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Case Notes

Cabinet Papers: Policy as a Measure of Commitment

Last modified on Last Updated on Monday, 17 May 2010 09:11

Digital preservation policies indicate whether an organization is committed to long-term access. Grant giving organizations should request copies of applicant’s digital preservation policies when funding data creation.

In this case note we examine the relationship between policy and practice in digital preservation.  The National Archives has digitised a significant volume of the UK's Cabinet Papers, using techniques and practices that they have developed over many years.  It has considerable expertise in digital preservation. However the measure of their commitment to long term preservation is not so much their undoubted expertise so much as their carefully considered policy framework for the long term management of digital resources. Funders often ask to see policy documents in assessing grant applications: for digitisation grants, or other grants likely to create prolific amounts of new and valuable digital content, it is reasonable to assess their digital preservation policies.

Full text of the case note available [pdf].

 

Freeze Frame: Preservation Partnerships

Created on Friday, 23 April 2010 13:00

Partnership is a critical success factor for long term access to data from small or short-lived projects. This depends on a thoughtful dialogue between the project team and their preservation partner.  Thorough documentation will be required.

In this case note we examine the relationship between the relatively short lived Freeze Frame project at the Scott Polar Research Institute and the institutional repository which offered to provide long term preservation services to ensure ongoing access at the end of the project. This study shows that small organisations don't necessarily need to establish a sophisticated preservation infrastructure when they embark on digitisation and that partnerships need need to be managed but can bring unexpected benefits to both parties.

See the full text of the case note here.

   

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