Digital preservation: www.bl.uk/aboutus/stratpolprog/ccare/introduction/digital/index.html

The British Library: http://www.bl.uk/

The nature of the Library’s national and international standing means that all the following will be part of its digital collection: research publications, journals, books, primary research material (e.g. e-manuscripts), records (though here there is particular scope for collaboration with other bodies, e.g. The National Archives, so that the Library is unlikely to collect records of this kind comprehensively), the Library’s own management records and web pages, external websites, e-mail newsletters, and other materials.

The scale of online and offline digital publication in the UK, and the priority given to UK publications within the British Library, means that the bulk of digital material will be British, but foreign research publications, journals, and books will also be collected.

This will be subject to Legal Deposit legislation concerning British digital materials, and within the framework of the Library's collection development policy, as approved by the Board and the selection policy.

Specific projects will specialize as follows:

Web Archiving Programme: UK websites, selected by BL and captured with permission of ‘publisher’.

SHERPA: unpublished research reports and papers generated by independent scholars who use BL reading rooms.

Purchased publications: possibly scanned versions of journal articles in a PDF wrapper. How we provide hot links to these articles remains a question.

Manuscripts: it is predominantly unpublished born digital material acquired by donation or purchase under the terms stated in 3.4.

Sound Archive: Born-digital sound recordings and digital transfers of born-analogue sound recordings.

Newspapers: born digital (current) newspapers, those newspapers scanned as a result of BL led Projects, older newspapers scanned by other publishers, and websites which contain significant amounts of news content, always with permissions where appropriate.

The estimates provided are based on a partial survey so they should be taken as indicative only. Items received under voluntary deposit: c.100000 items, c.1Tb. Digitised material: at least 10Tb

Expected by 2005: Legal Deposit: hand-held (i.e. CD-ROM): > 1200 monographs, >1000 serial titles with over 3700 serial issues / parts. Purely digital: >1300 e-monographs; >7000 serial titles with nearly 200000 serial issues/parts.

Digitised: in excess of 30Tbytes

Audio: no forecasts beyond five years and would recommend using current growth rates if projections that far ahead are needed. At April 2003, estimated that Sound Archive holdings are 622 terabytes of data (622,259,225Mb - calculation factor was that a 70 min CD uses 650Mb of digital space) using our current preservation standard as the benchmark. Estimated 25% of this is born-digital. Current rate of growth estimated at 23 terabytes per annum, 99% of this being born digital.

DPC contact: Laurence Ward, tel: 020 7332 3812 , e-mail: Laurence.ward@corpoflondon.gov.uk

Cambridge University Library

West Road, Cambridge, CB3 9DR

Other

DPC contact name: Ms Patricia Killiard, Head of Electronic Services and Systems tel: 01223 333037 e-mail: pk219@cam.ac.uk

Website: http://www.lib.cam.ac.uk

Additional contact:  Ms Elin Stangeland, DSpace@Cambridge Repository Manager  tel. 01223 333103  e-mail: es444@cam.ac.uk

Cambridge University Library, recognising the need for research into digital preservation, was a leading partner in CEDARS, the earliest project (1998 to 2002) in the UK academic community to investigate  the technical and collection management issues. After the conclusion of the CEDARS Project, the University Library obtained funding from the Cambridge-MIT Institute to allow it to address the problem by creating DSpace@Cambridge, one of the UK’s first university-based digital-based repositories. Its role is to collect, manage, and preserve the intellectual output of the University of Cambridge in a range of digital formats.The Library ran a successful education programme which has led to the formation of similar repositories in other universities to preserve their own digital material.

JISC capital funding has been awarded to the library for repository related work in partnership with other organisations, both internal and external to the university. Projects include SPECTRa, SPECTRa-T, the TETRA repository enhancement project, and JISC-LOCKSS. The library has been a participant in the LOCKSS programme for more than 5 years.
In addition to scholarly papers the DSpace@Cambridge repository holds data, still and moving digital images, and audio files. It has a special interest in the preservation of images, having a programme of in-house digitisation of library holdings, particularly manuscripts. The library aims to develop a lifecycle management approach to preserving this material along with a strategy for ensuring that digital publications acquired through subscription and purchase continue to be available and is seeking funds to support this.

Cambridge University Library is working in partnership with other legal deposit libraries to implement the Legal Deposit Libraries Act 2003 to collect, manage, and preserve UK and Irish publications in digital formats.

