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JISC - SPRUCE Project

2nd SPRUCE Mashup London Tuesday, 18 - 20 September 2012

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The JISC funded SPRUCE Project cordially invites you to the second SPRUCE Digital Preservation Mashup, central London, 18-20 September 2012. 

SPRUCE is organising a series of free events around the UK that will provide support and technical expertise to address the real digital preservation challenges that institutions face. The best work from event attendees will be awarded funding to develop the activity and embed it within business as usual processes. £60k is available for these awards.

Over 3 days at the SPRUCE Mashup London, a diverse community will come together to discuss, test, code (don't worry non-techies we won't force you to code), plan, and share challenges related to the new types of content entrusted to libraries, archives, and museums to preserve and manage.  The focus is around community, communication, and learning from one another for we definitely can't go it alone in the new landscape of digital content.  The result will be practical digital preservation tools which meet your specific needs and which are likely to be useful more widely. We'll also work with you to build a compelling business case for your digital preservation work, making it easier for you to secure the funding you need to make your work sustainable.

Our SPRUCE Mashups are a little unconventional but we believe they can be ideal for learning about and advancing digital preservation through hands-on practical work. For more information about SPRUCE Mashups, details of the activities that will be undertaken and what you can expect to get out of it, see: Just what is a SPRUCE Mashup and what's in it for me?

Registration is now open and is free.  Accommodation and subsistence will be paid for - lunch, dinner, bed and breakfast.  You simply have to organise travel and you have to commit to staying all three days. Note that after filling out a registration form on this site, we will get back in touch with you to confirm your place.

Register online at: http://sprucelondon.eventbrite.co.uk/%20http://wiki.opf-labs.org/pages/viewpage.action?pageId=13041673

 

 

 

SPRUCE Makes Funding Awards for Digital Preservation

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Following our first SPRUCE Mashup event in Glasgow, we launched a call for funding that mashup attendees could apply for. The primary aim is to help sustain and support some of the best work that begins at our events. We're looking to enable mashup attendees to realise fully working tools from promising prototypes, fine tune and embed already working solutions in their workflows and systems, or build on work that supports SPRUCE business case developments. All this is made possible due to SPRUCE Project funding from JISC. We've made four awards from this first funding call:

SPRUCE ReACT (Resource Audit and Comparison Tool)

Lead: Ray Moore, ADS

The aim of this project is to produce a generic tool for comparing lists or directories of files, allowing the user to specify what it is they want to compare, whether they want the tool to work recursively through directories and to specify what particular file types should be matched if appropriate (docs with pdfs for example). The generic tool should take into consideration further issues highlighted by the ADS when testing the tool post mash-up, such as the requirement to identify the exact location of files with the same name and order the results lists by filename. The project will build on initial work to address some specific challenges identified at the Glasgow Mashup, resulting in a more widely useful preservation tool.

http://wiki.opf-labs.org/display/SPR/File+management+and+matching+of+tif...

Sprucing up the TikaFileIdentifier

Leads: Susan Thomas and Rebecca Nielsen, BEAM @ The Bodleian Libraries

BEAM collections are archives created by a range of third-parties and contain a good deal of legacy media, including optical media and floppy disks. As a first step in the digital preservation process, a disk image of each disk is generated which is committed to our preservation storage. A challenge faced with the initial capture and ingest of disk images is the time it takes to extract basic descriptive and technical metadata, which can later be used by archivists wishing to plan projects to process the material for researcher access. This challenge was taken to the SPRUCE Mashup at Glasgow in the hope that manual steps could be automated in order to get material into the BEAM preservation systems more efficiently. At the Mashup Peter May developed a prototype solution using Apache Tika, a number of python scripts and WinCDEmu. This project will further develop the mashup solution, improving usability, addressing some speed and reliability issues and scoping (and where possible addressing) some further functionality needs.

