McInnes
Swyddog Archifo'r We | Web Archiving Officer
Adran Gwasanaethau Casgliadau | Department of Collection Services
Llyfrgell Genedlaethol Cymru | National Library of Wales
Aberystwyth, Ceredigion | Aberystwyth, Ceredigion
SY23 3BU | SY23 3BU
tel: 01970 632874 email:   sally.mcinnes@llgc.org.uk

Contact for further information on digital preservation: Kathryn Hughes tel: 01970 632514, e-mail: kathryn.hughes@llgc.org.uk

www.llgc.org.uk

The National Library of Wales is the memory of the nation. Traditionally it has collected, preserved and provided access to a wide variety of formats such as books, periodicals, newspapers, manuscripts and archives, maps, paintings, drawings and prints, photographs, sound and moving images. During the last few years electronic media have accounted for an increasing percentage of the material that the Library receives, and we now face the enormous challenge of preserving and protecting the digital memory of Wales.

Digitised (from the Library's Digitisation Programme) and born digital e.g.

• Digital publications received through voluntary deposit agreements e.g. CD ROMs, disks
• E-journals, e-books
• Databases
• Disks that accompany printed material
• Online publications received via e-mail, etc
• Disks that form part of archival collections
• Electronic records deposited by institutions as part of their archives
• Websites
• Time based materials e.g. sound and video

Volumes accruing under new legal deposit legislation (shared with other deposit libraries) not yet possible to judge.

Other items by category, all figures for the period 2004-5 to 2008-9 (ie five years):

1. Digitisation projects: estimated max 3 Tbytes by 2008-9, baseline min 20,000 items per year, max (subject to resources) 1 million items per year.
2. CD Roms, floppy disks and hard disks: very low levels, mostly single figures for each item.
3. e-books 10 per year growing to 120/200 per year, e-journals 50 growing to 70.
4. databases: low levels, 2 per year growing to 4 per year; archives disks (subject to selection policy and criteria) 5 growing to 50.
5. Electronic records deposited by a constant 30 organisations, subject to selection policy and criteria.
6. Websites 100 per year growing to 8000.

Sound and video: 8000 hours, growing to 22000 hours (National Screen and Sound Archive).

Digital preservation, access and life-cycle management are closely linked to selection processes, so decision making on electronic resources will take place at the selection stage.

NLW is also developing an OAIS model to bring categories of electronic material together and improve management of these resources.

DPC contact: Adrian Brown; e-mail: adrian.brown@nationalarchives.gov.uk

Contact for further information on digital preservation: The Digital Preservation Team, tel: 020 8392 5268 e-mail: digital-archive@nationalarchives.gov.uk

TNA Digital Archive and National Digital Archive of Datasets (NDAD - dataset storage contracted out by TNA to ULCC) together hold 184.5 Gbytes at present. Includes datasets, websites, CD-ROM publications, office documents, digital video, 44,374 individual files in about 150 different file formats.

Anticipated new accessions for the coming year about 800 Gbytes. Substantial rates of increase expected thereafter.

Current actual storage capacity of the TNA Digital Archive is 4 Tbytes, split between master and open systems and offsite backup, 1.5 Tbytes being currently given over to master record storage. The 4 Tbyte capacity is expandable to 100 Tbytes without changes to architecture. Current available capacity of NDAD c 9.178 Tbytes.

1. Scottish websites in the future.
2. Voluntary deposit and legal deposit of electronic material that could be born digital, or supplied to us as digital copies and in a variety of formats that reflect the personal or institutional expressions of the creators.
3. The result of a digitisation programme including still images, text, and audio visual material.