Still and moving images, audio files, scholarly papers, and chemical structure files.

Approximately 200,000 items in main DSpace instance but further files held in Dspace instances established for projects, particularly learning objects.  By mid-2007 approx. 2 TB of data is stored.  Planning for expansion of content to include e-theses, further e-prints and learning objects, e-science data, and storage of digitisation outputs which are likely to exceed 100,000 images.

DPC contact: Adrian Brown; e-mail: adrian.brown@nationalarchives.gov.uk

Contact for further information on digital preservation: The Digital Preservation Team, tel: 020 8392 5268 e-mail: digital-archive@nationalarchives.gov.uk

TNA Digital Archive and National Digital Archive of Datasets (NDAD - dataset storage contracted out by TNA to ULCC) together hold 184.5 Gbytes at present. Includes datasets, websites, CD-ROM publications, office documents, digital video, 44,374 individual files in about 150 different file formats.

Anticipated new accessions for the coming year about 800 Gbytes. Substantial rates of increase expected thereafter.

Current actual storage capacity of the TNA Digital Archive is 4 Tbytes, split between master and open systems and offsite backup, 1.5 Tbytes being currently given over to master record storage. The 4 Tbyte capacity is expandable to 100 Tbytes without changes to architecture. Current available capacity of NDAD c 9.178 Tbytes.

DPC contact: Patricia Kernaghan, e-mail: Patricia.Kernaghan@dcalni.gov.uk

Contact for further information on digital preservation: Patricia Kernaghan, e-mail: Patricia.Kernaghan@dcalni.gov.uk

PRONI holds images created by digitisation projects.

Expected growth in the short term is likely to result from future digitisation projects.

PRONI is implementing an Electronic Document and Records Management System for its administrative records. When this is implemented in Autumn 2004, records will be created and stored electronically and as such will have to be preserved.

The volume of electronic records to be preserved will increase as other public bodies implement Electronic Document and Records Management Systems.

1. Research publications (traditionally defined very broadly by the Bodleian Library).
2. Records: Oxford University digital records (in collaboration with OU Archives); public records of organizations which deposit material; business process records of the Library.
3. Websites, especially those produced within the Oxford domain (in collaboration with OUCS)
4. eManuscripts (eg author's papers, email etc in digital form)
5. Digitised materials, eg images derived from analogue originals within the Oxford collections.

Publishers manage digital assets – their own and others – for the length of copyright and sometimes beyond.  For digital publications this means a commitment of at least decades.  Partnering with others interested in long term preservation and access to digital content is essential in order to share knowledge and decrease duplication of effort.

Rights information, and ownership information for published books, journals, and magazines.  This information is held electronically, in paper files, and on microfilm.  Increasingly we plan to automate the collection/communication of rights information through XML data feeds, and would be very interested in partnering with other DPC members on this.

National Library of Wales/ Llyfrgell Genedlaethol Cymru

Aberystwyth

National Responsibilities

DPC contact: Sally McInnes
Swyddog Archifo'r We | Web Archiving Officer
Adran Gwasanaethau Casgliadau | Department of Collection Services
Llyfrgell Genedlaethol Cymru | National Library of Wales
Aberystwyth, Ceredigion | Aberystwyth, Ceredigion
SY23 3BU | SY23 3BU
tel: 01970 632874 email:   sally.mcinnes@llgc.org.uk

Contact for further information on digital preservation: Kathryn Hughes tel: 01970 632514, e-mail: kathryn.hughes@llgc.org.uk

www.llgc.org.uk

The National Library of Wales is the memory of the nation. Traditionally it has collected, preserved and provided access to a wide variety of formats such as books, periodicals, newspapers, manuscripts and archives, maps, paintings, drawings and prints, photographs, sound and moving images. During the last few years electronic media have accounted for an increasing percentage of the material that the Library receives, and we now face the enormous challenge of preserving and protecting the digital memory of Wales.

Digitised (from the Library's Digitisation Programme) and born digital e.g.

• Digital publications received through voluntary deposit agreements e.g. CD ROMs, disks
• E-journals, e-books
• Databases
• Disks that accompany printed material
• Online publications received via e-mail, etc
• Disks that form part of archival collections
• Electronic records deposited by institutions as part of their archives
• Websites
• Time based materials e.g. sound and video

Volumes accruing under new legal deposit legislation (shared with other deposit libraries) not yet possible to judge.