http://wiki.opf-labs.org/display/SPR/Tika+Batch+File+Identification

Depositing Data from Facebook to MediaWiki

Lead: Toni Sant, M3P at University of Hull

The Malta Music Memory Project (M3P) seeks to provide an inclusive repository for memories of Maltese music and associated arts, ensuring that these are kept in posterity for current and future generations. There have been some difficulties in getting members of the public to engage actively with the project, and in particular to contribute to the project wiki (a MediaWiki installation) rather than just reading it. Meanwhile there are myriad relevant resources and conversations taking place on Facebook. Researchers are currently putting considerable effort accessing and curating these resources on Facebook, but need to find ways to encourage others to do so themselves. Encouraging sign-up to the wiki using Facebook Connect and easing the migration of content from Facebook to the wiki has been identified as a way to achieve this. At the SPRUCE Glasgow Mashup a proof of concept was developed for extracting content from Facebook to MediaWiki, where it could be better curated and preserved. It builds on the existing Facebook Open Graph Extension, which is used to authenticate users to the wiki using Facebook. Upon authentication, custom JavaScript extracts information from the user’s Facebook profile and uses it to populate their User Page in the wiki. Having demonstrated that it is possible to transfer data from Facebook into MediaWiki,this project will build on that work to produce a usable tool with expanded functionality.

http://wiki.opf-labs.org/display/SPR/Extracting+content+from+Facebook+to...

Digital Directorate Case Study: Lessons Learned in producing a business case for Digital Preservation

Lead: Sarah Aitchison, Institute of Education

The Institute of Education Archive produced (as part of a JISC funded project) a four-month Digital Directorate case study. This had as an objective the creation of a business case ‘to be submitted to senior management detailing realistic costs for the implementation of preservation procedures for the Institute’s electronic records’. This new project will expand that piece of work to include a detailed examination of the methods used to write the business case, including methodology and lessons learned. The results will feed into the SPRUCE Project's work on developing a business case for digital preservation.

http://newsamnews.ioe.ac.uk/?tag=digital-preservation

If you're interested in either working on digital preservation problems alongside the experts, or having your problems solved (with the chance of receiving a funding award to develop your work further) please sign up for a SPRUCE Project Mashup. All of our upcoming events are detailed here, or you can directly sign up for our next Mashup in London in September. See this page for more information on what a SPRUCE Mashup entails.

 

SPRUCE Awards - first call for proposals

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SPRUCE will make awards of up to £5k available for further developing the practical digital preservation outcomes and/or development of digital preservation business cases, that were begun in SPRUCE events. A total fund of £60k is available for making these awards, which will be allocated in a series of funding calls thoughout the life of the SPRUCE Project.

The current (open) call is primarily for attendees of the SPRUCE Glasgow Mashup.

How to bid for a funding award

To bid for a SPRUCE award:

  1. Carefully read through the details on this page, paying particular attention to the Project Award Criteria, Notes and Conditions, and Timings (see below).
  2. Complete this bid template with details of your proposed project (maximum 2 pages)
  3. Send the template by email to p (dot) r (dot) wheatley (at) leeds (dot) ac (dot) uk, no later than 5pm on the 22nd May 2012.
  4. If you have any questions, or would like to discuss your bid, please contact Paul Wheatley at the email address above.

Project Award Criteria

Awards will be scored and allocated based on how well the bids meet the following criteria. The Project:

  • Enhances digital preservation at the bidding institution / partnered institution
  • Provides results that will support the bidding institution (and will support SPRUCE) in building a compelling business case for digital preservation
  • Has potential for delivering strong results (demonstrated by building on work from a SPRUCE Mashup)
  • Has clear and practically focused objectives
  • Provides outputs with a strong impact and that are applicable and useful for other institutions (particularly UK HE/FE)
  • Clearly outlines how the award will be resourced and delivered within a realistic time scale
  • Has support from within the institution with financial or in-kind contribution where possible