Other items by category, all figures for the period 2004-5 to 2008-9 (ie five years):

1. Digitisation projects: estimated max 3 Tbytes by 2008-9, baseline min 20,000 items per year, max (subject to resources) 1 million items per year.
2. CD Roms, floppy disks and hard disks: very low levels, mostly single figures for each item.
3. e-books 10 per year growing to 120/200 per year, e-journals 50 growing to 70.
4. databases: low levels, 2 per year growing to 4 per year; archives disks (subject to selection policy and criteria) 5 growing to 50.
5. Electronic records deposited by a constant 30 organisations, subject to selection policy and criteria.
6. Websites 100 per year growing to 8000.

Sound and video: 8000 hours, growing to 22000 hours (National Screen and Sound Archive).

Digital preservation, access and life-cycle management are closely linked to selection processes, so decision making on electronic resources will take place at the selection stage.

NLW is also developing an OAIS model to bring categories of electronic material together and improve management of these resources.

1. Scottish websites in the future.
2. Voluntary deposit and legal deposit of electronic material that could be born digital, or supplied to us as digital copies and in a variety of formats that reflect the personal or institutional expressions of the creators.
3. The result of a digitisation programme including still images, text, and audio visual material.

Deposited with us under the 1937 and 1948 Acts:

Public records (mainly from Scottish government and agencies. The Scottish Executive is developing an electronic records management system and aims to be as fully electronic as possible by 2005)

Public registers (eg the Register of Sasines , Scotland’s land register. Not yet being created digitally, but it is only a matter of time)

Possibly some websites or parts of websites (eg of particularly significant organisations like the Scottish Parliament)

Court records (some areas are already exploring imaging paper records and disposing of the paper, though this has not yet begun on a large scale)

Deposited with us under other agreements:

Records created by private individuals or organisations (we expect these to be increasingly electronic)

Records created by NAS:

1. Our own administrative records – it is only a matter of time before we too will need to develop an ERM system, at which point, the electronic version of a record will be the master copy and will have to be preserved.
2. Digital surrogates – NAS is running / is a partner in many projects which are digitising material held in our archives. SCAN, which has digitised over 520,000 Scottish wills and testaments dating from 1500 to 1901, is the biggest of these.

Approx 8.15 Gb of material from the Scottish Executive and the Scottish Parliament, on a dedicated server with CD and tape backup. Also about 216 Gb of surrogate digital images which will also have to be preserved long-term, currently kept on CD. The SCAN project has so far produced about 1.4 TBytes of surrogate digital material held on line and 26 TBytes on tape. NAS is responsible for the current and long-term preservation of this material

Expect that eventually all court, government and Scottish Parliament records will come in digital form. Current rate of accession about 1800m of paper a year. The approximate equivalent of this in electronic form would be 0.6 TBytes (subject t significant error margin). But a mixture of paper and digital material will be received for many years to come, with the proportion of paper gradually reducing as the proportion of digital increases, so it will be many years before the full digital intake is realized.

DPC contact: Kevin Ashley tel: 020 7692 1338, e-mail: K.Ashley@ulcc.ac.uk

http://www.ulcc.ac.uk

http://ndad.ulcc.ac.uk/

Research publications/journals, books, primary (i.e. unpublished) research material, public records and other public sector record material held as an official repository, own organisation's management records etc), websites, other material. Created by own organisation, the product of own research programmes, acquired for research or other purposes, created by others, created by others and passed to you for reasons other than statutory deposit, the result of a digitization programme. Both 'born digital' and digital copy.

Currently small number of Tbytes; millions of separate objects; over 200 formats.

Cannot make assessments at present of likely future growth.

ARTS AND HUMANITIES DATA SERVICE (AHDS)

London, Oxford, York, Colchester (Essex), Glasgow, Farnham (Surrey)

National Responsibilities

DPC contact: Stephen Grace, Preservation Manager, tel: +44 (0)207 848 1971 email: stephen.grace@kcl.ac.uk

http://www.ahds.ac.uk

The AHDS aids the discovery, creation and preservation of digital collections in the arts and humanities. Digital preservation has been a core activity of the AHDS since its establishment in 1996.

The AHDS is a distributed service and preserves material deposited voluntarily by individuals and research groups within Higher Education, or as a condition of awards granted by the Arts and Humanities Research Board. Some material created outside Higher Education is also actively pursued for deposit by AHDS staff.

The AHDS holds electronic texts, databases, still images, moving image, audio, GIS data, Geophysics data (archaeology) metadata sets (catalogues deposited with us, as opposed to our own catalogue).

Some of this material represents digital surrogates for still and moving images, and audio recordings, transcriptions of original literary works, transcriptions of original statistical works. Some represents digital resources based on, but not direct surrogates of, non-digital sources, such as collections of information taken from historical documents. Some also represents born digital research papers, reports, field work notes etc.

Currently approximately 1TBytes of data, comprising about 4,000 distinct collections, will rise to 4TB over the course of 2005. Thereafter, sharply rising volumes of data anticipated, from a moderately rising number of depositing projects. Initially planning a capacity of 10Tbytes of data for the new digital repository

The main component of any significant increase in the volume of data (as opposed to numbers of collections) deposited with the AHDS will probably be digitised images. At the moment, digitised images form half the total data volume of about 1TByte, but this data is drawn from a mere 20 or so of our over 3,000 collections. Predicting future growth in the volume of data we hold is particularly hard because the growth is not spread evenly across deposited collections. At the moment, the largest confirmed deposit of data yet to be 'ingested' is between 2-3TBytes. The largest possible deposit we are aware of (the project is not yet funded) will be about 7TBytes. Another project that might use us for archival storage is planning to create around 40TBytes of master and derived images.

Over five to ten years, speculatively, the expectation is that various technologies, such as 3D scanning, would become much more mainstream - and that could lead to significant new areas of high data volume resources for the AHDS.

www.data-archive.ac.uk

www.esds.ac.uk

A variety of data types which are made available for academic research and teaching. These are created by academics, government departments and agencies and commercial companies. They include databases and associated metadata. They can take the form of statistical databases, relational databases, text files, image files, audio files. All those are 'born' digital. In addition, the data archive preserves digital copies of mainly historical documents, mainly in image formats.

All holdings catalogued and listed. C. 4000 'studies' – each study usually multiple datasets and associated metadata materials. Whole collection = c. 3 Tbytes.

Facilities to increase core collection to c.10 Tbytes over next 4 years. In addition ad hoc collections will be added from time to time, separately costed (eg. Old Bailey Project; BOPCRIS etc.).

BBC

London

National Responsibilities

DPC contact: Steve Jupe (Multimedia Archivist), tel: 020 800 82254, e-mail: steve.jupe@bbc.co.uk

For the web: Steve Jupe (see above)

For audio/video: Richard Wright (Technology Manager, Projects), tel: 020 857 61341, e-mail: richard.wright@bbc.co.uk

http://presto.joanneum.ac.at

About 70% of the BBC archive is at risk and requires digitization as a method of preservation. The BBC is investing £60 million in this project over the decade 2000-2009. Much of the problem is material which is at present analogue, but in the next decade the BBC will have to face the continued preservation of large amounts of digital material. We also have ‘born-digital’ preservation issues, eg web-archiving and interactive TV.

The material is created by the BBC and covers the following:

Website: www.bbc.co.uk

Audio: mainly analogue, but includes DAT tape, CD and DVD; just about to begin acquisition of ‘born digital’ material from servers.

Video: mainly analogue, but will soon need to transfer D3 digital videotape. Have made CD and DVD material during preservation.

Core business records.

BBC has surveyed web archive requirements, and has detailed knowledge of analogue and digital audiovisual material and its preservation requirements.

Will be capturing 3.5 TBytes of data over a three-year period, a selection of the BBC's web output.

This will be stored on disk, backed up to digital linear tapes.

10-year audiovisual preservation project will produce about 500,000 hours of digital material of various types - approximately 40 Peta bytes of data.

Change from 'broadcast media' to mass storage: anticipated but not yet started. Making audio and video files in anticipation of that change, though only making full-qual video files for the U-Matic transfers (2/3 complete - to be completed in a year's time). Also make full-qual audio files for all transfers. In both cases store the files on DVD, anticipating copying to mass storage in the future.

Volumes/Formats: BBC makes 60k items per year at Maida Vale (BWF files on DVD). Overall doing about 40k items/yr on video/film -- but that will go down to 30k film/video items per year as both the U-Matic and Ektachrome projects were short items and now the Ektachrome will be of full programmes. Content is transferred to conventional digital videotape (digibeta) except for the U-Matic where BBC makes make full-qual files on DVD -- and also a conventional digital videotape (DV-CAM).