Notes and conditions for bidders

  • Awards of up to £5k will be considered
  • Applications should be no longer than 2 pages with 10point text only.
  • Applications will normally only be accepted from individuals that have attended a SPRUCE event. Other awards may be considered but the SPRUCE Project Manager should be consulted in the first instance
  • Joint applications from teams of individuals (possibly from different organisations) will be considered but one primary named contact will be the recipient of the total amount of the award
  • Diverse participation is sought so SPRUCE will prefer to make awards to a variety of institutions rather than multiple awards to a single organisation
  • Applications from UK/FE institutions will be prioritised. Applications from outside of the UK will not be considered
  • It is expected that in the majority of cases, Projects will be applied for and led by practitioners. Award funding may of course be spent on technical resources if applicable to the activity in question
  • SPRUCE can provide support in finding sources for technical resource which may be allocated to award activities

Awards timetable

  • Award call opens: 8th May 2012
  • Applications must be submitted by: 5pm, 22nd May 2012
  • Notification of successful applications: 28th May 2012
  • Projects to complete by: 31st October 2012

Further calls will be issued later in the SPRUCE project.

   

First SPRUCE Mashup, Glasgow 16-18th April

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The SPRUCE Project at the University of Leeds, with the London School of Economics, British Library, Digital Preservation Coalition and the Open Planets Foundation cordially invite you to the first SPRUCE Digital Preservation Mashup, Marriott Hotel, Glasgow, Glasgow G3 8RR 16-18 April 2012.

Sustainable PReservation Using Community Engagement (SPRUCE) project has been funded by JISC to inspire, guide, support and enable HE, FE and cultural institutions to address digital preservation gaps; and to use the knowledge gathered from that activity to articulate a compelling business case for digital preservation.  We aim to foster a vibrant and self-supporting community of digital preservation practitioners via a mixture of online interaction and face to face events. To get the ball rolling we are organising a series of free events around the UK (based on the successful AQuA Project) that will provide support and technical expertise to address the real digital preservation challenges that institutions face. The best work from event attendees will be awarded funding to develop the activity and embed it within business as usual processes. £60k is available for these awards.

Over 3 days a diverse community will come together to discuss, test, code (don't worry non-techies we won't force you to code), plan, and share challenges related to the new types of content entrusted to libraries, archives, and museums to preserve and manage.  The focus is around community, communication, and learning from one another for we definitely can't go it alone in the new landscape of digital content.  The result will be practical digital preservation tools which meet your specific needs and which are likely to be useful more widely.

Registration is now open and is free.  Accommodation and subsistence will be paid for - lunch, dinner, bed and beakfast.  You simply have to organise travel and you have to commit to staying all three days.

To register or find out more, visit the SPRUCE wiki page.

 

SPRUCE Project Launched

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Leeds University Library is delighted to announce the launch of the Sustainable PReservation Using Community Engagement (SPRUCE) project. SPRUCE will inspire, guide, support and enable HE, FE and cultural institutions to address digital preservation gaps; and to use the knowledge gathered from that activity to articulate a compelling business case for digital preservation.

SPRUCE is aiming to foster a vibrant and self-supporting community of digital preservation practitioners via a mixture of online interaction and face to face events based on the successful AQuA Project mashups (see http://wiki.opf-labs.org/display/AQuA/Home). The events will provide support and technical expertise to address specific digital preservation challenges. The best work from event attendees will secure funding awards to further develop the activity and embed it within business as usual processes at the home institution. £60k is available for these awards and will be allocated during the 2 year life of the SPRUCE project.

SPRUCE will build on the experience of these activities in order to develop a strong business case for digital preservation, with the aim of supporting and embedding good DP practise beyond the life of the project.

The first SPRUCE mashup will be held in Glasgow in April 2012. Details will be made available shortly on the SPRUCE website here: http://www.dpconline.org/advocacy/spruce

SPRUCE is a JISC funded partnership between Leeds University Library, the British Library, the London School of Economics, the Digital Preservation Coalition, and the Open Planets Foundation.

   

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