Digital distinction: need to distinguish between the kind of digital material that sits happily on shelves (CD, DVD, videotape, DAT) and that requiring servers and other mass storage. At present, mostly hold the former and over the next decade are moving to the latter ie. from "digital on shelves" to "digital on servers".

DPC contact: Chris Rusbridge Email: crusbrid@staffmail.ed.ac.uk
Tel: 0131 651 1239

http://www.dcc.ac.uk

The DCC was established by two DPC members, JISC and the E-Science Core Programme. The Centre is a consortium of the University of Edinburgh (lead partner); University of Glasgow; UKOLN at the University of Bath; and the Council for the Central Laboratory of the Research Councils (CCLRC). The DCC has two aims, to be an organization that is research proficient and to be one which is service oriented. Its objective is to:

Provide a national focus for research into curation issues and to promote expertise and good practice, both national and international, for the management of all research outputs in digital format.

The DCC does not hold digital material itself

The DCC does not hold digital material itself

DPC contact: Neil Grindley Tel: 02030066061 Fax: 02072405377

http://www.jisc.ac.uk/index.cfm?name=pres_home

The Joint Information Systems Committee of the Higher and Further Education Funding Councils (JISC)' mission is:

to help further and higher education institutions and the research community realise their ambitions in exploiting the opportunities of information and communications technology by exercising vision and leadership, encouraging collaboration and co-operation and by funding and managing national development programmes and services of the highest quality.

Digital preservation represents a complex set of challenges, which are exceptionally difficult for institutions to address individually. National action in this field is therefore appropriate to the community and UK wide remit and mission of the JISC.

JISC does not hold digital material itself.

JISC does not hold digital material itself.

The Council for Museums, Libraries and Archives (MLA)

London

Policy Bodies

DPC contact: Chris Batt, Chief Executive, tel: 020 7273 1476, e-mail: chris.batt@mla.gov.uk

http://www.mla.gov.uk/

MLA is a strategic body working with and for museums, archives and libraries, providing strategic leadership, acting as an advocate, developing capacity within the sector, and promoting innovation and change. One of our core values is the belief that the care, maintenance and enrichment of collections is an essential underpinning of the services provided by institutions in our sector. Our support for the work of the DPC, and other activities such as ensuring that digital preservation is factored into digitisation programmes, follows from this.

MLA does not itself hold digital material.

MLA does not itself hold digital material.

RLUK

Birmingham

Policy Bodies

DPC contact: : Dr Mike Mertens, tel: 0121 415 8107, e-mail: mike.mertens@curl.ac.uk

http://www.rluk.ac.uk/

RLUK has been actively involved in digital preservation for many years, it was involved in Workshops on Digital Preservation held at the University of Warwick in 1996 and 1999 and also in two major digital preservation projects, Cedars (RLUK Exemplars in Digital Archives), 1998-2001, and CAMiLEON (Creative Archiving at Michigan and Leeds, Emulating the Old on the New), 1999-2003. Recently, RLUK has worked with the JISC to fund and oversee a major report on digitization in the UK: Digitised Content in the UK Research Library and Archives Sector, which heavily informed the “Parkinson Report” that recommended the establishment of a UK framework for digitisation : http://www.curl.ac.uk/projects/Digitisation_in_the_UK.pdf

RLUK continues its work on digitization through its Resource Management Task Force

RLUK does not hold material itself.

RLUK does not hold material itself.

RCUK is a formed from a partnership of the seven UK research councils. These are: Arts and Humanities Research Council; Biotechnology and Biological Research Council;  Engineering and Physical Sciences Research Council; Economic and Social Research Council; Medical Research Council; Natural Environment Research Council; and Science and Technology Facilities Council

The Research Councils support the preservation of national and international research resources. The Councils fully recognise the importance of preserving the outputs of research for use by future generations to ensure that past knowledge is not lost. Through RCUK’s policy on Access to Research Outputs, the RC’s are committed to ensuring the widest possible dissemination of ideas and knowledge, effective quality assurance of research and its results, cost effective use of public funds and the long-term preservation of research outputs. For more information about the policy visit www.rcuk.ac.uk/research/outputs/access/default.htm